HomeMy WebLinkAbout065315 - General - Contract - Shield Investments LLC dba Digital PressCSC No. 65315
FORT WORTH,:,
VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home -rule municipal corporation, and Stone
Shield Investments LLC dba Digital Press, each individually referred to as a "party" and collectively
referred to as the "parties."
1. Scope of Services. Vendor will provide non-exclusive printing services ("Services") on an
as -needed basis for the City of Fort Worth, as set forth in more detail in Exhibit "A"— Scope of Services,
attached hereto and incorporated herein for all purposes.
2. Term. The term of this Agreement is for one year, beginning on the date that this
Agreement is executed by the City's Assistant City Manager ("Effective Date"), unless terminated earlier
in accordance with this Agreement. City will have the option, in its sole discretion, to renew this Agreement
under the same terms and conditions, for up to four (4) one-year renewal option(s) (each a "Renewal
Term").
3. Compensation. Total annual compensation under this Agreement will be an amount
up to One Million Eight Hundred Thousand Dollars ($1,800,000.00). The Vendor acknowledges that
this is a non-exclusive agreement and there is no guarantee of any specific amount of purchase. Further,
Vendor recognizes that the amount stated above is the total amount of funds available, collectively, for any
Vendor that enters into an agreement with the City under the relevant M&C and that once the full amount
has been exhausted, whether individually or collectively, funds have therefore been exhausted under this
Agreement as well. City will pay Vendor in accordance with the Prompt Payment Act (Chapter 2251 of the
Texas Government Code) and the provisions of this Agreement, including Exhibit "B"— Payment
Schedule, which is attached hereto and incorporated herein for all purposes. Vendor will not perform any
additional services or bill for expenses incurred for City not specified by this Agreement unless City
requests and approves in writing the additional costs for such services. City will not be liable for any
additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in
writing.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non -Appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement will terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
OFFICIAL RECORD
Vendor Services Agreement CITY SECRETARY Page 1 of14
FT. WORTH, TX
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to
the effective date of termination and Vendor will continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor will provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor will return all City -provided data to City in a machine-readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees,
agrees that it will treat all information provided to it by City ("City Information") as confidential
and will not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all records held or maintained for City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting
to disclosure to the Texas Attorney General. A determination on whether such reasons are sufficient
will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a
court of competent jurisdiction.
5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure
manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. Right to Audit. Vendor agrees that City will, until the expiration of three (3) years after
final payment under this Agreement, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during
normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
Vendor Services Agreement Page 2 of 14
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior
will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City will in no way be considered a co -employer or a joint employer of Vendor or any
officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers,
agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment
benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on
behalf of itself, and any of its officers, agents, servants, employees, or contractors.
8. Liability and Indemnification.
8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND PERSONAL INJURY,
INCLUDING, BUT NOT LIMITED TO, DEATH, TO ANY AND ALL PERSONS, OF ANY
KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED
BY THE NEGLIGENT ACTS) OR OMISSION(S), MALFEASANCE OR INTENTIONAL
MISCONDUCT OF VENDOR, ITS OFFICERS, REPRESENTATIVES, AGENTS,
SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS
8.2 GENERAL INDEMNIFICATION - VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS, AND DEFEND CITY, ITS OFFICERS,
AGENTS, REPRESENTATIVES, SERVANTS, AND EMPLOYEES, FROM AND AGAINST
ANY AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER
REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING
ALLEGED DAMAGE OR LOSS TO VENDOR'S BUSINESSAND ANY RESULTING LOST
PROFITS) AND PERSONAL INJURY, INCLUDING, BUT NOT LIMITED TO, DEATH, TO
ANY AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS
AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS
OR MALFEASANCE OF VENDOR, ITS OFFICERS, AGENTS, REPRSENTATIVES,
SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — VENDOR AGREES
TO DEFEND, SETTLE, OR PAY, AT ITS OWN COST AND EXPENSE, ANY CLAIM OR
ACTIONAGAINST CITY FOR INFRINGEMENT OFANYPATENT, COPYRIGHT, TRADE
MARK, TRADE SECRET, OR SIMILAR PROPERTY RIGHT ARISING FROM CITY'S USE
OF THE SOFTWARE OR DOCUMENTATION IN ACCORDANCE WITH THIS
AGREEMENT, IT BEING UNDERSTOOD THAT THIS AGREEMENT TO DEFEND,
SETTLE OR PAY WILL NOT APPLYIF CITYMODIFIES OR MISUSES THE SOFTWARE
AND/OR DOCUMENTATION. SO LONGAS VENDOR BEARS THE COST AND EXPENSE
OF PAYMENT FOR CLAIMS OR ACTIONS AGAINST CITY PURSUANT TO THIS
SECTION, VENDOR WILL HAVE THE RIGHT TO CONDUCT THE DEFENSE OF ANY
SUCH CLAIM OR ACTION AND ALL NEGOTIATIONS FOR ITS SETTLEMENT OR
COMPROMISE AND TO SETTLE OR COMPROMISE ANY SUCH CLAIM, HOWEVER,
CITY WILL HAVE THE RIGHT TO FULLY PARTICIPATE IN ANY AND ALL SUCH
SETTLEMENT, NEGOTIATIONS, OR LAWSUIT AS NECESSARY TO PROTECT CITY'S
INTEREST, AND CITYAGREES TO COOPERATE WITH VENDOR INDOINGSO. INTHE
EVENT CITY, FOR WHATEVER REASON, ASSUMES THE RESPONSIBILITY FOR
PAYMENT OF COSTS AND EXPENSES FOR ANY CLAIM OR ACTION BROUGHT
AGAINST CITY FOR INFRINGEMENT ARISING UNDER THIS AGREEMENT, CITY
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WILL HAVE THE SOLE RIGHT TO CONDUCT THE DEFENSE OF ANY SUCH CLAIM
OR ACTIONAND ALL NEGOTIATIONS FOR ITS SETTLEMENT OR COMPROMISE AND
TO SETTLE OR COMPROMISE ANY SUCH CLAIM; HOWEVER, VENDOR WILL FULLY
PARTICIPATE AND COOPERATE WITH CITY IN DEFENSE OF SUCH CLAIM OR
ACTION. CITYAGREES TO GIVE VENDOR TIMELY WRITTENNOTICE OFANYSUCH
CLAIM OR ACTION, WITH COPIES OF ALL PAPERS CITY MAY RECEIVE RELATING
THERETO. NOTWITHSTANDING THE FOREGOING, CITY'S ASSUMPTION OF
PAYMENT OF COSTS OR EXPENSES WILL NOT ELIMINATE VENDOR'S DUTY TO
INDEMNIFY CITY UNDER THIS AGREEMENT. IF THE SOFTWARE AND/OR
DOCUMENTATION OR ANY PART THEREOF IS HELD TO INFRINGE AND THE USE
THEREOF IS ENJOINED OR RESTRAINED OR, IF AS A RESULT OF A SETTLEMENT
OR COMPROMISE, SUCH USE IS MA TERIALL Y AD VERSEL Y RESTRICTED, VENDOR
WILL, AT ITS OWN EXPENSE AND AS CITY'S SOLE REMEDY, EITHER: (A) PROCURE
FOR CITY THE RIGHT TO CONTINUE TO USE THE SOFTWARE AND/OR
DOCUMENTATION; OR (B) MODIFY THE SOFTWARE AND/OR DOCUMENTATION TO
MAKE IT NON -INFRINGING, PROVIDED THAT SUCH MODIFICATION DOES NOT
MA TERMLL Y AD VERSEL Y AFFECT CITY'S A UTHORIZED USE OF THE SOFTWARE
AND/OR DOCUMENTATION, OR (C) REPLACE THE SOFTWARE AND
DOCUMENTATION WITH EQUALLYSUITABLE, COMPATIBLE, AND FUNCTIONALLY
EQUIVALENT NON -INFRINGING SOFTWARE AND DOCUMENTATION AT NO
ADDITIONAL CHARGE TO CITY; OR (D) IF NONE OF THE FOREGOING
ALTERNATIVES IS REASONABLY AVAILABLE TO VENDOR TERMINATE THIS
AGREEMENT, AND REFUND ALL AMOUNTS PAID TO VENDOR BY CITY,
SUBSEQUENT TO WHICH TERMINATION CITY MAY SEEKANYAND ALL REMEDIES
AVAILABLE TO CITY UNDER LAW.
