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HomeMy WebLinkAbout059592-R3 - General - Contract - Real Estate Restoration & Construction, Inc.CSC No. 59592-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE May 12, 2026 Real Estate Restoration & Construction, Inc. Attn: Robert Todd Price 3701 Fairway Drive Granbury, TX 76049 Re: Contract Renewal Notice Contract No. 59592 (the "Contract") Renewal Term No. 3: June 12, 2026 to June 11, 2027 The above referenced Contract with the City of Fort Worth expires on June 11, 2026 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at htip:Hfortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, °I.0,a.r Sagar Medisetty 817-392-2538 Sagar.Medisetty@fortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pagel of 2 CITY OF FORT WORTH By: ow Name: Jesica. McEachern Title: Assistant City Manager Date: 05/31 /2026 APPROVAL RECOMMENDED: Martin A. Phillips By: Martin A. Phillips (May 27, 2 26 14:29:26 CDT) Name: Lauren Pricur Title: Director, Transportation & Public Works Department ATTEST: on, FFonrgoa <'> //� yoaoa p-0d0 PpM°� # a `Paapn¢EX a$a By: A . Name: Jannette S. Goodall Title: City Secretary Real Estate Restoratio d Construction, Inc. By: ! Name: obe add Price Title: Prcsidenj, Date CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Sagar Medisetty Title: Engineering Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Amarna Muhammad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0249 Date Approved: 04/25/2023 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Mayor and Texas Council Communication DATE: 04/25/23 M&C FILE NUMBER: M&C 23-0299 LOG NAME: 13P ITB 23-0024 PAINTING OF ROADWAY FIXTURES TPW CB SUBJECT (ALL) Authorize Execution of Agreement with Real Estate Restoration and Construction, Incorporated for Painting of Roadway Fixtures in an Annual Amount Up to $437,000.00 for the Transportation and Public Works Department and Authorize Four, One -Year Renewal Options for the Same Annual Amount (2022 Bond Program) RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with Real Estate Restoration and Construction, Incorporated for painting of roadway fixtures in an annual amount up to $437,000.00 for the Transportation and Public Works Department and authorize four, one- year renewal options for the same annual amount. DISCUSSION: The Transportation and Public Works Department (TPW) requested the Purchasing Division to finalize an annual agreement for painting roadway fixtures such as street light poles, traffic signal poles, mast arms, and traffic signal heads throughout the City. In order to procure these services, purchasing staff issued ITB No. 23-0024. The ITB was advertised in the Fort Worth Star -Telegram on February 1, 2023, February 8, 2023, February 15, 2023, February 22, 2023 and March 1, 2023. Additionally, staff notified ten paint and labor vendors about the bid that were registered with the City. The ITB consisted of specifications listing paint color, material, and painting requirements. One response was received. An evaluation panel consisting of representatives from TPW and Development Services Departments evaluated and scored the responses using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidders Evaluation Criteria a b c d e f Total Rank Real Estate Restoration and Construction 10.50 10.90 6.50 6.30 6.50 40.00 80.63 1 Best Value Criteria: a. Project Manager's Qualifications with Similar Projects b. Contractors Experience c. Availability of Resources to Provide Services (equipment) d. Availability of Resources to Provide Services (personnel) e. Contractors Approach to Perform Services f. Cost of Service After evaluation, the panel concluded that Real Estate Restoration and Construction, Incorporated presents both the best value and the necessary coverage for the City. Therefore, the panel recommends that Council authorize agreements with Real Estate Restoration and Construction, Incorporated. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor bid met specifications. This project is included in the 2022 Bond Program. The City's Extendable Commercial Paper (ECP) (M&C 22-0607; Ordinance 25675-08-2022) provides liquidity to support the appropriation. Available resources will be used to actually make any interim progress payments until debt is issued. Once debt associated with a project is sold, debt proceeds will reimburse the interim financing source in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance 25515-05-2022). FUNDING: Funding is budgeted in the TPW Dept Highway & Streets Department's General Capital Projects Fund for the purpose of funding the FY 2023 PAYGO Traffic Signal and in the 2022 Bond Program Fund for the purpose of funding the TPW 2022 Bond Traffic Signal. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects Fund for the FY 2023 PAYGO Traffic Signal project and in the 2022 Bond Program Fund for the TPW 2022 Bond Traffic Signal project to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by- Reginald Zeno 8517 William Johnson 5806 Originating Business Unit Head: Reginald Zeno 8517 Lauren Prieur 6035 Additional Information Contact: Jo Ann Gunn 8525 Charles Benson 8063 FONT WORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Real Estate Restoration & Construction, Inc. For: 3rd Renewal M&C: 23-0299 CPN: CSO: 59592 DOC#: Date: To: Name Department Initials Date Out 1. Saar Medisetty TPW- Signature 2. Anna Benavides TPW — Initials a 3. Martin Phillips TPW- Initials MAP 4. Lauren Prieur TPW- Signature AMP 5. Amarna Muhammad Legal- Signature M'- 6. Jesica McEachern ACM- Signature -�A 7. Katherine Cenicola CSO — Initial - 8. Jannette Goodall CSO-Signature , ��o�a„ 9. Allison Tidwell CSO-Assign CSC - 10. Tabitha Giddings TPW-Admin 11. 10. DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ZNo RUSH: []YES ®No SAME DAY: []YES ®No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Real Estate Restoration & Construction, Inc. Subject of the Agreement: 3rd Renewal M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 06/12/2026 If different from the approval date. Expiration Date: 06/11 /2027 If applicable. Is a 1295 Form required? * Yes ❑ No ED *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.