HomeMy WebLinkAbout063623-R1 - General - Contract - DRC Fort Worth LLC dba ServproCSC No. 63623-Rl
CITY OF FORT WO TH
CONTRACT RENEWAL NOTICE
June 1, 2026
DRC Fort Worth LLC dba Servpro
Attn: Evan Simental
10101 Hicks Field Rd.
Fort Worth, TX 76179
Re: Contract Renewal Notice
City Secretary Contract No. 63623 (the "Contract")
Renewal Term No. 1 July 8, 2026 to July 7, 2027
The above referenced Contract with the City of Fort Worth expires on July 7, 2026 (the
"Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter
is to inform you that the City is exercising its right to renew the Contract for an additional one (1)
year period, which will begin immediately after the Expiration Date. All other terms and conditions
of the Contract remain unchanged. Please return this signed acknowledgement letter, along
with a copy of your quote for charges for the new renewal term and a current insurance
certificate, to the address set forth below, acknowledging receipt of the Contract Renewal
Notice. Failure to provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at bgp:Hfortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
A VI.dre al T-rgc-'
Andrea Trejo
817-392-5048
100 Fort Worth Trail
Fort Worth, TX 76102
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Pagel of 2
DRC Fort Worth LLC dba Servpro
CITY OF FORT WORTH
VOL_ w
By:
Valerie Washington (Jun 7, 2026 08:04:31 CDT)
Name: Valerie Washington
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By:
Name
Title:
h„.
Marilyn Marvin
Property Management Director
ATTEST: an
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QLp�7C 6g6o
By:
Name: Jannette Goodall
Title: City Secretary
DRC Fort Worth LLC dba Servpro
By:
Name:
Title:
Evan Simental (Jun 1, 2026 16:38:54 CDT)
Evan Simental
President
Contract Renewal
DRC Fort Worth LLC dba Servpro
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
4�Cw-
By: Jeffrey Cope (Jun 2, 2026 07:16:06 CDT)
Name: Jeff Cope
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Thomas R Hansen
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 25-0581
Date Approved: June 24, 2025
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 2 of 2
M&C Review
Page 1 of 4
A CITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORT WORTI I
`14�-
REFERENCE **M&C 25- 13PRFP 25-0057 CLEANING
DATE: 6/24/2025 NO.: 0581 LOG NAME: OF CARPET, TILE, UPHOL.
RESTOR. JJ PMD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Non -Exclusive Agreements with Ambassador Services LLC,
DRC Fort Worth LLC dba SERVPRO of North Fort Worth, and Tigerhawk LLC dba
SERVPRO of Southwest Dallas for Cleaning and Restoration Services of Carpet,
Tile, Grout, Upholstery for a Combined Annual Amount Up to $1,252,750.00 for the Initial
Term, and Authorize Four One -Year Renewal Options for the Same Annual Amount for
All City Departments
RECOMMENDATION:
It is recommended that the City Council authorize execution of non-exclusive agreements
with Ambassador Services LLC, DRC Fort Worth LLC dba SERVPRO of North Fort Worth, and
Tigerhawk LLC dba SERVPRO of Southwest Dallas for cleaning and restoration services of carpet,
tile, grout, and upholstery for a combined annual amount up to $1,252,750.00 for the initial term, and
authorize four one-year renewal options for the same annual amount for all City Departments.
DISCUSSION:
The Property Management, Aviation, Information Technology Solutions, Water, Library, Environmental
Services, Public Events, Park & Recreation, Fire and Police Departments approached the Purchasing
Division to solicit a bid for Cleaning and Restoration Services of Carpet, Tile, Grout, and Upholstery
located in various City of Fort Worth (City) facilities. Purchasing issued Request for Proposal (RFP)
No. 25-0057 Carpet, Tile and Grout, Upholstery Cleaning & Restoration Services which consisted of
detailed specifications of the City's standards and requirements. This solicitation will replace prior bid
(s) that were used specifically for carpet cleaning and restoration services. The current solicitation has
a significantly expanded scope and includes tile and grout and upholstery cleaning services and
additional City facilities to accommodate the incorporation of Emergency Medical Services (EMS)
buildings, which were not included in the prior bids.
The RFP was advertised in the Fort Worth Star -Telegram on January 22, 2025, January 28, 2025, and
February 5, 2025. The Diversity & Inclusion Department set a 18.27\% Business Equity Goal for this
solicitation and provided a list of 244 firms to notify of this bid opportunity. Invites to these firms were
submitted via the Bonfire platform.
The City received a total of seven (7) responses: Ambassador Services LLC, Carpet Tech Ltd., DRC
Fort Worth LLC dba SERVPRO of North Fort Worth, M&E Solution and Repair, LLC, RAS Services,
Inc., Tigerhawk LLC dba SERVPRO of Southwest Dallas, and Technologies Link Business and
Services Corporation. Carpet Tech Ltd. and M&E Solution and Repair, LLC, were deemed non-
responsive for failing to submit all MWBE required documentation.
