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HomeMy WebLinkAbout063109-T1 - General - Contract - Lawn Patrol Service, Inc.CSC No. 63109-T1 CITY OF FORT WORTH CONTRACT TERMINTION NOTICE May 8, 2026 Lawn Patrol Service. Inc. Attn: Anthony Conley 9312 Park View Drive Fort Worth, TX 76134 Re: Contract Termination Notice Contract No. CSC No. 63109 (the "Contract") Pursuant to the Contract, Vendor has the right to terminate the agreement for any reason. This letter is to formally memorialize that Lawn Patrol Service, Inc. is exercising its right to terminate the Contract for its convenience, immediately upon the end of the termination notice period stated in the Contract. For our records, Please return this signed acknowledgement letter acknowledging receipt of the Contract Termination Notice. If you have any questions concerning this Contract Termination Notice, please contact me at the telephone number listed below. Sincerely, Ty Kitchens Code Compliance Superintendent 817-392-6255 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Termination Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH NamepDaftarfl (402 9:27:22 c Title: Assistant City Manager APPROVAL RECOMMENDED: By: Shannon Elder Name: -:9WRP9bPCffdWy 19, 2026 13:32:10 CDT) Title: Code Compliance Deputy Director ATTEST: a �e °vvo s=0o �'�� OaQna�osa By: Name: JWmette Goodall Title: City Secretary Lawn Patrol Service, Inc. By: Name: Anthony Conley Title: President CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: �yl - Name: Tv Kit hens Title: Code Compliance Superintendent APPROVED AS TO FORM AND LEGALITY: By: Name: Am na KIWummad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0154 Date Approved: 2/25/2025 Form 1295 Certification No.: 2025-1253530 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Termination Page 2 of 2 City of Fort Worth, Mayor and Texas Council Communication DATE: 02/25/25 M&C FILE NUMBER: M&C 25-0154 LOG NAME: 13PRFP 24-0292 PRIVATE LOT MOWING EC CC SUBJECT (ALL) Authorize Execution of Non -Exclusive Agreements with Multiple Vendors, for Private Lot Mowing Services in an Annual Amount Up to $400,000.00 for the Initial Term and Authorize Four One -Year Renewal Options for the Same Annual Amount for the Code Compliance Department RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive agreements with multiple vendors for private lot mowing services in an annual amount up to $400,000.00 for the initial term and authorize four one-year renewal options for the same annual amount for the Code Compliance Department. DISCUSSION: The purpose of this Mayor & Council Communication (M&C) is to authorize the execution of annual agreements with additional vendors for private property mowing services as part of the Nuisance Abatement Division's services. These services include mowing and disposal of nuisance vegetation on privately owned properties that are determined to be in hazardous condition. Code Compliance bills the property owner for these services and will exercise liens for non-payment if necessary. These services will be utilized throughout the City. To procure these services, the Purchasing staff issued Request for Proposals (RFP) No. 24-0292. The RFP consisted of detailed specifications describing the responsibilities and requirements to provide these services. The RFP was advertised in the Fort Worth Star -Telegram on September 25, 2024, October 2, 2024, October 9, 2024, October 16, 2024, October 23, 2024, and October 30, 2024. The City received eight (8) responses. Two proposals were deemed non -responsive by the Diversity and Inclusion Department (DVIN) for the reasons cited below: Abescape Group - Abescape Group is not Minority/Woman Owned Business Enterprise (MWBE) certified and no Utilization Form or any other MWBE forms were submitted. Climbing Globally Solutions, LLC is MWBE certified and although they are outside of the 6-county marketplace they have been approved for Significant Business Presence to count toward the MWBE goal, however, no Utilization Form or other MWBE documents were submitted. An evaluation panel, consisting of members of the Code Compliance, DVIN, and the Environmental Services Departments reviewed and scored the submittals using the Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below: Proposer Evaluation Factors Total Rank Carl's Impressive Lawncare, LLC 24 12 1 2F 4o7F 887F 1 Lawn Patrol Service, Inc Presbyterian Night Shelter of County, Inc. 24 .