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HomeMy WebLinkAbout065409 - General - Contract - Trek Retail CorporationCSC No. 65409 FORT WORTH. VENDOR SERVICES AGREEMENT This VENDOR SERVICES AGREEMENT ('`Agreement") is made and entered into by and between the CITY OF FORT WORTH ("City"), a Texas home -rule municipal corporation, acting by and through its duly authorized Assistant City Manager, and Trek Retail Corporation, a Wisconsin corporation doing business as Trek Bicycle Fort Worth South (`Vendor"), acting by and through its duly authorized representative, Chad Brown, each individually referred to as a "party" and collectively referred to as the "parties." 1. Scope of Services. Vendor shall provide various bicycles and related repair, maintenance, and other services. ('Services"), which are set forth in more detail in Exhibit "A"— Scope of Services, are attached hereto and incorporated herein for all purposes. 2. Term. The tern of this Agreement is for three years, beginning on the date that this Agreement is executed by the City's Assistant City Manager (`Effective Date"), unless terminated earlier in accordance with this Agreement. City will have theoption, in its sole discretion, to renew this Agreement under the same terms and conditions for up to two one-year renewal option(s) (each a "Renewal Tern"). 3. Compensation. Total compensation under the initial term of this Agreement, and during any Renewal Term, will not exceed fourty-nine thousand, nine hundred and ninety-nine dollars and ninety-nine cents ($49,999.99). City will pay Vendor in accordance with the Prompt Payment Act (Chapter 2251 of the Texas Government Code) and the provisions of this Agreement, including Exhibits "B & C"— Payment Schedule & Vendor Quote, which are attached hereto and incorporated herein for all purposes. Exhibit B is illustrative of the services offered by the Vendor, but does not create an obligation to purchase any specific quantity of services. The services in Exhibit B shall be provided on an as -needed basis. The Parties will engage in multiple transactions to purchase bicycles under this Agreement. For each purchase made pursuant to this Agreement, Vendor must supply a quote for the subject goods, and the quote must conform with the vendor's then -current pricing. If the City accepts the quote and places an order, that quote shall be considered as an addendum to this agreement, but is not required to be filed in the City records. The Parties will maintain all quotes f'or the 3- year Audit period included herein. Vendor will not perform any additional services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City will not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 4. Termination. 4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for any reason by providing the other party with 30 days' written notice of termination. 4.2 Non -Appropriation of Funds. In the event no funds or insufficient funds are appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor OFFICIAL RECORD CITY SECRETARY Vendor Services ARreemem FT. WORTH, TX Paec I of 17 of such occurrence and this Agreement will terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated. 4.3 Duties and Obligations of the Parties. In the event that this Agreement is terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to the effective date of termination and Vendor will continue to provide City with services requested by City and in accordance with this Agreement up to the effective date of termination. Upon termination of this Agreement for any reason, Vendor will provide City with copies of all completed or partially completed documents prepared under this Agreement. in the event Vendor has received access to City Infonmation or data as a requirement to perform services hereunder, Vendor will return all City -provided data to City in a machine-readable format or other format deemed acceptable to City. 5. Disclosure of Conflicts and Confidential Information. 