HomeMy WebLinkAbout060297-A1 - General - Contract - GTS Technology Solutions, Inc.Docusign Envelope ID: A513A1 29-DOF4-8EBO-83FE-EAA9A5B681 00
CSC No. 60297-Al
FIRST AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 60297
This First Amendment to Fort Worth City Secretary Contract No. 60297 ("First
Amendment") is made between the City of Fort Worth ("City" or "Buyer,") a Texas home rule
municipality, and GTS Technology Solutions, Inc. ("Seller,") a Texas corporation. City and
Seller are each individually referred to herein as a "party" and collectively referred to as the
"parties."
WHEREAS, City and Seller entered into a non-exclusive Cooperative Purchase
Agreement identified as City Secretary Contract No. 60297 beginning October 18, 2023 (the
"Agreement"); and
WHEREAS, it is the collective desire of the parties to amend the Agreement to increase
the shared annual spend authority to an annual amount not to exceed $1,600,000.00; and
WHEREAS, it is the collective desire of the parties to amend the Agreement to incorporate
Exhibit D-1, GTS Technology Solutions Statement of Work for Water Department Display
Installations.
NOW THEREFORE, known by all these present, the Parties, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
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1. The Agreement is hereby amended to administratively increase the annual amount
of the Agreement and incorporate an amended compensation clause to replace the second
paragraph of the Agreement, to be read as follows:
City shall pay Seller in accordance with the fee schedule in Exhibit C and in
accordance with the provisions of this Agreement. Total payment made under this
Agreement by the City to all vendors who are awarded a non-exclusive agreement shall
not exceed One Million Six Hundred Thousand Dollars ($1,600,000.00) annually. City
may award the Agreement to multiple vendors under various Cooperative Agreements.
Seller agrees that the City is not required to provide any guarantee of any amount of
compensation under this Agreement. Seller shall not provide any additional items or
services or bill for expenses incurred for City not specified by this Agreement unless City
requests and approves in writing the additional costs for such services. City shall not be
liable for any additional expenses of Seller not specified by this Agreement unless City
first approves such expenses in writing.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 60297 Page 1 of 4
Docusign Envelope ID: A513A1 29-DOF4-8EBO-83FE-EAA9A5B681 00
2. The Agreement is hereby amended to incorporate Exhibit D-1, GTS Technology
Solutions Statement of Work, attached hereto this First Amendment, for the purchase of Water
Department Display Installations.
II. MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
First Amendment to Fort Worth City Secretary Contract No. 60297 Page 2 of 4
Docusign Envelope ID: A513A1 29-DOF4-8EBO-83FE-EAA9A5B681 00
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
GTS Technology Solutions, Inc.
DocuSigned by:
Ste&,
By:
Dianna Giordano (Jun 9, 2026 18:40:13 CDT)
By:
Name:
Name: Dianna Giordano
Title:
Assistant City Manager
Title:
VP of Services
Date:
06/09/2026
Date:
6/5/2026
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
y
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
By: Candace Pagliara (Jun 8, 2026 07:49:59 CDT)
Name: Candace Pagliara
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: 23-0787
Approval Date: 09/26/2023
Form 1295: 2023-1062931
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: 9teP..'g
Name: Jeff Park
Title: Sr. IT Solutions Manager
City Secretary:
By:
Name:
Title:
Jannette Goodall
City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 60297 Page 3 of 4
Docusign Envelope ID: A513A1 29-DOF4-8EBO-83FE-EAA9A5B681 00
EXHIBIT D-1
GTS Technology Solutions Statement of Work
(Attached)
First Amendment to Fort Worth City Secretary Contract No. 60297 Page 4 of 4
Docusign Envelope ID: A513A1 29-DOF4-8EBO-83FE-EAA9A5B681 00
TECHNOLOGY SOLUTIONS
AN EMPLOYEE -OWNED COMPANY
Water Department Display Installations
Statement of Work
By and Between
GTS Technology Solutions
9211 Waterford Centre Blvd. Ste. 275
Austin, TX 78758
And
City of Fort Worth
Submission Date: 04/21/2026
Docusign Envelope ID: A513A129-D0F4-8EB0-83FE-EAA9A5668100
Executivesummary......................................................................................................................................... 4
Purpose.......................................................................................................................................................