An evaluation panel, consisting of representatives from Library and Property Management
Departments evaluated and scored the submittals using Best Value criteria. The individual scores
were averaged for each of the criteria, and the final scores are listed in the table below. RAS Services,
Inc. and Technologies Link Business and Services Corporation were deemed non -responsive as they
did not score at least 50\% or more of the total available points for the technical criteria necessary for
price evaluation, and were disqualified from the evaluation process. Once the technical evaluation
was completed, Purchasing staff allocated points associated with pricing to each vendor for each
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M&C Review
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category for which the vendor submitted.
Category A -Carpet, Tile and Grout, Upholstery Cleaning Services
Evaluation Criteria
Bidder Name
Total
a.
b.
C.
d.
e.
Score
Rank
Ambassador
26.83
6.00
1.67
6.33
30.00
70.83
1
Services LLC
DRC Fort
Worth LLC
dba
23.33
18.00
4.33
7.67
13.68
67.01
2
SERVPRO of
North Fort
Worth
Tigerhawk
LLC dba
SERVPRO of
21.00
14.67
4.00
7.00
14.37
61.04
3
Southwest
Dallas
Category B-Restoration Services
Evaluation Criteria
Bidder Name
Total
a.
b.
C.
d.
e.
Score
Rank
DRC Fort
Worth LLC
dba
23.33
18.00
4.33
7.67
27.79
81.12
1
SERVPRO of
North Fort
Worth
Tigerhawk
LLC dba
SERVPRO of
21.00
14.67
4.00
7.00
30.00
76.67
2
Southwest
Dallas
The RFP document specified the use of the following Best Value Criteria:
a. Proposer's Qualifications and Experience providing services to other Government agencies
similar in size to the City
b. Distance of principal place of business from 100 Fort Worth Trail location
c. Proposer's ability to respond to emergencies on -site within two (2) hours of notification
d. Ability to meet the City's needs
e. Cost
After evaluation, the panel concluded that Ambassador Services LLC, DRC Fort Worth LLC dba
SERVPRO of North Fort Worth, and Tigerhawk LLC dba SERVPRO of Southwest Dallas presented
the best value to the City for the categories they submitted a bid. Therefore, the panel recommends
that City Council authorize non-exclusive agreements with the identified vendors for the categories in
which they submitted a bid response. No guarantee was made that a specific amount of these
services would be purchased. Staff certifies that the recommended vendors' bids met specifications.
FUNDING: To ensure City departments have enough spending authority under the non-exclusive
agreements, considering the expanded scope of the solicitation and to account for unanticipated
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needs from additional departments, Purchasing has also included a 25\% spending buffer for a
combined annual amount up to $1,252,750.00; however, the actual amount used will be based on the
need of the department and available budget. Funding is budgeted in the various accounts within the
participating departments' operating budgets, as appropriated.
BUSINESS EQUITY: The Business Equity Division placed a 18.27\% business equity goal on
thiscontract. Ambassador Services, LLC, will be exceeding the goal at 100\% as a Business Equity
Prime and self- performing the scope of the services, meeting the City's Business Equity Ordinance.
Any changes in subcontractors will be reviewed by the Business Equity Division. SERVPRO of
Southwest Dallas dba Tigerhawk and DRC Fort Worth, LLC, submitted a Prime Waiver Form, which is
in accordance with the City's Business Equity Ordinance. SERVPRO of Southwest Dallas dba
Tigerhawk and DRC Fort Worth, LLC., will be selfperforming the entire scope of the contract.
AGREEMENT TERM: Upon City Council approval, the initial term of these Non -Exclusive Agreements
shall begin upon execution and shall expire one year from that date.
RENEWAL OPTIONS - These Agreements may be renewed for up to four one-year terms, at the
City's option. This action does not require specific City Council approval, provided the City Council
has appropriated sufficient funds to satisfy the City's obligation during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
These agreements serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and execution of non-exclusive agreements. Prior to an expenditure
being incurred, the participating departments have the responsibility to validate the availability of
funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID I I I Year I (Chartfield 2)
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Reginald Zeno (8517)
Valerie Washington (6192)
Reginald Zeno (8517)
Marilyn Marvin (7708)
Brandy M. Hazel (8087)
Maria Canoura (2526)
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1295 Certificate DRC Fort Worth.pdf (CFW Internal)
Form 1295 Certificate Ambassador Services, LLC 3-10-25.pdf (CFW Internal)
Form 1295 Certificate Tigerhawk LLC.pdf (CFW Internal)
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FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: DRC Fort Worth LLC dba Servpro
Subject of the Agreement:
Renewal Term No. 1 for CSC 63623
M&C Approved by the Council? * Yes 0 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 0
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see backpage for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: July 8, 2026
If different from the approval date.
Expiration Date: July 7, 2027
If applicable.
Is a 1295 Form required? * Yes ❑ No ED
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No ❑
Contracts need to be routed for CSO processing in the followingorder:
rder:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.