9. Assignment and Subcontracting.
9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee will execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor and Assignee will be jointly liable for all obligations of Vendor under this Agreement prior
to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute
a written agreement with Vendor referencing this Agreement under which subcontractor agrees to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor must provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor must provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any Services pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
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(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
Coverage will be on any vehicle used by Vendor, or its employees, agents, or
representatives in the course of providing Services under this Agreement. "Any
vehicle" will be any vehicle owned, hired and non -owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the Services are being performed
Employers' liability
$100,000 - Bodily Injury by accident; each accident/occurrence
$100,000 - Bodily Injury by disease; each employee
$500,000 - Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage must be claims -made, and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance must be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies must
name City as an additional insured thereon, as its interests may appear. The term
City includes its employees, officers, officials, agents, and volunteers in respect to
the contracted services.
(b) The workers' compensation policy must include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage must be provided to City. Ten (10) days' notice will be
acceptable in the event of non-payment of premium. Notice must be sent to the
Risk Manager, City of Fort Worth, 100 Fort Worth Trail, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial
Vendor Services Agreement Page 5 of 14
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required, written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance will be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it will comply with all applicable federal, state and local laws,
ordinances, rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist
from and correct the violation.
12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the
performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or
employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS,
SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME
SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS
FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement will be
conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants or representatives or (2) received by the other party by United States Mail, registered,
return receipt requested, addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
100 Fort Worth Trail
Fort Worth, TX 76102
With copy to the Fort Worth City Attorney's
Office at the same address
To VENDOR:
Stone Shield Investments LLC dba Digital Press
Mike Marsh, President/Owner
212 N. Tarrant Street
Crowley, Texas 76036
14. Solicitation of Employees. Neither City nor Vendor will, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
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15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governing Law / Venue. This Agreement will be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this
Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be
affected or impaired.
19. Force Maieure. City and Vendor will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public
enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action
or inaction; orders of government; material or labor restrictions by any governmental authority;
transportation problems; restraints or prohibitions by any court, board, department, commission, or agency
of the United States or of any States; civil disturbances; other national or regional emergencies; or any other
similar cause not enumerated herein but which is beyond the reasonable control of the party whose
performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is
suspended during the period of, and only to the extent of, such prevention or hindrance, provided the
affected party provides notice of the Force Majeure Event, and an explanation as to how it prevents or
hinders the party's performance, as soon as reasonably possible after the occurrence of the Force Majeure
Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice
required by this section must be addressed and delivered in accordance the notice section of this Agreement.
20. Headings Not ControllinE. Headings and titles used in this Agreement are for reference
purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope
of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this
Agreement, including the attached exhibits.
22. Amendments / Modifications / Extensions. No amendment, modification, or extension
of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Entirety of Agreement. This Agreement, including the attached exhibits, contains the
entire understanding and agreement between City and Vendor, their assigns and successors in interest, as
to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared
null and void to the extent in conflict with any provision of this Agreement.
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24. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute
one and the same instrument.
25. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
26. Product Warranty. Vendor shall not limit or exclude any express or implied
warranties and any attempt to do so shall render this contract voidable at the option of City. Vendor
warrants that the goods furnished will conform to City's specifications, drawings and descriptions
listed in the proposal invitation, and the sample(s) furnished by Vendor, if any. In the event of a
conflict between City's specifications, drawings, and descriptions, City's specifications shall
govern.
27. Vendor To Package Goods. Vendor will package goods in accordance with good
commercial practice. Each shipping container shall be clearly and permanently marked as follows:
(a) Vendor's name and address: (b) Consignee's name, address and purchase order or purchase
change order number; (c) Container number and total number of containers, e.g., box 1 of 4 boxes;
and (d) Number of the container bearing the packing slip. Vendor shall bear the cost of packaging
unless otherwise provided. Goods shall be suitably packed to secure lowest transportation costs
and to conform to requirements of common carriers and any applicable specifications. City's count
or weight shall be final and conclusive on shipments not accompanied by packing lists.
28. Shipment Under Reservation Prohibited. Vendor is not authorized to ship the
goods under reservation, and no tender of a bill of lading will operate as a tender of goods.
29. Title And Risk Of Loss. The title and risk of loss of the goods shall not pass to
City until City actually receives and takes possession of the goods at the point or points of delivery
after inspection and acceptance of the goods.
30. Delivery Terms And Transportation Charges. Freight terms shall be F.O.B.
Destination, Freight Prepaid and Allowed.
31. Place Of Delivery. The place of delivery shall be set forth in the "Ship to" block
of the purchase order, purchase change order, or release order.
32. Right Of Inspection. City shall have the right to inspect the goods upon delivery
before accepting them. Vendor shall be responsible for all charges for the return to Vendor of any
goods rejected as being nonconforming under the specifications.
33. Invoices. Vendor shall submit separate invoices in duplicate, on each purchase
order or purchase change order after each delivery. Invoices shall indicate the purchase order or
purchase change order number. Invoices shall be itemized and transportation charges, if any, shall
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be listed separately. A copy of the bill of lading and the freight waybill, when applicable, should
be attached to the invoice. Vendor shall mail or deliver invoices to City's Department and address
as set forth in the block of the purchase order, purchase change order or release order entitled "Ship
to." Payment shall not be made until the above instruments have been submitted after delivery and
acceptance of the goods and/or services. Vendor shall not include Federal Excise, State or City
Sales Tax in its invoices. The City shall furnish a tax exemption certificate upon Vendor's request.
Payment. All payment terms shall be "Net 30 Days" unless otherwise agreed to in writing. Before
the 1st payment is due to Vendor, Vendor shall register for direct deposit payments prior to
providing goods and/or services using the forms posted on the City's website".
34. Immigration and Nationality Act. Vendor must verify the identity and employment
eligibility of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH
BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR
AGENTS. City, upon written notice to Vendor, will have the right to immediately terminate this Agreement
for violations of this provision by Vendor.