4
Scope..........................................................................................................................................................
4
InScope......................................................................................................................................................
4
Off-Site....................................................................................................................................................
4
On-Site....................................................................................................................................................
5
Outof scope................................................................................................................................................
5
Rolesand responsibilities................................................................................................................................
6
Contractor will perform the following..........................................................................................................
6
Customer will perform the following............................................................................................................
6
Deliverables.................................................................................................................................................
6
Assumptions................................................................................................................................................
7
Reportsand meetings..................................................................................................................................
7
Project Engagement Expectation.................................................................................................................
8
Periodof performance.................................................................................................................................
8
Pricing.............................................................................................................................................................
8
Billing..........................................................................................................................................................
8
MilestoneBilling Schedule...........................................................................................................................
9
Paymentaddress.........................................................................................................................................
9
Projectacceptance........................................................................................................................................
10
Changemanagement.................................................................................................................................
10
Acceptance................................................................................................................................................
10
Project completion criteria........................................................................................................................
11
Paymentterms..........................................................................................................................................
11
Warranty.......................................................................................................................................................
11
WarrantyCoverage....................................................................................................................................
11
Installation Items Not Covered Under Warranty.........................................................................................
11
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Warranty Requests and Scheduling............................................................................................................ 12
Termsand Conditions.................................................................................................................................... 13
Authorization and Acceptance....................................................................................................................... 13
Appendix a — change request form................................................................................................................ 14
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PURPOSE
GTS has been requested to provide services to install displays in (4) offices for the Water Department
at the Holly Water Plant for the City of Fort Worth.
SCOPE
This section articulates the activities and services that will be considered in scope for the Contractor
team during this project.
IN SCOPE
The following items are in scope during this Contract:
1912=111111144
WAREHOUSING AND REDELIVERY OF NEW EQUIPMENT
Service Scope
• Provide warehouse local facility for receiving and storing systems in same State as Customer.
• Pricing will be based on a 30-day billing cycle on a per system basis.
• Each of the four (4) offices will receive the following equipment:
■ One (1) SS -inch Samsung HU6000F Non -Smart Hospitality Display (or approved
equivalent)
■ One (1) Medium Thinstall Single Swing Arm Wall Mount with 18-inch extension
(SKU: TS218SU or equivalent)
■ One (1) Mersive Essentials Gen 4 Pod with annual software subscription
■ One (1) passive HDMI wall plate (SKU: CG39710 or equivalent)
■ One (1) single -gang wall box (white)
■ One (1) 35-foot active optical HDMI cable
■ One (1) six -outlet power strip with surge protection
■ One (1) surface -mounted cable management raceway for power and signal cabling
• Confirm delivery locations, contacts, and schedule with customer Project Coordinator.
• Sign out of equipment to be delivered.
• Deliver equipment to correct location — deliver inside to storage location, or desk side as
applicable.
• A truck with a lift gate will be required.
• Secure acceptance documentation.
• Accept/cover risk of loss for systems while in Service Provider's possession.
• Equipment will be delivered to the central area at each building for installation.
• Installation services will be performed in conjunction with delivery services.
Service Specific Assumptions
• Additional charges apply per unit for any portion of 30 days and for each 30 days.
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• Logistics reporting will be on a piece count basis.
• Boxes will be clearly labeled with appropriate customer delivery address.
• Order consolidation is part of this service.
ON -SITE
GTS will perform a Pilot Installation for each deployment type prior to the start of the Project.
DISPLAY INSTALLATION
• Perform wall mounting of each display at a standardized height of 65 inches above finished
floor (AFF).
• Install mounts appropriate to wall construction type:
■ Brick walls for Assistant Director, Superintendent, and Administrative Services
offices
■ Drywall wall for Engineering Manager office
• Securely mount displays using manufacturer -recommended hardware and methods.
• Install swing -arm mounts allowing tilt and swivel functionality for multi -angle viewing.
• Install surface -mounted cable raceway to conceal and manage power and signal cabling.
CONNECTIVITY AND CONFIGURATION
• Install HDMI cabling and wall plates between display and connection points.
• Connect displays to Mersive wireless presentation devices.
• Configure Mersive devices to support wireless casting from authorized user devices.
