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HomeMy WebLinkAbout063872-R1 - General - Contract - Westech Engineering, LLCCSC No. 63872-Rl CITY OF FORT WORTH CONTRACT RENEWAL NOTICE May 22, 2026 Westech Engineering, LLC Attn: Kristi Milner 3665 SW Temple Salt Lake City, UT 84115 Re: Contract Renewal Notice — I" Renewal Clarifier Drive Unit Parts & Services Contract CSC No. 63872 (M&C 25-0164) Original Contract Amount: $800,000.00 New Contract Amount: $800,000.00 The above referenced contract with the City of Fort Worth is eligible for renewal. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds, if any, remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortwortlitexas.gov/purchasing to ensure that your company information is correct and up to date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Shatabya Bergland Sr. Contract Compliance Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page I of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name Title: Date: Jesica McEachern Assistant City Manager 06/08/2026 APPROVAL RECOMMENDED: BY: nnsto her Hardee lay 27 026 19:03 16 CDT Name: Chris Harder Title: Water Department Director ATTEST: o Of iORT �I p0 By: Name: Title: Jannette S. Goodall City Secretary CONTRACTOR: Wes Tech Engineering, LLC c— By: Na►ne: Neal Smith Title: VP Aftermarket Date: May 22, 2026 CSC No. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. D f011 By: Shata ya Ber and (May 27, 2026 14:52:24 CDT) Name: Shatabya Easley Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Douglas Black (May 29, 2026 17:44:21 CDT) Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 25-0164 Date Approved: 02/25/2025 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 02/25/25 M&C FILE NUMBER: M&C 25-0164 LOG NAME: 60CLARIFIER PARTS - WESTECH SUBJECT (ALL) Authorize Execution of an Agreement with WesTech Engineering, LLC, the Sole Source Provider for WesTech Clarifier Drive Units, Parts and Repair Services for the Water Department in an Annual Amount Up to $800,000.00 for the First Year and Authorize Four One -Year Renewal Options for the Same Amount RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with WesTech Engineering, LLC, the sole source provider for WesTech clarifier drive units, parts and repair services for the Water Department in an annual amount up to $800,000.00 for the first year and authorize four one-year renewal options for the same amount. DISCUSSION: The Water Department (Department) will use this agreement to purchase, service, repair and replace Original Equipment Manufacturer (OEM) parts and components on the WesTech clarifier drive units as needed. Non -OEM parts are not compatible with the drive units that are currently in operation at the Village Creek Water Reclamation Facility. The WesTech drive units located at Village Creek Water Reclamation Facility are designed and manufactured only by WesTech Engineering, LLC. No other manufacturer or parts distributor can supply this equipment or its proprietary components. DVIN-BE: This project was approved for a waiver per the Chapter 252 exemption, as a sole source by the Legal Department. Therefore, the business equity goal requirement is not applicable. AGREEMENT: This will be an agreement for one year with the option to renew four additional years. RENEWAL OPTIONS: The agreement may be renewed for four (4) additional one-year periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. Funding is budgeted in the Other Contractual Services account within the Water & Sewer Fund for the Water Department. FISCAL INFORMATION I CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office - William Johnson 5806 Originating Business Unit Head: Chris Harder 5020 Additional Information Contact: Chris Harder 5020 FORT WORTH© City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Westech Engineering, LLC Subject of the Agreement Clarifier Drive Unit Parts & Repair Services M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No B If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsiwe, see back page for permanent contiml listing. Is this entire contract Confidential? ''Yes ❑ No B If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 8/27/2026 If different fi-oin the approval date. Expiration Date: 8/26/2027 If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensiwe it is attached to the approving AMC or attached to the contract. Project Number: If applicable. n/a *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) "Indicates the information is required and if the information is not provided, the contract mill be returned to the depar•lment.