5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full disclosure in writing of any existing or potential conflicts of interest related to Vendor's services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing. 5.2 Confidential Information. Vendor, for itself and its officers, agents and employees, agrees that it will treat all information provided to it by City ("City Infonmation") as confidential and will not disclose any such information to a third party without the prior written approval of City. 5.3 Public information Act. City is a government entity under the laws of the State of Texas and all records held or maintained for City are subject to disclosure under the Texas Public Information Act. In the event there is a request for information marked Confidential or Proprietary, City will promptly notify Vendor. It will be the responsibil ity of Vendor to submit reasons objecting to disclosure to the Texas Attorney General. A detennination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. 5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City Information in any way. Vendor must notify City immediately if the security or integrity of any City Information has been compromised or is believed to have been compromised, in which event, Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in identifying what information has been accessed by unauthorized means and will fully cooperate with City to protect such City Information from further unauthorized disclosure. 6. Riaht to Audit. Vendor agrees that City will, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City will give Vendor reasonable advance notice of intended audits. Vendor Sen. ices Agreemem Page 2 ot' 17 7. Independent Contractor. It is expressly understood and agreed that Vendor will operate as an independent contractor as to all rights and privileges and work performed under this Agreement, and not as agent, representative or employee of City. Subject to and in accordance with the conditions and provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations and activities and be solely responsible for the acts and omissions of its officers, agents, servants, employees, vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents, employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be construed as the creation of a partnership or joint enterprise between City and Vendor. It is further understood that City will in no way be considered a co -employer or a joint employer of Vendor or any officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers, agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its officers, agents, servants, employees, or contractors. 8. Liability and Indemnification. 8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND PERSONAL INJURY, INCLUDING, INCLUDING, BUT NOT LIMITED TO, DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSIONS), MALFEASANCE OR INTENTIONAL MISCONDUCT OF VENDOR, ITS OFFICERS, REPRESENTATIVES, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS 8.2 GENERAL INDEMNIFICATION - VENDOR HEREBY COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS, AND DEFEND CITY, ITS OFFICERS, AGENTS, REPRESENTATIVES, SERVANTS, AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO VENDOR'S BUSINESS AND ANYRESULTING LOST PROFITS) AND PERSONAL INJURY, INCLUDING, BUT NOT LIMITED TO, DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS, AGENTS, REPRSENTATIVES, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS. THIS INDEMNITY PROVISION (INCLUDING, WITHOUT LIMITATION, INDEMNITY FOR COSTS, EXPENSES AND LEGAL FEES) IS SPECIFICALLY INTENDED TO OPERATE AND BE APPLICABLE EVEN IF IT IS ALLEGED OR PROVED THAT ALL OR SOME OF THE DAMA GES BEING SOUGHT WERE CA USED AS A WHOLE OR IN PAR T B Y ANY ACT, OMISSION, NEGLIGENCE, INTENTIONAL CONDUCT, VIOLATION OF STATUTE OR COMMON LAW, BREACH OF WARRANTY, PRODUCT DEFECT, STRICT PRODUCT LIABILITY, OR ANY OTHER CONDUCT WHATSOEVER OF THE CITY. 8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — VENDOR AGREES TO DEFEND, SETTLE, OR PAY, AT ITS OWN COST AND EXPENSE, ANY CLAIM OR A CTIONA GAINST CITY FOR INFRINGEMENT OF ANY PATENT, COPYRIGHT, TRADE MARK, TRADE SECRET, OR SIMILAR PROPERTY RIGHT ARISING FROM CITY'S USE OF THE DOCUMENTATION IN ACCORDANCE WITH THIS AGREEMENT, IT BEING UNDERSTOOD THAT THIS AGREEMENT TO DEFEND, SETTLE OR PAY WILL NOT APPLY IF CITY MODIFIES OR MISUSES THE DOCUMENTATION. SO LONG AS Vendor Services Agreement Paee 3 o1' 17 VENDOR BEARS THE COST AND EXPENSE OF PAYMENT FOR CLAIMS OR ACTIONS AGAINST CITY PURSUANT TO THIS SECTION, VENDOR WILL HA VE THE RIGHT TO CONDUCT THE DEFENSE OF ANY SUCH CLAIM OR ACTION AND ALL NEGOTIATIONS FOR ITS SETTLEMENT OR COMPROMISE AND TO SETTLE OR COMPROMISE ANY SUCH CLAIM, HOWEVER, CITY WILL HAVE THE RIGHT TO FULLY PARTICIPATE IN ANY AND ALL SUCH SETTLEMENT, NEGOTIATIONS, OR LAWSUIT AS NECESSARY