35. Ownership of Work Product. City will be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation that are created, published, displayed, or produced in
conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City
will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made -
for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due, or rights of retention thereto on the part of City.
36. Signature Authority. The person signing this Agreement hereby warrants that they have
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each
party is fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
37. Change in Company Name or Ownership. Vendor must notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation may adversely impact invoice payments.
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38. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of this Agreement. The terms "boycott
Israel" and "company" have the meanings ascribed to those terms in Chapter 2271 of the Texas Government
Code. By signing this Agreement, Vendor certifies that Vendor's signature provides written
verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during
the term of the Agreement.
39. Prohibition on Boycotting Energy Companies. If Vendor has fewer than 10 employees
or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in
accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a
contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from
public funds of the City with a company with 10 or more full-time employees unless the contract contains
a written verification from the Vendor that it: (1) does not boycott energy companies; and (2) will not
boycott energy companies during the term of this Agreement. To the extent that Chapter 2276 of the
Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that
Vendor's signature provides written verification to the City that Vendor: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of this Agreement.
40. Prohibition on Discrimination Against Firearm and Ammunition Industries. If
Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government
Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000
or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more
full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not
have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and (2) will not discriminate during the term of this Agreement against a firearm entity or
firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to
this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written
verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and (2) will not discriminate
against a firearm entity or firearm trade association during the term of this Agreement.
41. Electronic Signatures. This Agreement may be executed by electronic signature, which
will be considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions
(e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via
software such as Adobe Sign.
42. Small Business Ordinance Compliance. In accordance with the City's Small Business
Ordinance, Chapter 21 of the City Code, the City has established a Small Business Goal for the goods
and/or services being procured pursuant to this Agreement. Vendor will comply with the Small
Business Ordinance. The Small Business Utilization Form submitted by Vendor is attached hereto as
"Exhibit C" and is incorporated herein by reference. Failure to comply with the utilization commitment
listed in "Exhibit C" may result in the Vendor not being considered a responsible bidder on any future
bidding opportunities with the City of Fort Worth.
Vendor Services Agreement Page 10 of 14
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples.
CITY OF FORT WORTH:
By: 00*�
Name: Jesica McEachern
Title: Assistant City Manager
Date: 06/08/2026
Approval Recommended:
Christopher R6irder
By:
Christopher Harder 'Jun 3, 2026 07:22:39 CDT)
Name: Christopher Harder, P.E.
Title: Water Department Director
Attest: on
a� ppgr°spa
oa°�o
°daba�zpso4
By:
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
Stone Shield Investments LLC dba
Digital Press
By: )MUL fav)l
Name: Mike Marsh
Title: President/Owner
Date: 0211 Lly
Contract Compliance Manager:
By signing I acknowledge that l am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: / s
Name: Patty tleantVilson
Title: Contract Services Administrator
Approved as to Form and Legality:
By: ^" 0
Name: Amarna Muhammad
Title: Assistant City Attorney
Contract Authorization:
M&C: M&C 26-0388
Date M&C Approved: 5/12/2026
Form 1295:2026-1445502
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Vendor Services Agreement Page 11 of 14
EXHIBIT A
SCOPE OF SERVICES
Vendor will provide non-exclusive printing services on an as needed basis for the City of Fort Worth in
accordance with the description and specifications below. City departments may obtain written quotes from
all awarded vendors during the ordering process to ensure best value and pricing.
1. The following general requirements apply to all categories of work:
1.1 Vendor must provide pick-up and delivery service for all jobs submitted. Vendor must provide
services within designated pick-up and delivery areas within a 20-mile radius of the City of
Fort Worth, at no charge.
1.2 Vendor guarantees turnaround time of three (3) to five (5) business days.
1.3 Vendor must provide an on -site Press Check when requested, unless other managements
agreeable to the City or its representatives are made.
1.4 Vendor shall only accept job requests from City authorized staff members, unless other contact
arrangements have been made for specific projects.
1.5 Vendor must provide one specific sales representative to handle City's accounts. The sales
representative shall inform City purchasing and user departments of new materials and
processes, handle billing problems, special orders, etc.
1.6 Vendor shall be responsible for providing all labor, equipment, material and consumables
necessary for the production of printed material by copying and/or offset printing.
1.7 Document quality must be acceptable to the City department requesting the work.
1.8 Proofs are required, if requested by City departments, and are subject to City approval before
initiation and completion of the project. Vendor(s) shall be held responsible for getting all
proofs approved by the requesting department. The proofs shall be signed and dated by an
authorized staff member of the requesting department prior to printing.
1.9 Ownership of Materials: Upon delivery, all work products, including without limitation, all
writings, drawings, plans, reports, specifications, calculations, documents, other materials and
copyright interests developed under this Agreement shall be and remain the exclusive property
of City without restriction or limitation upon their use. Vendor(s) agrees that all copyrights
which arise from creation of the work pursuant to this Agreement shall be vested in City, and
Vendor(s) waives and relinquishes all claims to copyright or other intellectual property rights
in favor of the City. Neither Contractor(s) nor its subcontractors, if any, shall make any of such
materials available to any individual or organization without the prior written approval of the
City Manager or designee.
1.10Completed print jobs shall be packaged in boxes or cartons adequate to contain and protect
the contents. All packages, boxes, and cartons shall be labeled as to contents, purchase order
number, job order number and ordering department and department contact name. All products
used for shipping will be recyclable in the City's Recycling Program and shall contain
Vendor Services Agreement Page 12 of 14
recycled -content materials.
11 A minimum of 30% post -consumer content will be accepted unless otherwise specified for a
greater amount.
1.12A11 work completed will be subject to inspection and approval by the ordering department and
the City reserves the right to reject and refuse acceptance of work, which is not in accordance
with the instructions, specifications, drawings, data or quality standards of same. Rejected work
shall be at the expense of the vendor(s).
1.13Print services pricing is all-inclusive. Pricing includes pickup and delivery.
2. The general requirements for digital print and copy services:
2.1 Vendor must provide digital print and copy that include standard black and white copies/prints;
standard color copies/print; some oversize black/white/color copies/prints; blueprints and
finishing services.
2.2 Pricing must include the following services:
2.2.1 8.5x11 Black and White Copies
2.2.2 11x17 Black and White Copies
2.2.3 8.5x11 Color Copies
2.2.4 11x17 Color Copies
2.3 Finishing Services:
2.3.1 Stapling (1, 2 or 3 staples)
2.3.2 Cutting
2.3.3 folding (tri-fold and z fold)
2.3.4 Padding
2.3.5 Scoring
2.3.6 Perforating
2.3.7 Laminating
2.3.8 Comb binding (plastic, 15-19 rings in assorted colors)
2.3.9 Coil binding
2.5.10 Velo binding
2.5.11 Wire-0 binding
2.5.12 Tape binding
2.5.13 Thermal binding
2.5.14 Saddle Stitch binding
2.5.15 Perfect Binding
2.5.16 Post binding
2.5.17 Collating (hand)
2.5.18 Inserting (hand)
2.5.19 Tabs (insertion)
2.5.20 Tab printing (mylar)
2.5.21 Booklet making
2.5.22 Die cut (over the doorknob)
2.5.23 Sequential numbering
Vendor Services Agreement Page 13 of 14
3. Offset Printing and High -Volume Color Printing
3.1 Individual Departments will order City letterhead, envelopes, and business cards with
their individualized text requests. There shall be no vaIiation on the specifications for
City letterhead, envelopes, or business cards (i.e. type of paper, colors on the logo, etc.,
only the text). All letterhead, envelopes and business cards should follow Administrative
Regulation D4.
