HomeMy WebLinkAbout063870-A1R1 - General - Contract - SWA GroupCity Secretary Contract No. 63870-Al R1
FIRST AMENDMENT AND FIRST RENEWAL
TO CITY OF FORT WORTH CITY SECRETARY CONTRACT No.63870
This First Amendment and First Renewal is entered into by and between the CITY OF
FORT WORTH (hereafter "City"), and SWA Group ("Vendor"). City and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS, on August llth, 2025, the Parties entered into City Secretary Contract
No.63870 for City to provide engineering, landscape architecture, and design services for City's
identified Neighborhood Improvement Program (NIP) areas on an as -needed basis ("Agreement");
WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement
to replace exhibit B to reflect an updated price structure and clarify the scope of work; and.
WHEREAS, it is the collective desire of both City and Vendor to renew the Agreement
for its First Renewal Term, as amended, for an additional year term;
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENT TO AGREEMENT
The following terms are hereby amended to either replace any conflicting terms in the
Agreement or shall be added to the terms and shall be binding and enforceable as if they were
originally included therein and the amended agreement shall be referred to as the Agreement in all
future documents:
Exhibit B, which is attached hereto and incorporated herein, is made a part of this
Agreement for all purposes, replacing the previous Exhibit B.
2.
RENEWAL OF AGREEMENT
The Agreement, as amended herein, is hereby renewed for its First Renewal Term,
beginning August 11, 2026 and ending August 10, 2027.
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
4. FT. WORTH, TX
First Amendment and First Renewal to Fort Worth City Secretary Contract No.63870 Page 1 of 4
City Secretary Contract No. 63870-A1 R1
ELECTRONIC SIGNATURE
This Amendment and Renewal may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one and the same instrument.
A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be
treated as and shall have the same effect as anoriginal.
[SIGNATURE PAGE FOLLOWS]
First Amendment and First Renewal to Fort Worth City Secretary Contract No.63870 Page 2 of 4
City Secretary Contract No. 63870-Al R1
IN WITNESS WHEREOF, the Parties hereto have executed this first amendment and first
renewal; to be effective the day the Assistant City Manager signs this amendment.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: zwla
Dana B�n5, 2026 16:4
Name: Dana Burghdoff
Title: Assistant City Manager
Date: 06/05/2026
APPROVAL RECOMMENDED:
�By: Kaceomas(May 29, 2026 15:30:45 CDT)
Name: Kacey Thomas
Title: Director, Neighborhood
Services Department
ATTEST:
P'� �soar,�no9do
b .�sz�ns °ae°n�6g44a
By:
Name: Jannette S. Goodall
Title: City Secretary
SWA Group
By: a,v�
Name: Behnoud Aghapour, PLA, ASLA,
Title: Associate
Date: 05/28/2026
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: Jesus Murillo (May 29, 2026 09:02:32 CDT)
Name: Jesus Murillo
Title: Neighborhood Program Coordinator
APPROVED AS TO FORM AND
LEGALITY:
By: Sophie Mathews
Name: Sophie Mathews
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 25-0587
Date Approved: 6/24/2025
Form 1295 Certification No.: 2025-1311432
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment and First Renewal to Fort Worth City Secretary Contract No.63870 Page 3 of 4
City Secretary Contract No. 63870-Al R1
EXHIBIT B
FEES AND REIMBURSABLES RE. SCOPE 01 of NTP. No. 2026-NIP-SWA-01
The Fee for Professional Services shall not exceed one hundred sixty-two thousand and fifty-five dollars,
without the city's prior written approval. Reimbursable Costs will not exceed $12,000 without the city's
prior written approval. Please see Attachment A for breakdown of fees and hours for SWA and
Subconsultants.
SCOPE
FEE
SWA
$118,125 (hourly -max)
SURVEY (RLG)
$7,500 (lump sum)
CIVIL (RLG)
$14,750 (lump sum)
STRUCTURAL (RLG)
$5,000 (lump sum)
GEOTECH (UES)
$4,800 (lump sum)
ELECTRICAL (OSBORN)
$11,880 (lump sum)
DESIGN TEAM FEES TOTAL
$162,055
FEES AND REIMBURSABLE RE. SCOPE 02 of NTP. No. 2026-NIP-SWA-01
The Fee for Professional Services shall not exceed Fifty thousand and sixty-three dollars, without the
city's prior written approval. Reimbursable Costs will not exceed $5,500, without the city's prior written
approval. Please see Attachment B for breakdown offees and hours for SWA and Subconsultants.
