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HomeMy WebLinkAbout064199-A1 - General - Contract - Stryker Sales, LLCFORT WORTH FIRST AMENDMENT TO CSC No. 64199-A1 FORT WORTH CITY SECRETARY CONTRACT NO. 64199 This First Amendment to Fort Worth City Secretary Contract No. 64199 ("First Amendment") is made by and between the City of Fort Worth ("City"), a Texas home -rule municipal corporation acting by and through its duly authorized Assistant City Manager, and Stryker Sales, LLC ("Vendor"), a Michigan limited liability company acting by and through its duly authorized representative. City and Vendor are individually referred to as a "Party" and collectively referred to as the "Parties." WHEREAS, on October 27, 2025, the Parties entered into an Agreement identified as Fort Worth City Secretary Contract No. 64199 ("Agreement") using SAVVIK Buying Group Cooperative Contract 2024-04; WHEREAS, the Agreement allows for one (1) one-year renewal option following the expiration of the Initial Term on June 30, 2026; WHEREAS, the Parties intend to renew the Agreement for its First Renewal with a term of July 1, 2026 to June 30, 2027; and WHEREAS, the Parties desire to amend the Agreement to increase the total annual compensation under the Agreement from $100,000.00 to $3,608,000.00 as authorized by M&C 26-03 84. NOW, THEREFORE, City and Vendor do hereby agree to the following: I. AMENDMENT The Agreement is hereby amended as follows: The fourth paragraph on the first page of the Agreement is hereby deleted and replaced as follows: City shall pay Vendor in accordance with the payment terms in Exhibit A and in accordance with the provisions of this Agreement. Total annual payment made under this Agreement by City shall not exceed three million six hundred eight thousand dollars ($3,608,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. OFFICIAL RECORD II. CITY SECRETARY ALL OTHER TERMS SHALL REMAIN THE SAME FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 64199 Pagel of 3 All terms, provisions, conditions, covenants, and recitals of the Agreement that are not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, of a signature, shall be treated as and shall have the same effect as an original. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] First Amendment to Fort Worth City Secretary Contract No. 64199 Page 2 of 3 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: William Johnson Title: Assistant City Manager Date: 06/01 /2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 4�1 APPROVAL RECOMMENDED: Name: Brenda Ray Title: Fire/EMS Purchasing Manager By: Name: Raymond Hill Title: Interim Fire Chief ATTEST: °an Qaaan�X�s�e By: Name: Jannette S. Goodall Title: City Secretary VENDOR: STRYKER SALES, LLC By: �CG- Name: Kathryn Janeck Title: Senior Director, Commercial Operations Date: 05/20/2025 APPROVED AS TO FORM AND LEGALITY: By: Name: Title: Taylor Paris Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 26-0384 Date Approved: 5/12/2026 Form 1295 Certification No.: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 64199 Page 3 of 3 City of Fort Worth, Texas Mayor and Council Communication DATE: 05/12/26 M&C FILE NUMBER: M&C 26-0384 LOG NAME: 13PAMEND CSC 64199 STRYKER EC FIRE SUBJECT (ALL) Authorize Execution of an Amendment to City Contract with Stryker Sales, LLC for Stretchers, Power Cots, and General Emergency Medical Supplies and Equipment to Increase the Annual Amount for the Initial Term by $3,508,000.00 for a New Total Annual Amount Up to $3,608,000.00 and Authorize One One -Year Renewal Option in the Same Amount for the Fire and Police Departments RECOMMENDATION: It is recommended that City Council authorize execution of an amendment to City Secretary Contract No. 64199 with Stryker Sales, LLC for stretchers, power cots, and general medical emergency supplies and equipment to increase the annual amount for the initial term by $3,508,000.00 for a new total annual amount up to $3,608,000.00 and authorize one one-year renewal option in the same amount for the Fire and Police Departments. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize an amendment to City Secretary Contract (CSC) No. 64199 with Stryker Sales, LLC (Stryker) for stretchers and power cots to increase the annual amount by $3,508,000.00. On October 27, 2025, the Fire Department executed CSC No. 64199, authorizing an annual amount up to $100,000.00 using Savvik Buying Group Cooperative Contract No. 2024-04. The agreement will be utilized by the Fire Department to support continued maintenance, repair, and replacement of essential Emergency Medical Services (EMS) equipment such as stretchers, power load systems, and related components. On April 6, 2026, the Fire and Police Department approached Purchasing requesting an amendment to increase the annual amount by $3,508,000.00 for a new total amount up to $3,608,000.00. With the transition of EMS services to the City, there has been an increase in equipment usage and service needs. The amendment ensures adequate contract capacity to maintain operational readiness, minimize downtime, and support frontline emergency response personnel. The Police Department will utilize the agreement to maintain supplies and repair services for Automated External Defibrillators (AED). FUNDING: The maximum amount allowed under this agreement will be $3,608,000.00; however, the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the Emergency Medical Services Fund and in the Special Donations Fund for the Police Donations project for the Fire and Police Departments. Department. Estimated Annual Amount Fire $3,500,000.00 Police $108,000.00 COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the items. Savvik Buying Group contracts have been competitively bid to increase and simplify the purchasing power of government entities. Eagle County Health Service District published Request for Bids No. 2024-04, available through Savvik Buying Group for stretchers and power cots on March 28, 2024, and Apri 4, 2024. An agreement was awarded to Stryker Sales, LLC on June 30, 2024. AGREEMENT TERMS: The initial term of the agreement expires on June 30, 2026. RENEWAL TERMS: The agreement may be renewed for one additional one-year term. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. SMALL BUSINESS: The decision and justification for utilizing a cooperative purchasing contract were previously established and documented during the initial procurement process. As such, the waiver process would be redundant and serve only as a formality; therefore, no waiver is required for this action. This project will serve ALL COUNCIL DISTRICTS. A Form 1295 is not required because: This contract will be with a publicly -traded business entity or a wholly -owned subsidiary of a publicly -traded business entity: Stryker Corporation FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital and operating budgets, as previously appropriated, in the Emergency Medical Services Fund and the Special Donations Fund for the Police Donations project to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the Fire and Police Departments have the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 William Johnson 5806 Originating Business Unit Head: Reginald Zeno 8517 Raymond Hill 6849 Additional Information Contact: Haven Wynne 8525 Eugene Chandler 2057 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: STRYKER SALES, LLC Subject of the Agreement: MEDICAL SUPPLIES AND EQUIPMENT M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 64199 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 8 No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 06/01/2026 If different from the approval date. Expiration Date: 06/30/2027 If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ® No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.