• Verify proper display operation, input switching, and content sharing functionality.
TESTING AND VERIFICATION
• Power on and test each display and associated equipment.
• Confirm secure mounting, articulation movement, and image clarity.
• Validate wireless casting functionality and HDMI input performance.
• Address basic configuration issues identified during commissioning.
INSTALLATION LOCATIONS
• Assistant Director — Roy Teal (Brick Wall)
• Engineering Manager —Timothy Grgec (Drywall Wall)
• Water Systems Superintendent — Cesar Zavala (Brick Wall)
• Administrative Services Coordinator— Pamela Jordan (Brick Wall)
OUT OF SCOPE
The following items are out of scope during this Contract:
• Electrical outlet installation or relocation.
• Network configuration beyond basic device connectivity.
• Ongoing device management or help desk support after installation.
• Furniture relocation or wall surface repair beyond standard mounting penetrations.
• services not included in the In Scope section of this document.
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CONTRACTOR WILL PERFORM THE FOLLOWING
• Contractor will be responsible for accomplishing assigned activities within project scope
and schedule for the negotiated price.
• Contractor will lead/develop requirements gathering sessions specific to document
management and workflow as needed with active participation from relevant staff.
• Contractor will manage risks to ensure project quality and schedule adherence.
• Contractor will provide a weekly status report to the CUSTOMER project manager.
• Contractor will appoint a point of contact to communicate with CUSTOMER.
• Contractor point of contact will escalate issues and needed changes to CUSTOMER project
manager as appropriate.
• Contractor will review and acknowledge in writing CUSTOMER Computer usage,
confidentiality and non -disclosure policies.
• Contractor will invoice CUSTOMER upon completion and CUSTOMER acceptance of each
deliverable.
CUSTOMER WILL PERFORM THE FOLLOWING
• CUSTOMER will appoint a project manager (PM) as the primary contact for the
Contractor.
• CUSTOMER will be responsible for final acceptance of deliverables.
• CUSTOMER will identify and assemble necessary CUSTOMER resources.
• The PM will assist the Contractor with business related activities and decisions, as
necessary.
• The PM will baseline all deliverables provided by the Contractor.
• The PM will assist the Contractor with the coordination of technical resources.
• The PM will review and make comments on Contractor's progress and ensure that the
deadlines, work items, reporting, and invoicing are being met and accomplished as
described in the SOW.
• The PM will assist with budget and procurement issues, as needed.
DELIVERABLES
• The following deliverables will be developed during the term of the Contract.
No.
Deliverable
Description
Completion Criteria
Deployment
Signoff sheet by onsite
Onsite contact signs document
Signoff
contact confirming delivery
and installation of units has
been completed
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No.
Deliverable
Description
Completion Criteria
2
QC
Signoff sheet by onsite
Onsite contact signs document
Checklist
contact confirming
Signoff
installation, training, and QC
of units has been completed
ASSUMPTIONS
• All installation areas are accessible during scheduled work hours.
• Existing power outlets are available near each installation location.
• Network connectivity for Mersive devices will be provided by the City.
• Any asbestos abatement, structural remediation, or electrical relocation is excluded
from this scope.
• Work will be performed during normal business hours unless otherwise authorized.
• Customer is responsible for all software licenses.
• The Customer Project Manager shall obtain and provide project requirements,
information, data, decisions, and approvals according to the project plan unless both
parties agree to a different response time and provided the information is available
from the customer.
• The Customer shall provide GTS Project personnel with reasonable and safe access to
the project site and adequate office and staging space, as required.
• Scope of this project is based on information gathered to -date and is subject to re-
scoping in the event additional tasks or technical issues arise. Any time spent beyond
the projected project hours will be billed to the customer at the project staff standard
Time and Material (T&M) hourly rate. Hourly work will not be performed without
written approval from the customer.
• Warehousing of customer's hardware is for a period not to exceed 30 days.
• Additional charges apply per unit for any portion over 30 days and for each 30 days.
• GTS project team assumes no responsibility for any application configurations
malfunctions.
• An elevator shall be available to transport equipment between floors.
• Services will be completed for a minimum of 4 displays.
If final deployment falls below 95% of expected devices GTS will require a Change
Order and pricing may be subject to change.