First Amendment and First Renewal to Fort Worth City Secretary Contract No.63870 Page 4 of 4
CSC No. 63870-A1 R1
rMPL
ArAm+
a
rM*L
s
8
3
3
x
_
3
5
x
g
g 1
x i
x m
2s
s
o
o
a
ti
x �
g
A
o
S
x
T
m
Y
Z W
tAN
N O
NN
A
NN
W
N
N
V
Nm
F+
W
N
V
O
D
First Amendment and First Renewal to Fort Worth City Secretary Contract No.63870 Page 5 of 4
CSC No. 63870-A1 R1
CSC: 63870
n
m
d
d
D
0
a
c
3
0
0
-
o
°
n
o
w'
o
a
o
m
a
3
°
0
o
a
�
=
A
rp
n
w
o
Ci
D
m
3
v
n
x
A
O
m
�
2
A
O
O
O
C
m
2
m
m
N
_
_
O
-
c
A
x
O
N
a
m
r
�
o
c
D
x
�
w
=,
a
0
m
•1�
N
N
N
to
�
1
T
V1
N
F+
m
O
O
.
ID
V
O+
W
CO
w
O
00
A
00
M+
A
o
First Amendment and First Renewal to Fort Worth City Secretary Contract No.63870 Page 6 of 4
L,UE
6/25/25, 11:27 AM M&C Review
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA FQRR�7_H_
Create New From This M&C
DATE: 6/24/2025 REFERENCE **M&C 25- LOG NAME: 19NIP-ENGINEERING &
NO.: 0587 DESIGN
CODE: G TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (CD 5, CD 9 and CD 11) Authorize Execution of a Professional Service Agreement with
Parkhill Smith & Cooper and SWA Group for Engineering and Design Services Related to
the Neighborhood Improvement Program in a Collective Amount Up to $825,000.00
RECOMMENDATION:
It is recommended that the City Council authorize execution of a Professional Service Agreement
with Parkhill Smith & Cooper and SWA Group for engineering and design services related to the
Neighborhood Improvement Program in a collective total amount up to $825,000.00.
DISCUSSION:
The City of Fort Worth has selected two multi -discipline consultants to support the Neighborhood
Improvement Program (NIP) in developing and implementing neighborhood -specific projects for the
Transportation and Public Works Department (TPWD) and the Park & Recreation Department
(PARD). The primary goal is to improve the capital delivery capacity for both departments.
The awarded firms will be responsible for delivering the following services:
1. Existing Conditions Review and Needs Assessment
2. Design and Engineering Services
3. Project Reporting and Documentation
4. Bidding Process Support
5. Construction Support
6. Community Engagement Support
The Request for Qualifications (RFQ) was advertised on January 23, 2025, and March 31, 2025, in
the Fort Worth Star Telegram. The following responses were received and later reviewed and scored
by staff members of the Neighborhood Services Department (NSD), TPW, and PARD. The table
reflects the final rankings based on the established evaluation criteria.
Ranking Proposers Score
Order
1 IParkhill Smith & Cooper F 271
2 SWA Group 266
2 10isson, Inc. 263
4 Bennett Partners Architecture Interiors i 258
Planning, Inc.
apps.cfwnet.org/council_packet/mc_review.asp?ID=33448&councildate=6/24/2025 1/3
6/25/25, 11:27 AM M&C Review
Evaluation Criteria Olsson, Parkhill Bennett Partners SWA
Inc. Architecture Group
Interiors
Planning, Inc.
