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Home My WebLink About063398-R1 - General - Contract - Hydromax USA LLCCSC No. 63398-Rl CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION May 21. 2026 Hydromax USA LLC Address: 3700 River Walk Drive. Suite 145 Flower Mound. Texas 75028 Re: Contract Renewal Notice -1st Renewal Contract No. CSC No. 63398 Renewal Term: Rine 6.2026 to .lone 5. 2027 Renewal Amount: $200.000.00 The above referenced Contract with the City of Fort Worth expires on .lone 6.2026 (the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its I st term in an amount up to $ 200.000.00 which w ill be efTective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a cope of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at to ensure that your company inlormation is correct and up-to-date. Ifyou have any questions concerning this Contract Renewal Notice. please contact me at the telephone number listed below'. Sincerelv. ,Regrea Regina Jones Contract Compliance Specialist 817-392-2698 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pagel of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: 06/10/2026 Name: Jesica McEachern Title: Assistant City Manager APPROVAL RECOMMENDED: Christopher Rarder By: Christopher Harder (Jun 1, 2026 06:58:11 CDT) Name: Chris Harder Title: Water Director CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Rej!iKj Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: ATTEST: � �.�� M� 'I(�' 1�,• II/�\/\J1I �. 4`°w By: ~� 8z Name: Jannette Goodall Name: Name: Amarna Muhammad pp0oos�� Title: City Secretary Title: Assistant City Attorney Hydro itle�Ft�eje �a lec ��O Date: CONTRACT AUTHORIZATION: M&C: 25-0415 Date Approved:5-13-2025 Form 1295 Certification No: 2025-1293587 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pace 2 ot'2 5/19/25, 10:06 AM M&C Review ACITY COUNCIL AGEND Create New From This M&C DATE: 5/13/2025 REFERENCE NO.: **M&C 25-0415 LOG NAME: CODE: P TYPE: CONSENT PUBLIC HEARING: Official site of the City of For' " iexas FORT NVORTI1 13PCOOP 240501 MRO AO WATER NO SUBJECT: (ALL) Authorize the Execution of a Purchase Agreement with Hydromax USA LLC Using an Identified Interlocal Purchasing System Cooperative Contract to Provide Maintenance and Repair of Facilities, Grounds Supplies and Equipment, and Tool Rentals; and For the Purchase and Servicing of the City's Large Diameter Valves for an Annual Amount Up to $150,000.00 and Authorize Two, One -Year Renewal Options for the Same Amount for the Water Department RECOMMENDATION: It is recommended that the City Council authorize the execution of a purchase agreement with Hydromax USA LLC using an identified interlocal purchasing system cooperative contract to provide maintenance and repair of facilities, grounds supplies and equipment, and tool rentals; and for the purchase and servicing of the City's large diameter valves for an annual amount up to $150,000.00 and authorize two, one-year renewal options for the same amount for the Water Department. DISCUSSION: The Water Department approached the Purchasing Division to enter into an agreement with Hydromax USA LLC for the purchase of valve equipment products under The Interlocal Purchasing System (TIPS) Cooperative Contract No. 240501. The Water Department will utilize the agreement to procure a contractor who will report to the Water Department on the functionality, condition, and operational efficiency of the City's large diameter valves. State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. The maximum annual amount allowed under the agreement will be $150,000.00 per year. However, the actual amount used will be based on the needs of the department and available budget. Funding is budgeted in the Other Contractual Services account within the Water & Sewer Fund for the Water Department. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. RENEWAL OPTIONS — The initial term of this Agreement will end on June 6, 2026. The Agreement may be renewed for two additional one-year periods through June 6, 2028. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. An MWBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to support the approval of the above apps.cfwnet.org/council_packet/mc_review.asp?ID=33278&counciIdate=5/13/2025 1/2 5/19/25, 10:06 AM M&C Review recommendation and award of the contract. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Reginald Zeno (8517) William Johnson (5806) Reginald Zeno (8517) Christopher Harder (5020) Anthony Rousseau (8338) Aiyanna Owens (8317) ATTACHMENTS 13PCOOP 240501 MRO AO WATER funds avail.docx (CFW Internal) FID table for Valve Exercising Program.xlsx (CFW Internal) HUSA Form 1295 - Fort Worth.pdf (CFW Internal) SAMs.pdf (CFW Internal) SOS.pdf (CFW Internal) apps.cfwnet.org/counciI_packet/mc_review.asp?ID=33278&councildate=5/13/2025 2/2 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Hydromax USA Subject of the Agreement: Vendor will provide large diameter valves M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No 0 CSC 63398 off so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No ❑✓ If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 6-6-2026 If different from the approval date. Expiration Date: 6-5-2027 If applicable. Is a 1295 Form required? * Yes ❑ No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ✓❑ No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.