TO PROTECT CITY'S INTEREST, AND CITYAGREES TO COOPERATE WITH VENDOR IN DOING SO. IN THE EVENT CITY, FOR WHATEVER REASON, ASSUMES THE RESPONSIBILITY FOR PAYMENT OF COSTS AND EXPENSES FOR ANY CLAIM OR ACTION BROUGHT AGAINST CITY FOR INFRINGEMENT ARISING UNDER THIS AGREEMENT, CITY WILL HAVE THE SOLE RIGHT TO CONDUCT THE DEFENSE OF ANY SUCH CLAIM OR ACTION AND ALL NEGOTIATIONS FOR ITS SETTLEMENT OR COMPROMISE AND TO SETTLE OR COMPROMISE ANY SUCH CLAIM, HOWEVER, VENDOR WILLFULLY PARTICIPATE AND COOPERATE WITH CITY IN DEFENSE OF SUCH CLAIM OR ACTION. CITYAGREES TO GIVE VENDOR TIMELY WRITTEN NOTICE OF ANY SUCH CLAIM OR ACTION, WITH COPIES OF ALL PAPERS CITYMAY RECEIVE RELATING THERETO. NOTWITHSTANDING THE FOREGOING, CITY'S ASSUMPTION OF PAYMENT OF COSTS OR EXPENSES WILL NOT ELIMINATE VENDOR'S DUTY TO INDEMNIFY CITY UNDER THIS AGREEMENT. IF THE DOCUMENTATION OR ANY PART THEREOF IS HELD TO INFRINGE AND THE USE THEREOF IS ENJOINED OR RESTRAINED OR, IFASA RESULT OFA SETTLEMENT OR COMPROMISE, SUCH USE IS MA TERIALL Y AD VERSEL Y RESTRICTED, VENDOR WILL, AT ITS OWN EXPENSE AND AS CITY'S SOLE REMEDY, EITHER: (A) PROCURE FOR CITY THE RIGHT TO CONTINUE TO USE THE DOCUMENTATION, OR (B) MODIFY THE DOCUMENTATION TO MAKE IT NON -INFRINGING, PROVIDED THAT SUCH MODIFICATION DOES NOT MATERIALLY ADVERSELY AFFECT CITY'SAUTHORIZED USE OF THE DOCUMENTATION; OR (C) REPLACE THE DOCUMENTATION WITHEQUALLY SUITABLE, COMPATIBLE, AND FUNCTIONALLY EQUIVALENT NON -INFRINGING DOCUMENTATIONA TNOADDITIONAL CHARGE TO CITY; OR (D) IFNONE OF THE FOREGOING ALTERNATIVES IS REASONABLY AVAILABLE TO VENDOR TERMINATE THIS AGREEMENT, AND REFUND ALL AMOUNTS PAID TO VENDOR BY CITY, SUBSEQUENT TO WHICH TERMINATION CITY MAY SEEK ANY AND ALL REMEDIES A VAILABLE TO CITY UNDER LAW. 9. Assianment and Subcontractin4. 9.1 Assi<synment. Vendor will not assign or subcontract any of its duties, obligations or rights under this Agreement without the prior written consent of City. If City grants consent to an assignment, the assignee will execute a written agreement with City and Vendor under which the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement. Vendor and Assignee will be jointly liable for all obligations of Vendor under this Agreement prior to the effective date of the assignment. 9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute a written agreement with Vendor referencing this Agreement under which subcontractor agrees to be bound by the duties and obligations of Vendor under this Agreement as such duties and obligations may apply. Vendor must provide City with a fully executed copy of any such subcontract. Vendor Services :\,recount Pace 4 of 17 10. Insurance. Vendor must provide City with certificate(s) of insurance documenting policies of the following types and minimum coverage limits that are to be in effect prior to commencement of any Services pursuant to this Agreement: 10.1 Coverage and Limits (a) Commercial General Liability: $1,000,000 - Each Occurrence $2,000,000 - Aggregate (b) Automobile Liability: $1,000,000 - Each occurrence on a combined single limit basis Coverage will be on any vehicle used by Vendor, or its employees, agents, or representatives in the course of providing Services under this Agreement. "Any vehicle" will be any vehicle owned, hired and non -owned. (c) Worker's Compensation: Statutory limits according to the Texas Workers' Compensation Act or any other state workers' compensation laws where the Services are being performed Employers' liability $100,000 - Bodily Injury by accident; each accident/occurrence $100,000 - Bodily Injury by disease; each employee $500,000 - Bodily Injury by disease; policy limit (d) Professional Liability (Errors & Omissions): $1,000,000 - Each Claim Limit $1,000,000 - Aggregate Limit Professional Liability coverage may be provided through an endorsement to the Commercial General Liability (CGL) policy, or a separate policy specific to Professional E&O. Either is acceptable if coverage meets all other requirements. Coverage must be occurrence -based, and maintained for the duration of the contractual agreement and maintained for the duration of the contractual agreement. An annual certificate of insurance must be submitted to City to evidence coverage. 