Experience & 27 29 25 26
Methodology for
Analysis
Approach, Expertise 29 F-2-97-26 29
& Capacity
Experience: 27 25 25 27
Planning, Designing
& Implementation
Experience: Design 26 27 26 28
& Engineering
Team's Project 26 26 24 25
Management
Capacity,
Administration &
Reporting
Team's Relevant 26 27 26 27
Experience
Experience in Fort 24 25 26 26
Worth with
Community
Engagement
Projects
Principle, Project 26 27 26 26
Manager & Local
Staff Roles,
Dedication, Etc
Staff: Quantity, 26 28 26 27
Location,
Availability,
Conflicts &
Subcontractors
Thoughts on 26 28 28 25
History, Current
Times & Future of
Fort Worth
TOTALS 263 271 258 T 266
The collective total cost of these contracts will be an amount up to $825,000.00 for the lifetime of the
Agreements. The services will initially be used for the following three NIP areas: Fairhaven, Seminary,
and Worth Heights- with each neighborhood's project costs estimated up to $275,000.00. However,
services may be provided in any NIP area identified by Resolution or Mayor and Council
Communication. With Council approval the contracts are expected to start in July of 2025.
The agreements shall be effective upon execution and shall remain in effect for one year, with an
option to renew for up to an additional two years. An administrative change order or increase may be
made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and
does not require specific City Council approval as long as sufficient funds have been appropriated.
apps.cfwnet.org/council_packet/mc review.asp?ID=33448&councildate=6/24/2025 2/3
6/25/25, 11:27 AM
M&C Review
The City's Business Equity goal on this Design/Build project is 12.76\% on design phase, and 25\% on
construction phase. SWA Group, Inc. and Parkhill, Smith, & Cooper, Inc., have agreed/committed to
utilize 12.76\% business equity participation on the design phase, and 25\% business equity
participation on the construction phase. The final Business Equity goal on the construction percentage
can be adjusted once Guaranteed Maximum Price has been finalized. Any changes in subcontractors
will be reviewed by the Business Equity Division.
Funding is budgeted in the General Capital Projects Fund for the Neighborhood Service Department.
The Fairhaven, Seminary, and Worth Heights NIP areas are located in COUNCIL DISTRICTS 5, 9 and
11.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the General Capital Projects Fund for the SE24 Design & Eng Firm, WH24 Design &
Eng Firm and NIP2025-Design & Eng projects to support the approval of the above
recommendation and execution of the agreement. Prior to any expenditure being incurred, the
Neighborhood Services Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID I I I Year I (Chartfield 2)
Fund Department I Account Project Program Activity Budget Reference # Amount
ID ID I I I Year I (Chartfield 2)
Submitted for City Manager's Office by.
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Dana Burghdoff (5804)
Kacey Bess (8187)
Letitia Brown Moore (7756)
19NIP-ENGINEERING & DESIGN funds avail.docx (CFW Internal)
NIP - Compliance Memo .pdf (CFW Internal)
NIP -Form 1295 - Parkhill.pdf (CFW Internal)
[SIP BID TABULATION.docx (CFW Internal)
NIP FID TABLE.xlsx (CFW Internal)
NIP Map Fairhaven District 11.pdf (Public)
NIP Map Seminary - District 9.pdf (Public)
NIP Map Worth Heights - District 8.pdf (Public)
SWA Form 1295.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc review.asp?ID=33448&councildate=6/24/2025 3/3
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
12025-1311432
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
SWA group
Dallas, TX United States
Date Filed:
05/19/2025
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City Of Fort Worth
Date Acknowledged:
05/19/2025
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
25-0053
Landscape Architecture, Civil Engineering, Community Engagement, Architectural
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Party. ❑
6
UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.e02d6221
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: SWA Group
Subject of the Agreement: This is the first Amendment and Renewal to CFW Non -Exclusive Vendor Services
Agreement no. 63870.This is the first of two allowed, one year contract renewals. The subject of the original
agreement is that the Vendor (SWA Group) will provide engineering, landscape architecture, and design
services for the City's identified Neighborhood Improvement Program (NIP) areas on an as -needed basis.
M&C Approved by the Council? * Yes 0 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 0 No ❑
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see backpage for permanent contract listing.
Contract No. 63870 & Amendment No.1
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: August 11, 2026
If different from the approval date.
Expiration Date:
August 10, 2027
If applicable.
Is a 1295 Form required? * Yes 0 No ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable. 105980
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No ❑
Contracts need to be routed for CSO processing in the followingorder:
rder:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.