• GTS will be able to be onsite to perform services for a minimum of 5 hours.
• Service Hours:
• Business Hours — Monday through Friday 8:OOam to 5:00 pm local time
(excluding State of Texas and nationally -observed holidays).
• Outside Business Hours — (Monday — Friday) — (may incur an additional charge).
• Weekends — (may incur an additional charge).
• Holidays — (may incur an additional charge).
REPORTS AND MEETINGS
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The Contractor assigned Project Manager will work with CUSTOMER's assigned personnel to create
the deliverables for this project.
• Contractor will document milestone completion status, issues, risks, and open action
items in weekly status reports to CUSTOMER.
• Weekly status reports and associated information will be considered accepted
by CUSTOMER if not objected to in writing within 3 business days.
• Contractor will conduct weekly project meetings with CUSTOMER.
• Additional meetings may be requested by CUSTOMER or Contractor
• Contractor will conduct any meetings required to determine the best solution forward
for an issue or risk.
PROJECT ENGAGEMENT EXPECTATION
• +1 day of receiving PO, sales order and project will be created
• +2 days of receiving PO, GTS will assign a PM
• +3 days of receiving PO, Customer will receive an intro email from the GTS PM
requesting to schedule an external Kickoff Meeting. The request will include
dates/time options for the meeting.
PERIOD OF PERFORMANCE
The term of this contract begins upon full execution of this document and continues until project
completion. Contractor estimates it will take approximately 2 days to complete this project.
BILLING
The price for the Services to be performed by the Contractor, applicable cancellation and
rescheduling fees for the Services are listed below. Hardware invoicing will be upon receipt at GTS
facility, and upon Milestone Completion.
No.
Services
Qty
Price (ea.)
Extended
Price
1
Tier 2 — Office Display Installation
4
$1,010.84
$4,043.36
Notes:
1. Travel: Based on the discussion during the scoping of this project, travel outside of the Fort Worth
area will not be required for project completion. Travel expenses are not included in the pricing
for this project.
2. Delay of project: If the Contractor deliverables are delayed by prerequisites owned or assigned to
CUSTOMER personnel a delay of project fee of $400.00 per day will be assessed.
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3. Rescheduling: A rescheduling fee of $400.00 will be applied if customer requests a schedule
change under 4 days prior to original deployment date.
4. Managed Services: Milestones are considered completed at the end of the current month of
service and are billed monthly.
MILESTONE BILLING SCHEDULE
GTS will bill upon completion of each Milestone listed.
Completion
#
Deliverable
Description
Criteria
Payment
1
Project Kickoff
Project Kickoff Call with GTS
Customer
25% of Service
Assigned Project Manager
completes
Price
Kickoff Call with
GTS project
Manager
2
Project Implementation
Equipment has arrived and
Customer Signoff
50% of
Services have started for the
Remaining
1st day of the project
Balance
3
Project Completion
Full completion of project
Customer Signoff
Remaining
Balance
PAYMENT ADDRESS
GTS Technology Solutions
D E PT. 6877
P.O. Box 4264
Houston, TX 77210-4264
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CHANGE MANAGEMENT
When the Contractor or CUSTOMER determines that a change is necessary to refine a process,
procedure, or specific responsibility identified in this SOW, the party proposing the change will
document the request using the change request form provided in Appendix A. The request will be
presented in a change management meeting where both parties will mutually agree to accept or
reject the change request. This change management meeting will be within 5 business days of the
request. A conference call between both parties that addresses the change request will be
considered a change management meeting as long as both parties are present.
The receiving party will review the proposed Change Request and determine whether the change is
acceptable or requires modifications. Both parties will review the proposed Change Request and
will (i) approve it, (ii) agree to further investigation, or (iii) reject it ("Change Management Process").
When the parties agree to the change, they will sign the Change Request, which upon signing by
both parties will constitute authorization to implement the change.
ACCEPTANCE
CUSTOMER shall either accept or reject the Contractor's Services or Work Product within a
reasonable number of days from performance. For this Project SOW, Services or Work Product shall
be accepted or rejected within 25 days from performance. Services or Work Product will be deemed
acceptable to CUSTOMER if it conforms in all material respects with Services described in this SOW.