10.2 General. Requirements (a) The commercial general liability and automobile liability policies must name City as an additional insured thereon, as its interests may appear. The tenn City includes its employees, officers, officials, agents, and volunteers in respect to the contracted services. Vendor Services Agreement Pale 5 of 17 (b) The workers' compensation policy must include a Waiver of Subrogation (Right of Recovery) in favor of City. (c) A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage must be provided to City. Ten (10) days' notice will be acceptable in the event of non-payment of premium. Notice must be sent to the Risk Manager, City of Fort Worth, 100 Fort Worth Trail, Fort Worth, Texas 76102, with copies to the Fort Worth City Attorney at the same address. (d) The insurers for all policies must be licensed and/or approved to do business in the State of Texas. All insurers must have a minimum rating of A- VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. (e) Any failure on the part of City to request required insurance documentation will not constitute a waiver of the insurance requirement. (f) Certificates of Insurance evidencing that Vendor has obtained all required insurance will be delivered to the City prior to Vendor proceeding with any work pursuant to this Agreement_ 11. Compliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that in the performance of its obligations hereunder, it will comply with all applicable federal, state and local laws, ordinances, rules and regulations and that any work it produces in connection with this Agreement will also comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist from and correct the violation. 12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns, contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the perfonnance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS, SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM. 13. Notices. Notices required pursuant to the provisions of this Agreement will be conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives or (2) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: To CiTY: + To VENDOR: Trek Retail Corporation City of Fort Worth dba Trek Bicycle Fort Worth South Attn: Assistant City Manager Jonathan Fritz 100 Fort Worth Trail 801 West Madison Street Fort Worth, TX 76102 Waterloo, WI 53594 ATTN: General Counsel Vendor SerVICCS ARreemenl Paee 6 of 17 With copy to Fort Worth City Attorney's Office at same address 14. Solicitation of Emplovees. Neither City nor Vendor will, during the term of this Agreement and additionally for a period of one year after its tennination, solicit for employment or employ, whether as employee or independent contractor, any person who is or has been employed by the other during the term of this Agreement, without the prior written consent of the person's employer. Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds to a General solicitation of advertisement of employment by either party. 15. Governmental Powers. It is understood and agreed that by execution of this Agreement, City does not waive or surrender any of its Governmental powers or immunities. 16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or Vendor's respective right to insist upon appropriate perfonnance or to assert any such right on any future occasion. 17. Seller To Package Goods. Seller will package goods in accordance with good commercial practice. Each shipping container shall be clearly and permanently marked as follows: (a) Seller's name and address: (b) Consignee's name, address and purchase order or purchase change order number; (c) Container number and total number of containers, e.g., box 1 of 4 boxes; and (d) Number of the container bearing the packing slip. Seller shall bear the cost of packaging unless otherwise provided. Goods shall be suitably packed to secure the lowest transportation costs and to conform to the requirements of common carriers and any applicable specifications. Buyer's count or weight shall be final and conclusive on shipments not accompanied by packing lists. 18. Shipment Under Reservation Prohibited. Seller is not authorized to ship the goods under reservation, and no tender of a bill of lading will operate as a tender of goods. 19. Title And Risk Of Loss. The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives and takes possession of the goods at the point or points of delivery after inspection and acceptance of the goods. 20. Delivery Terms And Transportation Charges. Freight teens shall be F.O.B. Destination, Freight Prepaid and Allowed. 