[1211.25 12 22.75 F16.48 15.99 65.23F2 61.74 ❑3Tarrant BEA-SON Tractor Mowing Emerald Green Property Management 15 15 6.75 [ 6 ]76 6.75 ]F*7 F7 28.50 27 Leon's Landscaping Service 13.5 HEEE * BEA-SON Tractor Mowing, Emerald Green Property Management, and Leon's Landscaping did not achieve the minimum 50% of the technical points available (30 points) to move forward and therefore did not receive cost points, or a ranking. Best Value Criteria: a.) Proposer's Qualifications and Experience b.) Proposer's Availability of Resources (Equipment and Personnel) c.) Proposer's Ability to Meet the Needs of the City d.) Cost of Services After evaluation, the panel concluded that Carl's Impressive Lawncare, LLC, Lawn Patrol Service, Inc., and Presbyterian Night Shelter of Tarrant County, Inc. present the best value for the City. Therefore, the panel recommends that the City Council authorize agreements with Carl's Impressive Lawncare, LLC, Lawn Patrol Service, Inc., and Presbyterian Night Shelter of Tarrant County, Inc. Staff certifies that the recommended vendor's bids met specifications. No guarantee was made for a specific amount of services or goods that would be purchased. FUNDING: The maximum amount allowed under this agreement will be up to $400,000.00; however, the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the General Operating & Maintenance category in the General Fund for the Code Compliance Department. DVIN-BE: The Business Equity Division placed a 5.2% business equity goal on this contract. Carl's Impressive Lawn Care, LLC, submitted a Prime Waiver Form, which is in accordance with the City's Business Equity Ordinance. Prime Company, LLC will be self -performing the entire scope of the contract. Lawn Patrol Services, Inc. submitted a Prime Waiver Form, however, will be exceeding the goal as a Business Equity Prime, and self -performing the entire scope of the contract, which is in accordance with the City's Business Equity Ordinance. Presbyterian Night Shelter of Tarrant County, Inc. submitted a Prime Waiver Form, which is in accordance with the City's Business Equity Ordinance. Prime Company, Inc. will be self -performing the entire scope of the contract. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for up to four (4) additional, one-year terms. This action does not require specific City Council approval provided the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendation and award of the contracts. Prior to any expenditure being incurred, the Code Compliance Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by. Reginald Zeno 8517 Valerie Washington 6192 Originating Business Unit Head: Reginald Zeno 8517 Brian Daugherty 6322 Additional Information Contact: Brandy Hazel 8087 Eugene Chandler 2057 CERTIFICATE OF INTERESTED PARTIES FoRPL 1295 cor;lres!ti .Pfas+ nu..l,t.lx.l.P+a..rw+*s- GFr-l1e USE +smut L'm'4wv qoF 1. X. 3. 5. INS f LI flrALg ofR *+t uMtitEW1e® AefflL; C9.'d 'TLFpCAT2 4Y OM PIL LM' 7 GI MA-1. W:4i6Pf 2025'5W f4YYM 4L h1YMIMl.IVIIL' L beft YYnd dv CI7p', ou" MIGi mu@ry Wf QI! bleflYii My. PLY'! Q} IiufMeild Laren p�f74i Seran[I!., 1^V PeW VNp11Yk 'r! :1+TIai`U y ALL`i {gipMV= OWN Fee Fee d 01 d 11f !1�! YY�f6r' i6 {FMY7 lil Ifl! Cf�*�PY"[III K- t fl"M iti1fR1 I• GLe/ Coy U1' Fa1 Wodh GA+e Admodki®ed l,. 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Subject of the Agreement: Vendor is terminating CSCO 63109 effective 3/22/26 M&C Approved by the Council? * Yes X No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No ❑ If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: termination effective 3/22/26 If different from the approval date. If applicable. Is a 1295 Form required? * Yes X No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes X No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.