3.2 Delivery shall be no more than five (5) working days from signed proof.
Vendor must match type style, print position, logos, and ink colors. Orders will
be placed on an as- needed basis. Pricing shall be all inclusive of artwork,
negatives, raw materials, production costs and freight. No other charges will be
allowed.
3.3 No variation from specifications or samples will be allowed. City letterhead will be
printed on 24# white bond with 25% cotton, at least 90 brightness; envelopes will be on
matching stock; and business cards will be 80# bright white cover stock. The City logo
is a two (2) color logo.
3.4 All other envelopes listed will be standard, white, envelope stock paper.
3.5 Pantone colors are:
PMS 175 Brown
PMS 288 Blue
3.6 Fonts: "City of Fort Worth" Cheltenham
Estimated Quantities
4.1 Annual estimated quantities:
106 reams City Letterhead
106 reams City Letterhead
(second sheet) 1,511 boxes
City Envelopes to match
573 boxes 250 Business Cards
257 boxes 500 Business Cards
50 boxes 1,000 Business Cards
5. Specialty Services
5.1 Vendor is capable of offering a wide range of services including graphic design,
maps, calendars, annual 1 reports, and multi -faceted informational packages. The
City may request quotes for these types of specialty services.
5.2 Contractor is capable of providing mail services, including mail merge, pre-
sorting, ink jetting, and post office delivery. Mail services will use City's indicia
for postage.
Vendor Services Agreement Page 14 of 14
EXHIBIT B - PAYMENT SCHEDULE
Stone Shield Investments LLC
Success: All data Is validl
RFP 26-0115 Printing and Related Services
Letterhead; 24# Bright White Black & 2 PMS
Success: All values provided Bid
#1-1 colors (500 Numbers per Order and Unit Price Per
Each
i
Single Sheet)
Letterhead Envelopes; 24# White No. 10 Bright
Success: All values provided Bid
01-2 White Black & 2 PMS colors (500 Numbers per
Each
Order and Unit Price Per Single Envelope)
Regular Envelopes; 24# White No. 10 Bright
Success: All values provided Bid
#1-3 White; 30%Post- Consumer Black or l PMS(500
Each
Numbers per Order and Unit Price Per Single
li
Envelope)
Letterhead; 24# Bright White Black & 2 PMS
Success: All values provided Bid
#1-4 colors (1,000 Numbers per Order and Unit Price
Each
Per Single Sheet)
Letterhead Envelopes; 24# White No. 10 Bright
Success: All values provided Bid
#1-5 White Black & 2 PMS colors (1,000 Numbers per
Each
i
Order and Unit Price Per Single Envelope)
Regular Envelopes; 24# While No. 10 Bright
Success: All values provided Bid
#b8 White; 30%Post- Consumer Black or l PMS
Each
(1,000 Numbers per Order and Unit Price Per
Single Envelope)
Business cards; 80# Bright White cover; One
Sided; Black plus two PMS colors; Size 3.6 x
Success: All values provided Bid
#1-7 2.5"". City will provide artwork electronic artwork.
Each
(250 Numbers per Order and Unit Price Per Single
Card)
Business cards; 809 Bright White cover; One
Sided; Black plus two PMS colors; Size 3.5"" x
Success: All values provided Bid
I #1-8 12.5"". City will provide artwork electronic artwork.)
Each
Numbers per Order and Unit Price Per Single
1(500
Card)
fNumeilc i Texl —„
50000
S0.09
160-Uncoated-Text
S4,500.00
50000
$0.14
10-Re�v-24#
$7,000.00
50000
$0.10
10Reyg-ENnv-24#',,
$5.000.00
50000
$0.09
60-Uncoated-Text
$4,500.00
50000
$ 0.14
10-Regg—EEnv-24#
$ 7,000.00
10-R.g-Env-24#
50000
$ 0.10
vVW
$ 5,000.00
250000
$ 0.05
14PT Matte
Cover
$ 12,500.00
250000 1 $ 0,05 14PT Made Cover $ 12,500.00
Business cards; 809 Bright White cover; One
Sided; Black plus two PMS colors; Size 3.5"" x
Success: Ail values provlded ' Bid
01-9 2.6"'. City will provide artwork electronic artwork..
Each
(1,000 Numbers per Order and Unit Price Per
Single Card)
Carbonless Forms, 2 Part; 8.5 X11; Black Ink (110)'
Success: All values provided Bid
#1-10 (500 Numbers per Orderand Unit Price Per Single,
Each
Set)
Carbonless Forms, 3 Part; 8.5 X YI; Black Ink (110)
Success: All values provided Bid
#1-11 (500 Numbers per Order and Unit Price Per Single
Each
Set)
Carbonless Forms, 4 Part; 8.5 X11; Black Ink (110)
Not Bidding No Bid
#1-12 (500 Numbers per Order and Unit Price Per Single
EA
Set)
Postcard 4" x 6", double side, mall services
Including mall merge, pre-sorting, Ink)ettlng, post
Success: All values provided Bid
#1-13 office delivery. Use Cityts Indlcia for postage.
EA
(5,000 Numbers per Order and Unit Price Per
Single Card)
20000
$ 0.05 14PT Marie
$ 1,000,00
Cover
10000
$ 0.17 2PT NCR-21 WIC,
$ 1,700.00
10000
$0.23 3PWIC/P
$2,300.00
10000
250000 $0.06 100-Matte-Cover $15,875.00 f
Letter mail services - one page 8.5" x I V, double
side, In No. 10 envelope including mall merge, prey,
Success: All values provided Bid 01-14 sorting, Inkfetting, post office delivery. Use City's EA 50000 $ 0.09 i70-Uncoaled-Text, $ 4.575.00
Indlcia for postage (5,000 Numbers per Order and,
Unit Price Per Single Letter)
Flyer-8.5 x 11 , 100# Gloss Text (single side) 4
Success: All values provided Bid 01-15 ,color(1,000 Numbers per Order and Unit Price Per EA 10000 S 0.12 1MGloss-Text $ 1,200.00
Single Sheet)
Flyer— 8.5 x 11 , 100# Gloss Text (double side) 4
Success: All values provided Bid #1-16 !color(1,000 Numbers per Order and Unit Price Per EA 10000 $0.16 100-Gloss-Teut I $1,600.00
Single Sheet),
Flyer-8.5 x 11, 80# Gloss Text (single side) 4
Success: All values provided Bid
#1-17
COlor(i,l)00 Numbers per Order and Unit Price Per
EA
Single Sheet)
Flyer — 8.5 x 11, 809 Gloss Text (double side) 4 '.
