HomeMy WebLinkAbout065337 - General - Contract - Wise County Elections OfficeCSC No. 65337
CONTRACT FOR ELECTION SERVICES
CITY OF FORT WORTH
JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES
BETWEEN CITY OF FORT WORTH AND THE WISE COUNTY ELECTIONS OFFICE FOR
ELECTION SERVICES FOR AN ELECTION TO BE HELD ON MAY 2, 2026
Section 1. Wise County Elections, hereinafter designated as "the contracting officer,"
represented in this agreement by Sabra Srader, Elections Administrator, hereby agrees to
provide election services and equipment on the terms stated below.
Section 2. City of Fort Worth, hereinafter designated as "governing body,", or "renter", has
requested to rent voting equipment and certain election services from the contracting officer.
Section 3. Duties of the contracting officer:
A) Serve as the administrator for the General and Special Election to be held on May 2, 2026;
B) Serve as the Early Voting Clerk on behalf of City of Fort Worth for the General and Special
Election to be held on May 2, 2026;
C) Prepare and distribute all necessary election_ supplies including
1) Ballots and ballot programming,
2) List of registered voters (electronic poll books will be provided),
3) Election kits, and
4) Voting equipment.
D) Publish required notice of Logic and Accuracy testing of voting equipment;
E) Hire and supervise election workers for early voting, election day, and a runoff, if needed,
and provide training on all election equipment and current state and federal laws governing the
conduct of elections in the State of Texas.
F) Tally all electronic ballots cast on the equipment provided and prepare all reports and
backup documentation required/requested by the governing body.
G) Comply with all applicable laws regarding administration of the General and Special
Election, including but not limited to Texas Election Code Chapters 31, 32, 43, 86, and 271.
Section 4. Duties of the governing body:
1) Provide English and Spanish copies of the ballot to Sabra Srader, Elections
Administrator, Wise County, PO Box 1597, 200 S Trinity St., Decatur TX 76234,
elections@co.wise.tx.us co.wise.tx.us, as soon as the candidates have filed and ballot order has been
determined. English, Spanish and Audio ballot.proofs will be provided by the Elections
Administrator, and the governing body will review and return said proofs, with any
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
needed changes within 1 business day of proofing the ballot. The governing body
accepts full responsibility for the accuracy of the ballot.
2) Prepare and post all required notices and postings for said election, other than those
being posted by the contracting officer (Public Logic and Accuracy Testing Notice),
3) Canvass the votes in the time and manner required by law.
4) Pay its pro rata share of the election cost as estimated on Annex A. (a final invoice will
be sent upon completion of the election).
Section S. Only voting machines that the County (and the contracting officer) believes to
be in safe operating condition will be used in the joint election, and the governing body agrees
to hold the County harmless for any damages arising from the governing body's use of voting
machines.
Section. 6. The governing body acknowledges that the estimated cost of this election may
exceed the cost estimate provided in Annex A for the governing body polling locations, and
agrees to reimburse Wise County for the full cost of the election upon submission of all invoices
by the contracting officer. All other entities/political subdivisions participating in the joint
election with the governing body will be separately invoiced their share of the total cost.
Section 7. That this Agreement shall become effective from and after its date of passage.
Section S. Wise County Elections Administration certifies that a criminal background check
on all employees, including temporary employees, who may program, test, perform
maintenance, transport equipment, or perform technical support on the voting system
equipment for City of Fort Worth has been performed. Wise County Elections Administration
has determined there are no findings that would prevent the employees from performing their
assigned duties.
[REMAINDER OF PAGE LEFT BLANK]
Section 9. In witness of this Agreement, the contracting officer and the governing body affix
their signatures on this the jL2_ day of ,eqo,[Ch , 2026.
ATTEST:
nette Goodall
Ci Secretary, City of Fort Worth
City of Fort Worth
[Seal]
APPROVED:
Sa a Srader, Elections Administrator
Wise County, TX
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED TO BY THE CITY OF FORT WORTH, TEXAS:
MATTIR PARKER, MAYOR
AGREED AND ACCEPTED:
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Dianna Giordano (Jun 9, 2026 13:15:52 CDT)
DIANNA GIORDANO, ASSISTANT CITY MANAGER
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J�ETTE S. GOODALL, CITY SECRETARY
APPROVED AS TO FORM AND LEGALITY:
GAVIN MIDGLEY, SR. ASSISTANT CITY ATTORNEY
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,
including ensuring all performance and reporting requirements.
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Wise County Elections
Subject of the Agreement:
Contract for Election Services
M&C Approved by the Council? * Yes ❑ No M
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 0
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see backpage for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: 03/16/2026
If different from the approval date.
Expiration Date:
If applicable.
Is a 1295 Form required? * Yes ❑ No ED
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No ❑
Contracts need to be routed for CSO processing in the followingorder:
rder:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.