• The Contractor will have full responsibility for the deliverables and the tasks listed in
this SOW.
• All work products will be submitted to the CUSTOMER PM for acceptance and
approval. The CUSTOMER PM may request that a deliverable outline be submitted for
approval prior to work commencing on the deliverable. All correspondence and
documentation will be delivered in both paper and electronic format unless otherwise
agreed to by the Contractor and the CUSTOMER PM.
• CUSTOMER will complete a review of each submitted deliverable within five workdays
from the date of receipt. CUSTOMER feedback which indicates revisions to a
deliverable are required will be addressed and re -submitted by the Contractor within
ten work days unless approval (in writing) for a different length of time is obtained
from the CUSTOMER PM or designate.
• CUSTOMER will either accept or reject the Contractor's Services or Work Product
within a reasonable number of days from performance. For this Project SOW, Services
or Work Product will be accepted or rejected within 5 days from performance
completion date. Failure to provide acceptance or rejection within 5 days will be
considered acceptance of the deliverable.
• If CUSTOMER gives notice of rejection, then the Contractor will have an additional ten
(10) days, within which to cure any deficiencies identified in writing by CUSTOMER.
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PROJECT COMPLETION CRITERIA
The project will be considered complete when all deliverables described in the SOW have been
accepted and approved by the CUSTOMER PM.
PAYMENT TERMS
CUSTOMER agrees to be invoiced based on completion and acceptance of each deliverable.
CUSTOMER upon receipt of the invoice(s) agrees to a net payment term of (30) days.
GTS warrants that it will perform Services hereunder in good faith and with a level of professional
competence usual in the industry. GTS will provide Defect Maintenance (as defined below) for the
Deliverables and the Developed Work for ninety (90) days from the time of final acceptance of the
Deliverables at no additional cost to Customer. Thereafter, GTS will provide support and/or maintenance
for the Deliverables and the Developed Work for an additional fee and subject to the terms and conditions
of a Maintenance and Support Agreement. Notwithstanding the foregoing, any support and/or
maintenance (whether during the initial 90-day period or thereafter) that is necessitated by any change,
modification, editing or repairs made to the Deliverables or the Developed Work by Customer or any third
party, shall be at an additional cost to Customer. For purposes of this SOW, "Defect Maintenance" shall
mean maintenance of the Deliverables and the Developed Work to enable it to work properly in the original
environment for which it was designed.
Any Products delivered to Customer by GTS under this SOW are delivered without warranty of any kind
from GTS. GTS does not make and expressly disclaims any and all warranties and representations of any
kind or nature with respect to any Products. This disclaimer includes any warranties of non -infringement
or otherwise. Customer's only warranties for Products are the applicable manufacturer's warranties, if any.
WARRANTY COVERAGE
• GTS Labor Warranty will be 90 days after final acceptance of installed solution.
• Warranty encompasses the installation of AV hardware or systems installed by GTS under this
Statement of Work.
• GTS guarantees the installation of the AV solution under this SOW that is deemed to have defect or
flaw not resulting from alteration from the original installation.
• Any service calls deemed to be out of warranty will be charged a per site visit of $300 in addition to
$40/hour T&M charge.
INSTALLATION ITEMS NOT COVERED UNDER WARRANTY
• Alteration of the Original Installation by Customer or Third Parties. Any alteration of the existing
installation, causing a failure or malfunction, by the customer or by third parties will not be covered
by the warranty. This includes, but is not limited to:
o "Force Majeure" incidents.
o Alteration or modification of final, customer approved solution.
o Installation or maintenance of any additional equipment not in the original installation
"Scope of Work" (SOW). Requests for the installation or maintenance of any additional
equipment will be treated as outside of the original SOW and quoted separately.
• GTS is not responsible for warranty or support of existing Owner Furnished Equipment (OFE).
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GTS cannot guarantee manufacturer consumable parts. Examples of these would include but are not
limited to screws, projector bulbs, filters, and certain batteries.
Any hardware failures outside of the 90-Day Labor Warranty period will be handled between the
Customer and Manufacturer according to manufacturer Returns Material Authorization (RMA)
policy.
GTS does offer managed service solutions for service and support for outside of warranty periods.
Please contact your Account Executive for more information.