Success: All values provided
Bid
81-18
(11,000 Numbers per Order and Unit Price Per
EA
�color
Single Sheet)
Flyer— 8.5 x il, 70# Gloss Text (single side) 4
Not Bidding
NO Bid
R1-19 -color 11,000 Numbers per Order and Unit Price Per
EA
Single Sheet)
1 Flyer— 8.5 x it, 70# Gloss Text (double side) 4
Not Bidding
No Bid
SI-20
Icolor (1,000 Numbers per Order and Unit Price Peri
EA
Single Sheet)
Utility Bill Inserts, 3.6 x 8.5, 60# White Offset
Success: All values provided Bid
#1-21 (double side) (240,000 Numbers per Order and
Fit
I
Unit Price Per Single Sheet)
Success: All values provided Bid R7-22 Stickers — 8.5 x 5.5, Florescent (1,000 Numbers
EA
per Order and Unit Price Per Single Sicker)
Catalog vAth 46 pages (1,500 Numbers per Order
Success: All values provided Bid Rt-23 FA
and Unit Price Per Single Catalog
I I I
!Rack Cards: 4x9, 80# 14 pt. c2s, gloss, bleeds, stw
Success: All values provided Bid 01-24 100s, 410 (1,000 Numbers per Order and Unit Price, EA
Per Single Card)
1D00D 1$ 0.12 1 80-Gloss-Text $ 1,200.00
16000 $ 0.16 i 80-GlossTe. I $ 1,600.00
10000
2400000.
$ 0.01 609 White Offset $ 32,490.00
1D000
$0.17 Crack-N-Peel
$1,700.00
Labels
I 1100R CSC Text
MIX)
$ 2.11 $ 11.710..
10DDD I $0.08 114PT-G2S-Cover1 $780.00
Rack Cards: 4x9, 80214 pt. cgs, gloss, bleeds, sAv
Success: All values provided Bid #1-25 100s, 410 (2,000 Numbers per Order and Unit Price FA
Per Single Card)
Rack Cards: 4x9, 80# 14 pt. cgs, gloss, bleeds, shv
Success: An values provided Bid #t-26 100s, 414 (1,000 Numbers per Order and Unit Price EA
Per Single Card)
Rack Cards: 4x9, 80# 14 pt. c2s, gloss, bleeds, slw
Success: All values provided Bid #1-27 100s, 414 (2,000 Numbers per Order and Unit Price EA
Per Single Card)
Gator Board Signs 410, laminated, 3116" black
Success: All values provided Bid #1-28 gator board, single side, bleeds 12.75 x 33 (Unit EA
Price Per Board Sign)
Gator Board Signs 410, laminated, 3116" black
Success: All values provided Bid 01-29 gator board, single side, bleeds 14 x 36 (Unit Price EA
Per Board Sign)
Gator Board Signs 410, laminated, 3116" black
Success: All values provided Bid #1-30 gator board, single side, bleeds 24 x 36 (Unit Price EA
Per Board Sign)
20000 $0.06 14PT-C2S-Cwer $1,256.00
30000 50.08 14PT-C2S-Cover $2.265.00
50000 $0.06 14PT-02S-Cover $3,165.00
500 $43,15 3116'Black $21,575.00
Gatarboard
500 $ 49.15 3116 Black $ 24,575.00
Galaboard
500 $ 72,00 - 3/16' Black Galorboard $ 36,000.00
Gator Board Signs 410, laminated, 3116" black
Success: All values provided Bid #1-31 gator board, single side, bleeds 30 x 46 (Unit Price EA 500 $ 107 00 3116 91ack g 53,500.00
Per Board Sign) Gatarboard
Vertical Display Banners, standard vinyl, smooth uv printed vinyl
Success: All values provided Bid #1-32 texture, straight trim, no grommets, single side EA 100 S 85.00 graphic $ 8,500.00
31.6 x 86 (Unit Price Per Board Sign)
Vertical Display Banners, standard vinyl, smooth
Success: All values provided
Bid
111-33
texture, straight trim, no grommets, single side 33
EA
200
$ 85.00
UV printed vinyl
$17,000.00 -
x 80 (Unit Price Per Banner)
graphic
3mm Aluminum
Success: All values provided
Bid
#1-34
Sandwich Board Poster 30 x 40, 4 over 0, standard
EA
100
$ 61.50
composite panel
(2 AL-.15mm on
$6,150.00
poster gloss, bleeds (Unit Price Per Poster)
polyethelene
core)
Trifold Brochures 8.6 x 11, 414, 10011 text weight,
Success: All values provided
Bid
91-35
gloss, bleeds (250 Numbers per Order and Unit
EA
5000
$0.27
100-Gloss-Text
$1,350.00
Price Per Single Brochure)
Trifold Brochures 8.5 x 11. 414, 100 p text weight,
Success; All values provided
Bid
a1-36
gloss, bleeds (500 Numbers per Order and Unit
EA
5000
$027
100-Gloss-Text
$1.350.00
Price Per Single Brochure)
Trifold Brochures 8.5 x 11, 414, 10011 text weight,
Success: All values provided
Bid
p1-37
gloss, bleeds (1,000 Numbers per Order and Unit
EA
10000
$0.25
100-GIoss-Text
$2,500.00
Price Per Single Brochure)
Postcards 4 x 6,14 pt. cover cgs, gloss, bleeds,
Success: All values provided
Bid
#1-38
410 (1,000 Numbers per Order and Unit Price Per
EA
10000
$0.04
14PT-C2S-Cover
$ 360.00
Single Postcard)
Postcards 4 x 6,14 pt. cover c2s, gloss, bleeds,
Success: All values provided
Bid
01-39
4/0 (2,000 Numbers per Order and Unit Price Per
EA
10000
$0.03
14PT-C2S-Corer
S 288.00
Single Postcard
Postcards 4 x 6,14 pt. cover c2s, gloss, bleeds,
Success: All values provided
Bid
N140
414 (1,000 Numbers per Order and Unit Price Per
PA
10000
$0.04
14PT-C2S-Cover
$420,00
Single Postcard)
Postcards 4 x 6, 14 pl. cover cgs, gloss, bleeds,
i
Success: All values provided
Bid
1111-41
414 (2,000 Numbers per Order and Unit Price Per
EA
10000
$ 0.03 14PT-C2S-cover $ 340A0
Single Postcard)
Bookmarks 2A25" w x 8.5" tail, 414,14 pt.
Success: All values provided
Bid
11-42
cardslock, gloss, bleeds (1,000 Numbers per
EA
20000
$ 0.04 14PT-C2S-Cover' $ 720,00
Order and Unit Price.
Bookmarks 2.75" w x 8.5" tall, 414, 14 pt.
Success: All values provided
Bid
#1-43
cardslock, gloss, bleeds (6,000 Numbers per
EA
60000
$ 0,03 14PT-C2S-Cover
$1,500.00
Order and Unit Price Per Single Bookmark)
I
I
I
Bookmarks 4.25" w x 11"tall, 411.14 pt. '
i
Success: All values provided
Bid
#1-44
cardslock, gloss, bleeds (1,000 Numbers per
EA
10000
50.09 14PT-12S-Cave' S 90D.00
I
Order and Unit Price Per Single Bookmark)
_
Locator Maps 4" w x 16" tall folded down to
j {
2.625" w x 4" tall (6 panels which Is 5 folds, like an
Net Bidding
No Bid
#1.45
accordion fold), 80111 gloss text weight, 414, bleeds,.
