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Home My WebLink About059604-R3 - General - Contract - RSVP Services, lLCCSCO No 59604-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 12, 2026 RSVP Services, LLC Attn: Monica Hughes 2701 Hartlee Field Road Denton, TX 76208 Re: Contract Renewal Notice Contract No. CSCO No. 59604 (the "Contract") Renewal Term No. 3: June 13, 2026 to June 12, 2027 The above referenced Contract with the City of Fort Worth expires on June 12, 2026 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http:Hfortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, ,A,,ta�z .PV2!.A� Anastasia Ramsey Code Compliance Superintendent 817-392-7027 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: ? &K'A/ 8' yrq uaff Name: 4 ftftuj jghdKf 5311:36. CDT) Title: Assistant City Manager APPROVAL RECOMMENDED: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Anastasia Ramsey Title: Code Compliance Superintendent APPROVED AS TO FORM AND By: 2 LEGALITY: Name: Christo her McAllister Title: Assistant Code Compliance Director ATTEST: By: 9pORU Name: Amarna u ammad o 0t,o.vo ,ae�Y�d °= Title: Assistant City Attorney ate° oo=a � pao�¢�Xos66gv By: CONTRACT AUTHORIZATION: Name: J ette S. Goodall M&C: 23-0397 Title: City Secretary RSVP Services, LLC By: Moill cai/L�VC�if Name:2026 21:50:54 CDT) Title: National Staffing Manager Form 1295 Certification No.: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Mayor and Texas Council Communication DATE: 05/23/23 M&C FILE NUMBER: M&C 23-0397 LOG NAME: 13P RFP 23-0029 TEMPORARY VETERINARIAN SERVICES MC CODE SUBJECT (ALL) Authorize Execution of Non -Exclusive Purchase Agreements with VetIQ Staffing, Inc and RSVP Services, LLC for Temporary Veterinarian Services in an Annual Amount Up to $250,000.00 for the Initial Term and Authorize Four One -Year Renewal Options for the Same Amount for the Code Compliance Department RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive purchase agreements with VetIQ Staffing, Inc and RSVP Services, LLC for temporary veterinarian services in an annual amount up to $250,000.00 for the initial term and authorize four one-year renewal options for the same amount for the Code Compliance Department. DISCUSSION: The Code Compliance Department approached the Purchasing Division to procure an agreement with qualified vendors to provide relief licensed Doctor of Veterinary Medicine (Veterinarian) and licensed Veterinarian Technician services to the City of Fort Worth (City). The City will utilize this agreement to provide care to animals housed at the City's Animal Care and Control facilities. In order to procure these services, staff issued Request for Proposal (RFP) No. 23-0029. The RFP consisted of detailed specifications of services to be performed by the relief personnel. Furthermore, the RFP required that potential bidders must comply with minimum requirements; in particular, the ability to provide personnel within ten (10) business days, licensing requirements and efficiency of the bidder's onboarding process. The RFP was advertised in the Fort Worth Star -Telegram on February 8, 2023, February 15, 2023, February 22, 2023, March 1, 2023, March 8, 2023, and March 15, 2023. The City received two (2) responses. An evaluation panel, consisting of representatives from the Code Compliance and Police Departments reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the following table: Evaluation Criteria Bidders a b c d Total Score Rank VetIQ 12.50 10.00 10.00 35.00 67.50 1 Staffing, Inc RSVP Services, 15.00 10.00 10.00 11.73 46.73 2 LLC Best Value Criteria: a. Bidder's qualifications, experience and references of Licensed Doctor of Veterinary Medicine (Veterinarian) and Licensed Veterinary Technicians; b. Bidder's ability to meet the City's needs; c. Bidder's approach and methodology to provide services related to the scope of work; and d. Cost of service. After evaluation, the panel concluded that VetIQ Staffing, Inc and RSVP Services, LLC presented the best value to the City. Therefore, the panel recommends that Council authorize non-exclusive purchase agreements for temporary veterinarian services with VetIQ Staffing, Inc and RSVP Services, LLC. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids meet specifications. FUNDING: The maximum amount allowed under this agreement will be $250,000.00; however, the actual amount used will be based on the need of the department and available budget. The annual department allocation for this agreement is: Department jEstimated Annual Amount Account Name Code Compliancel $250,000.00 Other Contractual Services Funding is budgeted in the Code Compliance rollup within the General Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and shall expire one year from that date. RENEWAL OPTIONS: The City shall have four one-year options to renew the Agreement. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendation and execution of the purchase agreement. Prior to any expenditure being incurred, the Code Compliance Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by. Reginald Zeno 8517 Valerie Washington 6192 Originating Business Unit Head: Reginald Zeno 8517 Brandon Bennett 6322 Additional Information Contact: Jo Ann Gunn 8525 Maria Canoura 2526 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: RSVP Services, LLC Subject of the Agreement: Renewal Term No. 3 for CSCO 59604 M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 06/13/26 If different from the approval date. Expiration Date: 06/12/27 If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑ No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.