WARRANTY REQUESTS AND SCHEDULING
• All routine warranty trouble tickets will be addressed during the hours of 8 AM to 5 PM CST, Monday
through Friday.
• Requests can be made via e-mail or telephone.
• All warranty requests will receive a confirmation e-mail.
• GTS offers a 72-hour response time to confirm and schedule an onsite visit.
• A written maintenance report will be provided via e-mail within 24 hours of the maintenance
performed; It will describe the issue and its resolution.
• Any issues not resolved in a site visit will be documented, the ticket will remain open and follow on
scheduling made. This generally will only occur if parts must be ordered.
• Service calls after 90 days will be outsourced to a GTS approved subcontractor.
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The Terms and Conditions of this SOW will be in accordance with those of Tips 230105.
AUTHORIZATION AND ACCEPTANCE
By signing below, both GTS and the Customer agree to the Terms and Conditions of this SOW.
GTS Technology Solutions
DocuSigned by:
Signature:
Name: Tracie Simental
Title: VP of Services
Date: 6/5/2026
City of Fort Worth
A(NYWM4-
Signature: Dianna Giordano (Jun 9, 2026 18:40:13 CDT)
Name: Dianna Giordano
Title: Assistant City Manager
Date: 06/09/2026
Upon execution, please submit signed document to Tracie.Simental@gts-ts.com
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Change# 001 1 GTS CUSTOMER Priority (select one) Low, Medium, High
Client Name Date
Change Manager Related Issue #
CONTACT INFORMATION
Prepared by
Phone Email
Change Owner
Phone Email
Client/Contractor
Contact
Phone Email
DESCRIPTION OF EXISTING STATE G
Details:
REQUESTED
CHANGE b
IMPACT
Cost
Schedule
Quality or
Quantity
Related SOW Section
Details:
I M PACT ,G
Details:
Total Cost of this
Change
Paid By
(keep all that
apply)
CUSTOMER
GTS
GTS
CUSTOMER
Signature
Signature
Name
Name
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CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORT WoRTII
'14-�
REFERENCE **M&C 23- 04AUDIO VISUAL
DATE: 9/26/2023 NO.: 0787 LOG NAME: COOPERATIVE PURCHASE
AGREEMENTS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Non -Exclusive Cooperative Purchase Agreements with Designs That
Compute, Inc. d/b/a Visionality, Digital Resources, Inc., ePlus Technology, Inc., Graybar
Electric Company, Inc., and GTS Technology Solutions, Inc. for New and Replacement
Audio/Visual Hardware, Software, Technology, and Maintenance and Support Services for
a Collective Annual Amount Up to $1,500,000.00, with Four One -Year Renewal Options for
the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive cooperative purchase agreements
with Designs That Compute, Inc. d/b/a Visionality, Digital Resources, Inc., ePlus Technology, Inc.,
Graybar Electric Company, Inc., and GTS Technology Solutions, Inc. for new and replacement
hardware, software, technology, and maintenance and support services for the installation of
audio/visual equipment in City facilities for a collective annual amount up to $1,500,000.00, with four
(4) one-year renewal options for the Information Technology Solutions Department.
DISCUSSION:
On June 22, 2021, City Council approved Mayor and Council Communication (M&C) 21-0459,
authorizing non-exclusive purchase agreements with four vendors to provide audio/visual (AV)
equipment and services. Authorization under those purchase agreements expires November 30,
2023.
Therefore, the Information Technology Solutions Department ("ITS") is requesting authorization for
additional non-exclusive cooperative purchase agreements with the vendors listed below. ITS will use
these non-exclusive purchase agreements using cooperative contracts to purchase new and
replacement hardware, technology, and maintenance and support services from five vendors:
Designs That Compute, Inc. d/b/a Visionality (Visionality), Digital Resources, Inc. (DRI), ePlus
Technology, Inc. (ePlus), Graybar Electric Company, Inc. (Graybar), and GTS Technology Solutions,
Inc. (GTS). These agreements will be used for AV equipment including projectors, screens, displays,
digital signage equipment, sound and amplification equipment, and audio/visual controller equipment
for installation in all City -owned or leased facilities.