PA
60000
artwork provided, slw 100s (30,000 Numbers per
Order and Unit Price Per Single Map)
-,
Locator Maps 4" w x 16" tall folded down to
'
2.625" w x 4" tall (6 panels which is 5 folds, like an
Not Bidding
No Bid
A`f 46
accord text weight, 414, bleeds,
EA
21000
I,
artwork prolvided �s1w 100s (7,000 Numbersloss
per
-
Orderand Unit Price Per Single Map)
Success: All values provided
Bid
#1.47
Juror Summons Cards 5 %x 411A two sided andEA
30000
50.45 100# Uncoatetl 513,500.00
barcoded (Unit Price Per Single Card)
Cover
Suuess:Allvaluesprovided
Bid
#h48
Window Envelopes #10 (Unit Price Per Single
�'
400000
50.00
10-W-Env-24-
$1Q006.00
Envelope)
VJJJ
Success: All Values provided
Bid
#1-49
Non -Window Envelopes (Unit Price Per Single
EA
100000
50.0410-R-Env-24-W✓V
54,000.00
Envelope)
Citations Booklets 4'/. x 11 '/,, Glue
Ali
1Traffic
Not Bidding
No Bid
#1-50
Barcode, Number, Stitch, Black Ink (Unit Price Per.
EA
100000
i _ .
!I
!
Piece
}
General Complaint Citation Booklets 4 %x 11 %.
Not Bidding
No Bid
#1-51
Glue Barcode, Number, Stitch, Black ink (Unit
EA
6000o
Price Per Piece)
Success: II aloes provided
ooe s. A v vl
p
�.. Bld
#152
Yellow Delinquent Door Hangers 4.25 x 11 67#
EA
210000
$0.06
4.25012up-67
Canary
Cana Vellum
$12600,00
card stock (Unit Price Per Piece)
I
Door Hangers
Red Lock Door Hangers 4.25 x 11 67# card stock 67# Rocket Red
Success: All values provided Bid #1-53 EA 26000 $0.07 51,620.00
' (Unit Price Per Piece) Velum
Success: All values provided Bid #1.54 Red Important Notice Door Hangers 3.66 x 8.5 650EA ts666 $o.os 65# Rocket Red , $.�
l card stock (Unit Price Per Piece) Cover
Success: All values provided Bid #1-55 Blue Dear Customer Door Hangers 3.66 x 8.5 65#' EA 80wo $0.05 65# Blue Cover $3,784.00
card stock (Unit Price Per Piece)
Success: All values provided Bid #1-56 Orange Customer Door Hanger 3.66 x 8.5 65# card EA 6000 $0.10 65#Orange S 571.80
stock (Unit Price Per Piece) Cover
li Success: All values provided , Bid #1-57 Blue Field Radio Tickets Blue paper V. size 501pad EA
top glued iUnil Price Per Piece)
Success: All values provided Bid #1-58 Fold Over Panel Card 5 x 7 Embossed wi Fire EA
Logo Vellum - Ivory Card Stock
Success: All values provided Bid #1-59 8.5 x 11 Diplomas Cardstock Foil and High Glosss EA
Print
Success: Ail values provided Bid #1.60 ManualslBooklets 8.5 x 11 varied binding types 10. EA
200 pages (per Order)
Bookmarks 4.25" w x 11"tall, 411,14 pt.
Success: An values provided Bid #1-61 cardstuck, gloss, bleeds (1,000 Numbers per FA
Order and Unit Price Per Single Bookmark)
Success: All values provided Bid #1-62 Locater Maps (Large - Varied Sizes) Printed 8, En
Laminated
Success: All values provided Bid #1-63 Aluminum slgnage-12"Wxl B"H 410 with rounded_ EA
corners and drill holes at top/bottom
Success: All values provided Bid #1-64 Aluminum slgnage-12"Wxl8"H 410 with rounded FA
corners and no holes
100000 $ 0.02 60# Blue Text $ 1,780.00
500 $ 0.42 90# Ivory Vellum $ 210.00
Bristol
2500 $0.55 100# Gloss Print $ 1,375.00
1000 52.00 Various $1.995.00
lam S 0.06 14PT Mahe $ 550.00
Cover
100 SIA9 80#Gloss Text+ $119.00
Laminated
30 $ 16.63 A40 Solid $ 498.90
Aluminum
48 S 14.20 .040 Solid $ 681.60
Aluminum
Success: All values provided I Bid #1-65 Aluminum slgnage-24"Wx36"H 410 with rounded EA 4 $4911 .040 Solid $19644
comers and no holes Aluminum
i I
Aluminum sign3
ge-36"Wx45"H 410 with rounded .040SolId
Success: All values provided Bid #1 corners and no holes 8 $103.89 Pluminum $831.12
Success: All values provided Bid 01-67 Aluminum signage-24"Wx30"H 410 with rounded EA 4 $5614 .040 Solid �� $224.56
corners and no holes Aluminum
I
Aluminum signage • 12"Wx46"H 410 with rounded'
Solid
Success: All values provided
Bid
#1.68 corners and no holes �'
4
.949
$48.48 Aluminum
$193.92
Success: All values provided
Bid
na e-12"" Wx36H 410 with rounded
#1-69 Aluminum sl 9 EA
4 $40.84 .040 Solid
$ 163.36
corners and no holes
AluMnum
Success: All Bid
#t-7o Aluminum signage-12"Wx60"H 410 with rounded,
.040 Solid
4
values provided
EA
corners and no holes
$5614
Aluminum
$224.56
Success: All values provided
Bid
#1-71
I
Slicker, 5"x2.5", horizontal, full color
Success: An values provided
I
Bid
I
#1-72
it
Sticker, 4.5'W", stacked, full color
I
Success: All values provided
Bid
111-73
Sticker, 5.5"x2", horizontal, full color
Success: All values provided
Bid
91-74
I I
Decal, 42"x21", horizontal, full color
Success: All values provided
Bid
#1-75
Decal, 4.5"x5.5", horizontal, full color
EA 100
$0.35
lab Slicker with
535.00
spit liner
EA 250
S0.18
701b Sticker with
$45.00
spitllner
EA 250
$0.18
7011, Sticker M h
S 45.00
splitiiner
EA 1
$45.00
UV panted vinyl
$45.00
graphic
EA Soo
$0.21
UV printed vinyl
graphic
$ 105.00
Success: All values provided Bid #1-76 8.5"0.5" flyer, EnglSpan; 414 with bleed, BON EA
gloss book, recycled paper
Success: All values provided Bid #1-77 Mail Out, 11X17 Fold To 8.5X11 Fold To 5.5XB.5, EA
1009 Gloss Text Score and Tab Full Color
Success: All values provided Bid #1-78 Banners, 3'x8', full color, vinyl mesh, with EA
gromets, 1-sided.