21. Place Of Delivery. The place of delivery shall be set forth in the "Ship to" block of the purchase order, purchase change order, or release order. 22. Riglit Of Inspection. Buyer shall have the right to inspect the goods upon delivery before accepting them. Seller shall be responsible for all charges for the return to Seller of any goods rejected as being nonconforming under the specifications. 23. Product Warranty. Seller shall not limit or exclude any express or implied warranties and any attempt to do so shall render this contract voidable at the option of Buyer. Seller warrants that the goods furnished will conform to Buyer's specifications, drawings and descriptions listed in the proposal invitation, and the sample(s) furnished by Seller, if any. In the event of a conflict between Buyer's specifications, drawings, and descriptions, Buyer's specifications shall govern. Vendor Services Aarecmcni Page 7 of 17 24. Safety Warrantv. Seller warrants that the product sold to Buyer shall conform to the standards promulgated by the U.S. Department of Labor under the Occupational Safety and Health Act (OSHA) of I970, as amended. In the event the product does not conform to OSHA standards, Buyer may return the product for correction or replacement at Seller's expense. In the event Seller fails to make appropriate correction within a reasonable time, any correction made by Buyer will be at Seller's expense. Where no correction is or can be made, Seller shall refund all monies received for such goods within thirty (30) days after request is made by Buyer in writing and received by Seller. Notice is considered to have been received upon hand delivery, or otherwise in accordance with Section 29.0 of these terms and conditions. Failure to make such refund shall constitute breach and cause this contract to terminate immediately 25. Governina Laiv / Venue. This Agreement will be construed in accordance with the laws of the State of Texas. if any action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 26. Severability. If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be affected or impaired. 27. Force Maieure. City and Vendor will exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission in perfonmance due to force majeure or other causes beyond their reasonable control, including, but not limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public enemy; fires; strikes; lockouts; natural disasters; wars, riots; epidemics or pandemics; government action or inaction; orders of government; material or labor restrictions by any governmental authority; transportation problems; restraints or prohibitions by any court, board, department, commission, or agency of the United States or of any States; civil disturbances; other national or regional emergencies; or any other similar cause not enumerated herein but which is beyond the reasonable control of the party whose perfonnance is affected (collectively, "Force Majeure Event"). The perfonmance of any such obligation is suspended during the period of, and only to the extent of, such prevention or hindrance, provided the affected party provides notice of the Force Majeure Event, and an explanation as to how it prevents or hinders the party's performance, as soon as reasonably possible after the occurrence of the Force Majeure Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice required by this section must be addressed and delivered in accordance the notice section of this Agreement. 28. Headings Not Controlling. Headings and titles used in this Agreement are for reference purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope of any provision of this Agreement. 29. Review of Counsel. The parties acknowledge that each party and its counsel have reviewed and revised this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this Agreement, Exhibit A, and Exhibit B. 30. Amendments / Modifications / Extensions. No amendment, modification, or extension of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is executed by an authorized representative of each party. 31. Entirety of Agreement. This Agreement, including Exhibits A and B, contains the entire understanding and agreement between City and Vendor, their assigns and successors in interest, as to the Vendor Seri ices Aueement Pace 8 ol' 17 matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. 