Installations under these agreements are needed for locations throughout the City such as office
spaces, conference rooms, auditoriums, court rooms, or other unique spaces. These installations
typically require the vendor to perform a walk-through facility review and advise on the needed
equipment, configuration, and installation services. ITS will monitor vendor utilization so that each will
have the opportunity to earn 10\% of the total business. No specific contract amount is guaranteed.
These agreements and spending authority will be made available for any City AV need. The
cooperative contracts to be used are listed below.
TIPS — The Interlocal Purchasing System
Omnia — Omnia Partners, Public Sector
DIR —Texas Department of Information Resources
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Vendor Name
Cooperative Contract
Cooperative Expiration
Date
Visionality
TIPS 230105
May 31, 2028
DRI
TIPS 230105
May 31, 2028
ePlus
TIPS 230105
May 31, 2028
Graybar
Omnia EV2370
January 31, 2029
GTS
TIPS 230105
May 31, 2028
GTS
DIR-CPO-5057
June 23, 2027
GTS
DIR-CPO-5097
November21, 2027
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: The City will initially use the DIR, TIPS, or Omnia contracts to make
purchases authorized by this M&C. In the event a DIR, TIPS, or Omnia cooperative contract is not
renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a
valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff
would stop making purchases when the last appropriation expires, regardless of whether the then -
current purchase agreement has expired.
In the event a DIR, TIPS, or Omnia cooperative agreement is not extended, but DIR, TIPS, or Omnia
executes new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City
to purchase the equipment and services under the new DIR, TIPS, or Omnia contract(s). If this
occurs, in no event with the City continue to purchase goods and services under the new
agreement(s) for more than three (3) years without seeking Council approval.
Funding is budgeted in the FY21 AV/DS, FY22 AV/DS, FY23 LIB AV Upgrades, and FY23 ITS Audio
Visual projects, within the ITS Capital Fund. Funding will be budgeted in General Fund and the ITS
Capital Fund for Fiscal Year 2024.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, the initial term of the agreements will become
effective once executed by the Assistant City Manager and will expire May 31, 2024, with options to
renew.
RENEWAL OPTIONS: The agreements may be renewed for up to four (4) one-year renewal terms, in
accordance with the underlying cooperative agreement, at the City's option. This action does not
require specific City Council approval provided that the City Council has appropriated sufficient funds
to satisfy the City's obligations during the renewal period.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for the FY21 AV/DS, FY22 AV/DS, FY23 LIB AV Upgrades, and
FY23 ITS Audio Visual projects, and upon adoption of the Fiscal Year 2024 Budget by the City
Council, funds will be available in the Fiscal Year 2024 operating budget, as appropriated, in the
General Fund, and in the ITS Capital Fund for the Technology Infrastructure -IT programmable project,
Docusign Envelope ID: A513A1 29-DOF4-8EBO-83FE-EAA9A5B681 00
to support the approval of the above recommendation and execution of the agreements. Prior to an
expenditure being incurred, the Information Technology Solutions Department has the responsibility to
validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget
ID I ID Year
FROM
Reference # Amount
(Chartfield 2)
Fund
Department
Account
Project
Program
Activity
Budget
Reference #
Amount
ID
ID
Year
Chartfield 2
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Valerie Washington (6192)
Kevin Gunn (2015)
Sallie Trotter (8442)
ATTACHMENTS
04 Audio Visual Coop Purchases Agreements.docx (CFW Internal)
FID Table Audio Visual multi-coop.XLSX (CFW Internal)
Form 1295 2023-1062201 8-21-2023.pdf (CFW Internal)
Form 1295 2023-1062269 8-21-2023.pdf (CFW Internal)
Form 1295 2023-1062282 8-21-2023.pdf (CFW Internal)
Form 1295 2023-1062931 8-22-2023.pdf (CFW Internal)
Form 1295 2023-1063884.pdf (CFW Internal)
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: GTS Technology Solutions, Inc.
Subject of the Agreement:
First amendment to CSC 60297 with GTS Technology Solutions, Inc, a
non-exclusive contract for support of city-wide AN needs
M&C Approved by the Council? * Yes 8 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 8 No ❑ CSC 60297-A1
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 8
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date:
If different from the approval date.
Expiration Date:
May 31, 2027
If applicable.
Is a 1295 Form required? * Yes 8 No ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 8 No ❑
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.