250 $ 0.16 80# Gloss Text $39.00
3000
26
Success: All values provided i Bid #1-79 Banners, 4'x10', full color, vinyl mesh, with EA 24
gromets, 1-sided.
Success: An values provided Bid 91-80 Banners, 4'x6', full color, vinyl mesh, with EA 1
gromets, 1-sided.
Success: All values provided Bid #1-81 Mailing envelopes, yellow, 8.5"x11", with seal EA
Business cards; 80# Bright White cover; Two
Success: All values provided Bid 91-82 Sided; Size 3.5" x 2.5". City will provide artwork EA
electronic artwork, (250 Numbers per Order and
Unit Price Per Single Card)
Postcard 6" x 9", double side, mail services
Including mall merge, pre-sorting, Inkjettlng, post
Success: All values provided Bid #1-83 office delivery. Use City's Indicla for postage. EA
(5,000 Numbers per Order and Unit Price Per
Single Card)
Bifold Brochures 8.5 x 5.5, full color, two-sided
Success: All values provided Bid #1.64 (250 Numbers per Order and Unit Price Per Single EA
Brochure)
500
30000
$ 0.30
100# Gloss Text
$888.90
10 oz mesh
$35,05
'�, harmer -70130
$911.30
pedoiation
10 oz mesh
$ 57.25
banner - 70/30
$1,374.00
pedora8on
10 oz mesh
545.54
banner-70f30
$4554
perforation
10# Reg 24#
$0.28
Yellwu Wove
$ 140.00
14PT Mahe
50.10
Corer
S2,8B0.00
96000 S 0.14 14PT Matta Mail $ 13,891.20
250 $0.16 t00k Gloss Text 5 39.00
Success: All values provided Bid ;1-85
Success: An values provided Bid p1-86
Success: All values provided Bid 11-87
Not Bidding No Bid i1-88
Not Bidding No Bid a1.89
Success: All values provided Bid Y1-90
Trifold Brochures 8.5 x 5.5, full color, two-sided
[250 Numbers per Order and Unit Price Per Single
FA
Brochure)
I
Yard sign, 1B" x 12", two-sided, full color, with H
EA
stakes
Yard sign, 18" x 24", two-sided, full color, with H
EA
stakes
DO NOT BID ON THIS LINE
EA
Triplicate Book, colors: white, yellow, pink, one
page of each color per book; numbered In upper
right comer, ordered In Increments of 50 books.
Set up sheet will he made available to awarded
vendor)s). Binding is stapled, 2 staples , top and
bottom, on left side. A folding cover will be
needed that wraps around the book from the left
binding to right (going under the book and lying I
EA
Bat on lop), the gap will be used to separate the
receipts so the writing does not go through to the,
next set of pages. The cover is usually a card
stock weight that is heavy enough that writing will
not go through to the next pages. Size is 8.5
Inches by 5.6 Inches. Text Is portrait for each half
page. Books will be In sequence, staff will specify
the number to start with on each order.
Banners, 3'x8', full color, vinyl mesh, with
gromets, 2-sided.
Success: All values provided Bid S1-91 Banners, 4'x10', full color, vinyl mesh, with
gromets, 2-sided.
i
1500 $0.11 100a Gloss Text $159.00
4mm Coroplast
100 $7.00 Sid H-Stakes S 700.00
10x30'
4mm Coroplast
100 I S 9.00 Sid HSlakes $ 900.00
WNW
0
400
10 oz mesh
banner - 70130
EA 25 $68.70 perforation -2. $1.717.50
banners seem
together
10 oz mesh
banner-70r30
EA 25 $113,25 perforation-2- 52,831.25
banners sewn
together
Success: All values provided Bid p1-92 Banners, 4'x6', full color, vinyl mesh, with
gromets, 1-sided.
Newsletter, City Times, 8.5x14 Inches -folds to
Not Bidding No Bid Y1-93 8.50.5 Inches. 2-sided, 1 side in English 1 side In
Spanish, 4 color, 600 White Offset, 245,000 per
order. Please price by each newsletter.
10 oz mesh III
FA 1 $45.54 banner-70/3O $45.54
pedoiaeon
EA 2940000
$ 408.590.49
$ 408,590.49
EXHIBIT C
FORT WORTH.
City of Fort Worth
Small Business Utilization Form
The City of Fort Worth has set a Small Business Goal of 30% for this procurement. That goal may be met by self -
performance by a prime contractor that is a certified Small Business, utilization of one or more subcontractors that are certified Small
Businesses, or a combination of both.
BIDDER LEGAL NAME:
Stone Shield Investments, LLC DBA Digital Press Printing
Bid Name: Bid Number:
Printing and Related Services 26-0115
Certifying Agency:
NCTRCA - North Central Texas Regional Certification Agency
City's Small Business Goal is 30% if Bidder would like to
%
Are you a certified Small Business Enterprise
commit to a higher percentage, please provide
(SBE)?
47.44%
X L-1
Yes No
ALL BIDDERS MUST COMPLETE THIS FORM.
ALL SMALL BUSINESS FIRMS MUST BE CERTIFIED PRIOR TO SUBMITTING A BID SUBMISSION.
A Small Business means a business entity that is located in Tarrant, Wise, Johnson, Parker or Denton County and that holds
current certification as a small business from an organization approved by the City Manager for each commodity and service code
listed. A copy of the current certification for each Small Business (including Bidder, if a Small Business seeking credit for
self -performance) must be submitted with the bid.
Failure to (i) complete this form in its entirety or (ii) submit a current valid certification for all Small Businesses to be used with
this Bid/Offer may result in zero points being awarded with respect to the Small Business Goal criteria during bid evaluation and
with the bid being awarded points based solely on the remaining best value criteria.
If the undersigned Bidder is awarded a contract for this procurement, the Bidder must execute a formal agreement with each Small
Business that Bidder uses as a subcontractor or supplier that is listed on this form.
Please list all subcontractors and suppliers being utilized to meet the Small Business Goal for this procurement.
Please list certified Small Business firm names as listed on their certification. including DBA names.
Contractors/Suppliers
Legal Name
Address
Contact information:
Name/Phone/Email
Types of
Services
NAICS
Code(s)
$ Amount
Certifying Agency
Contractors/Suppliers
Legal Name
Address
Contact information:
Name/Phone/Email
Types of
Services
NAICS
Code(s)
$ Amount
Certifying Agency
Contractors/Suppliers
Legal Name
Address
Contact information:
Name/Phone/Email
Types of
Services
NAICS
Code(s)
$ Amount
Certifying Agency
40.1.2025-vI
FORT WORTH.
City of Fort Worth
Small Business Utilization Form
Total Dollar Amount of Bidder Services towards small business
goal
$ 196,123.44
Total Dollar Amount of Small Business Subcontractors
$ 0
Total Dollar Amount of Non -Small Business Subcontractors
$ 212,467.05
TOTAL DOLLAR AMOUNT
$ 408,590.49
By affixing a signature to this form, Bidder further agrees to provide, directly to the City upon request,
complete and accurate information regarding actual work performed by all subcontractors. The Bidder also
agrees to allow an audit and/or examination of any books, records, and files held by their company related to
the job being bid and/or the subcontractors being utilized. The Bidder agrees to allow and facilitate interviews
by an authorized officer or employee of the City with owners, principals, officers, employees, and
applicable subcontractors/suppliers participating on the contract in order to substantiate the actual work
performed by the Small Business(es) under this contract.