32. Counterparts. This Agreement may be executed in one or more counterparts and each counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute one and the same instrument. 33. Warranty of Services. Vendor warrants that its services will be of a high quality and conform to generally prevailing industry standards. City must give written notice of any breach of this warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming services. 34. Immigration and Nationalitv Act. Vendor must verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (1-9). Upon request by City, Vendor will provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be perfonned by any Vendor employee who is not legally eligible to perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR AGENTS. City, upon written notice to Vendor, will have the right to immediately terminate this Agreement for violations of this provision by Vendor. 35. Ownership of Work Product. City will be the sole and exclusive owner of all reports, work papers, procedures, guides, and documentation that are created, published, displayed, or produced in conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from the date of conception, creation or fixation of the Work Product in a tangible medium of expression (whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work-lnade- for-hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret, and all other proprietary rights therein, that City may have or obtain, without further consideration, free from any claim, lien for balance due, or rights of retention thereto on the part of City. Notwithstanding any of the foregoing, City shall have no such rights, intellectual property, documentation or otherwise, with respect to any products or bicycles provided by Vendor under this Agreement. 36. Signature Authoritv. Each party represents that the individual executing this Agreement on its behalf has the legal authority to do so, and that such binding authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each party is fully entitled to rely on these warranties and representations in entering into this Agreement or any amendment hereto. 37. Chan2e in Companv Name or Ownership. Vendor must notify City's Purchasing Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating Vendor Services .1,reement Page 9 of 17 changes in a company name or ownership must be accompanied with supporting legal documentation such as an updated W-9, documents filed with the state indicating such change, copy of the board of director's resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the specified documentation may adversely impact invoice payments. 38. No Boveott of Israel. If Vendor has fewer than 10 employees or this Agreement is for less than S100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terns "boycott Israel" and "company" has the meanings ascribed to those terms in Chapter 2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 39. Prohibition on Boveotting Energy Companies. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public fiords of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. 40. Prohibition on Discrimination Against Firearm and Ammunition Industries. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearn entity or firearm trade association; and (2) will not discriminate during the tern of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 41. Electronic Signatures. This Agreement may be executed by electronic signature, which will be considered as an original signature for all purposes and have the same force and effect as an original signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions (e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via software such as Adobe Sign. (signature page follows) (remainder of this page intentionally left blank) Vendor Service; ;\2reement Pane 10 ol' 17 CITY OF FORT WORTH: i By: Name: Title: Date: Jesica McEachern Assistant City Manager 06/18/2026 Approval Recommended: By: Lauren Prieur (Jun 5, 2026 11:01:54 CDT) Name: Lauren Prier Title: Director, Transportation and Public Works Department Attest: gFORT�nC G°,Ofroeo �Op.10 S , 1 C�\�,�, ,� Cep a°an6EX65Q6 By: Name: Jannette Goodall Title: City Secretary VENDOR: Trek Retail Corporation d/b/a Trek Bicycle Fort Worth South By: Name: Chad rown Title: 0e kuf'- Date: Contract Compliance Manager: By signing 1 acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 7>&hl^ [- (aoff- Name: Peter Elliott Title: Parking Fund Manager Approved as to Form and Legality: By: —4mo^^^ Name: Amarna Muhammad Title: Assistant City Attorney Contract Authorization: M&C: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Vendor Services 1areement Page I I or 17 EXHIBIT A SCOPE OF SERVICES 1. Purpose and Use 1.1. The bicycles, bicycle parts, and bicycle accessories will be used by the Transportation and Public Works Department (TPW). Other bicycle models/types may be provided by mutual agreement of the parties. 2. Patrol Mountain Bicycle Specifications 2.1. The patrol mountain bicycle shall meet or exceed the Trek Marlin 5, Gen 3 or equivalent of the following specifications: 2.1.1. Frame 2. L L L The bicycle shall have a wheel size of 27.5" to 29". 2.1.1.2. The bicycle shall have an all -black matte frame. 2. L L). The bicycle shall be available in various frame sizes (XS to XXL). 2.1.1.4. The bicycle frame shall be matte black, curved -top tube, internal derailleur & dropper post routing, rack and kickstand mount, 135x5mm ThruSkew; or, matte black, internal derailleur & dropper post routing, rack and kickstand mount, 135x5mm ThruSkew, or better. 2.1.2. Fork 2.1.2.1. The bicycle fork shall be a SR Suntour XCT 30, coil spring, preload, hydraulic lockout, 42mm offset for 27.5" wheel, 100mm QR, 80mm travel; SR Suntour XCT 30, coil spring, preload, hydraulic lockout, 42mm offset for 27.5" wheel, 100mm QR, 100mm travel; SR Suntour XCT 30, coil spring, preload, hydraulic lockout, 46mm offset for 29" wheel, 100mm QR, 100mm travel, or better. 2.2. Bottom Bracket Height 2.2.1. The bicycle shall provide adequate clearance for clearing high curbs, stairs and related obstacles. 2.2.2. The bicycle shall be equipped with greater bottom bracket clearance for pedal clearance while cornering at high speeds. 2.3. Accessories 2.3.1. The bicycle shall include a rear rack and a bike bag. 2.4. Components and Parts 2.4.1. Drivetrain 2.4.1.1. Rear Derailleur: Shimano CUES U4000, or better. 2.4.1.2. Shifter: Shimano U4000, 9 speed, or better. 2.4.1.3. Crank: Prowheel CLOY -NW, 30T steel narrow -wide ring, 160/170/175mm length, or better. 2.4.1.4. Bottom Bracket: VP BC73, 73mm, threaded cartridge, or better. 2.4.1.5. Cassette: Shimano LINKGLIDE LG300, 11-46, 9 speed, or better. 2.4.1.6. Chain: Shimano LG500, 9/10/11 speed, or better. 2.4.1.7. Pedal: VP-536 nylon platform, or better. 2.4.2. Other Components 2.4.2.1. Seatpost: Bontrager alloy, 31.6mm, 12mm offset, 330mm or 400mm length, or better. 2.4.2.2. Handlebar: Bontrager alloy, 31.8mm, various rise/width specs, or better. 2.4.2.3. Grips: Bontrager XR Trail Comp, nylon lock -on, or better. Vendor services Agreement Paso 12 of 17 2.4.2.4. Stem: Bontrager Comp, 31.8mm, various lengths, 7 degree, or better. 2.4.2.5. Headset: Semi -integrated, 1-1 /8", or better. 2.4.2.6. Brake Rotor: Tektro, 6-bolt, 160mm. 2.4.2.7. Brake Set: Tektro HD-M276 hydraulic disc, short reach; Tektro HD-M275 hydraulic disc, or better. 2.4.2.8. Rotor Size: Max brake rotor sizes - Frame: 180mm (XXS: 160mm), or better. 2.5. Additional Requirements 2.5.1. The bicycle shall include a kick stand. 2.5.2. The bicycle shall include a water bottle cage. 2.5.3. The bicycle shall be equipped with reflectors. 3. Bicycle Repair and Service Specifications 3.1. The City Department (TPW) shall utilize this Agreement for the maintenance and/or repair of bicycles. The maintenance of bicycles shall occur at least semi-annually, and the repair of the bicycles will take place on an as -needed basis. 3.2. Labor and Equipment 3.2.1. The vendor shall provide all labor, materials, tools, and equipment necessary to perform the services described herein, ensuring that all work meets industry standards for safety and quality. 4. Bicycle Maintenance Requirements 4.1. Scheduled Maintenance 4.1.1. Bicycles shall undergo a thorough inspection and preventive maintenance at least twice per year, or more frequently if specified by the Department Contract Manager or designee. 4.1.2. The maintenance services must include, but are not limited to: - Cleaning and lubricating the chain, gears, and brake components - Inspecting tire pressure and adjusting as needed - Checking brake pads, cables, and ensuring proper brake functionality - Torquing all fasteners - Inspecting and adjusting the gears, shifting mechanisms, and derailleur - Ensuring that the frame, pedals, handlebars, and saddle are secure and in good condition - Inspecting all reflectors, lights, and safety equipment for functionality - Any other service necessary for maintaining the bicycle's operational safety and performance 5. Service Reporting 5.1. Following each maintenance session, the vendor shall provide a detailed report outlining the work performed, any components replaced or repaired, and any recommended actions or parts requiring attention in the future. The report should be submitted to the Department Contract Manager or designee. 