A Bidder who intentionally and/or knowingly misrepresents material facts may no longer be considered
a responsible bidder and therefore disqualified from consideration with respect to future City bids.
Legal Company Name: Stone Shield Investments, LLC DBA Digital Press Pri
Authorized Signature: W4lK N�
Printed Name: Mike Marsh
Title: President / Owner
Address (Street, City, State, zip): 212 N Tarrant Street, Crowley TX 76036
Phone Number: 817-921-5800
Email address: mike@digitalpressprinting.com
,o.,.zuzs.v,
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Foit Worth, Texas
FORT WORTI1
*14�
REFERENCE **M&C 26- 13P RFP 26-0115 PRINTING
DATE: 5/12/2026 NO.: 0388 LOG NAME: AND RELATED SERVICES
JC CITY
CODE: G TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize Execution of Non -Exclusive Agreements with Multiple Vendors for
Printing and Related Services in a Combined Annual Amount Up to $1,800,000.00 for the
Initial One Year Term and Authorize Four One -Year Renewal Options for the Same Annual
Amount for City Departments
RECOMMENDATION:
It is recommended that the City Council authorize execution of non-exclusive agreements with
multiple vendors for printing and related services in a combined annual amount up to $1,800,000.00
for the initial one year term and authorize four one-year renewal options for the same annual amount
for City Departments.
DISCUSSION:
The purpose of this Mayor and Council Communication is to authorize non-exclusive agreements with
AC Printing LLC, Stone Shield Investments LLC dba Digital Press, J-Peam L.L.C., dba JohnSon's
Press, and Staples Contract & Commercial LLC to perform printing and related services. These
services will support the production of printed materials in accordance with City specifications,
including embossing envelopes with the City logo, printing citation books and water bills, and
adhering to required paper stock, font, and color standards.
Purchasing issued Request for Proposals (RFP) No. 26-0115, which consisted of detailed
specifications describing the vendor's responsibilities to provide the services.
The RFP was advertised in the Fort Worth Star -Telegram on February 11, 2026, February 18, 2026,
February 25, 2026, March 4, 2026, March 11, 2026, and March 18, 2026. The City received eight (8)
responses. Checkomatic Inc. and Aggtown Graphics LLC dba Visual Impact Specialties were deemed
non -responsive for failing to submit the required documentation.
An evaluation team consisting of representatives from the Code Compliance Department, Library
Department, and Water Department evaluated and scored the submittals using the Best Value
criteria.
The individual scores were averaged for each of the criteria and the final scores are listed in the table
below:
Bidders
1Evaluation Criteria
Fa_F�__[c
F�__Fe_ITotal
Score
Stone Shield Investments LLC dba Digital Press
20.00 16.67
13.00
15.00
25.00
89.67
AC Printing LLC
122.50
F6.67
13.00
(4 01
�5.00
81.18
J-Peam LLC dba John Son's Press 19.17 15.33 12.00
6.46 25. 00
77.96
Staples Contract & Commercial LLC �.83 114.00 [1..00110.3810.00
41]1
Unlimited Printing Solutions LLC dba Unlimited Print and Signs PQ LLC did
not score at
least 50\%
the total available points for technical criteria and were not considered to move forward in the
evaluation process.
Best Value Criteria:
of
a) Ability to meet the City's needs
b) Qualifications and Experience
c) Customer Service and Communication
d) Pricing
e) Small Business Goal Evaluation
After evaluation, the panel concluded that AC Printing LLC, Stone Shield Investments LLC dba Digital
Press, J-Peam L.L.C., dba JohnSon's Press, and Staples Contract & Commercial LLC present the
best value for the City. Therefore, the panel recommends that City Council authorize non-exclusive
agreements with the aforementioned vendors. Staff certifies that the recommended vendors'
proposals met specifications. No guarantee was made regarding the specific amount of services or
goods that would be purchased.
FUNDING: The combined maximum annual amount allowed under the agreements will be up to
$1,800,000.00; however, the actual amount used will be based on the needs of the departments and
available budget. Funding is budgeted in the participating departments' Operating Funds.
AGREEMENT TERMS: The agreements shall begin upon execution and expire one year from that
date.
RENEWAL TERMS: The agreements may be renewed for up to four (4) additional, one-year terms.
This action does not require specific City Council approval provided the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
SMALL BUSINESS PROGRAM: In accordance with the City's Small Business Ordinance, the City
has established a 30\% Small Business goal for this solicitation/contract. AC Printing LLC, Stone
Shield Investments LLC dba Digital Press, and J-Peam LLC dba John Son's Press have committed to
achieving this goal by utilizing certified small businesses for at least 30\% of the total contract value,
thereby meeting the requirements of the City's Small Business Ordinance.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and award of the contracts. Prior to any expenditure being incurred, the
participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID I I I Year I (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by: Reginald Zeno (8517)
Jesica McEachern (5804)
Originating Department Head: Reginald Zeno (8517)
—g� g—p
Christopher Harder (5020)
Additional Information Contact: Haven Wynne (8525)Jaysea Coates (6159)
ATTACHMENTS
JPeam (JohnSons Press) No SAMs 4.9.26.pdf (CFW Internal)
JPeam (JohnSons Press) SOS 4.9.26.pdf (CFW Internal)
Stoneshield (Digital Press) No SAMs 4.9.26.pdf (CFW Internal)
Stoneshield (Digital Press) SOS 4.9.26.pdf (CFW Internal)
Stoneshield Investments dba Digital Press 1295.PDF (CFW Internal)
Stoneshield Investments dba Digital Press Small Business Utilization Form.pdf (CFW Internal)
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2026-1445502
Stone Shield Investments, LLC dba Digital Press
Crowley, TX United States
Date Filed:
04/09/2026
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Fort Worth
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFP 26-0115
Printing Services
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Party.
X
6
UNSWORN DECLARATION
My name is Mike Marsh and my date of birth is
My address is 2549 Bunker Hill Dr Burleson TX 76028 US
(city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Tarrant County, State of TX on the 9th day of April 20 26
(month) (year)
Sig atu a of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.b6ef2aab
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Stone Shield Investments LLC dba Digital Press
Subject of the Agreement: Vendor will provide printing services on an as -needed -basis to all
City Departments.
M&C Approved by the Council? * Yes B No ❑
If so, the AM ►nust be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No B
If so, provide the original contract number and the amendment rnunber.
Is the Contract "Permanent"? *Yes ❑ No
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No ❑ If only specific information is
Confidential, please list what information is C'onjidential and the page it is located
Effective Date: The date the ACM signs it.
If different from the approval dale.
Expiration Date
One year after the date the ACM signs it.
If applicable.
Is a 1295 Form required? * Yes B No ❑
*If so, please ensure it is attached to the approving M&C or allached to the conh•act.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes ❑ No ❑
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the igforntalion is not provided, the conlract will be
returned to the department.