6. Bicycle Repair Requirements 6.1. Repairs will be performed as -needed as requested by TPW. These repairs may include, but are not limited to: - Tire replacements, patching, and repairs to punctured tubes - Brake adjustments, replacements, and repairs - Gear repairs, including derailleurs, shifters, and cables Vendor Services Aereement Pa_e 13 o1' 17 - Replacement of worn-out pedals, handlebars, saddles, and other bicycle components - Frame repairs (excluding major structural damages) and adjustments - Deep clean and inspect the drivetrain - True the lateral and vertical wheel - Inspect bottom bracket - Clean and polish bike 6.2. Repair Response Time 6.2.1. The vendor must respond to repair requests within 24 hours of notification and complete the repair work within 10 business days, depending on the severity and type of repair required. 6.3. Parts and Components 6.3.1. The vendor shall use Trek parts, accessories, and components for all repairs and replacements. The vendor must obtain prior approval from the Department Contract Manager or designee before substituting any parts. 7. Performance Standards 7.1. All services, whether regular maintenance or repair, must be performed by skilled technicians who are certified or have relevant experience in bicycle repair and maintenance. 7.2. The vendor shall meet the following performance criteria: - High -quality workmanship with attention -to -detail - Completion of work within the agreed -upon timeframe - Consistently providing accurate and detailed reports following maintenance or repair services - Adherence to safety standards and best practices for bicycle repair and maintenance 8. Pricing and Payment Terms 8.1. The vendor shall provide a comprehensive pricing structure for maintenance and repair services. This should include: - An hourly labor rate for regular maintenance and emergency repairs - Itemized costs for common parts (e.g., tires, brake pads, chains) and any special components required for repairs - A pricing schedule for semi-annual maintenance services, including labor and parts costs - Any applicable service fees, delivery charges, or additional costs associated with the work 8.2. Payment Terms 8.2.1. Payments will be made Net 30 for services rendered. Invoices must include a breakdown of labor hours, parts used, and/or fees. Invoices may not include taxes. 9. Warranty and Guarantee 9.1. The vendor shall guarantee all repair work and replacement parts for a minimum of three months or 180 cycle hours, whichever occurs first. If a repair or part fails within this period, the vendor will replace or fix it at no additional cost to the City. 9.2. Notwithstanding Section 9.1 and without a temporal limitation, the vendor remains responsible for any defects in workmanship or materials used for repairs or maintenance and must rectify these defects at no charge to the City. 10. Liability 10.1. In addition to the liability provisions contained herein, Vendor shall assume frill responsibility for any damage to bicycles, tools, or equipment caused during the repair or Vendor Services ,lereemenl Pa2c 14 of 17 maintenance process, including latent repair/maintenance defects. EXHIBIT B PAYMENT SCHEDULE- BICYCLE SERVICING Modified 1-2024 Packages Brakes PECT Safety Inspection, Torque Check & Adjustment $ 54.99 RBP install Brake Pad (1 or 2 Pair) $ 33.00 LEVELl Level 1 Service Package $ 89.9. RBPP Install Brake Pad (1 or 2 Pair) w/ Package $ 17.00 LEVEL2 Level 2 Service Package $ 174.99 ADJB Adjust Brake Caliper Tension & Alignment $ 17.00 LEVELS Level Road Service Package $ 379.99 RBL Install Mechanical Brake Lever $ 34.00 LEVEL3F Level 3 Front Suspension Mountain Package $ 464.99 RDBR install Disc Brake Rotor $ 17.00 LEVEL3F Level Full -Suspension Mountain Package $ 599.99 RFBSC Install Full Brake System Mechanical Actuated -Any Type $ 55.00 RBC FHB RHYDRO Install Brake Caliperor Arms Flush / Bleed Hydraulic Brake Line (Each) Install Hydraulic Brake - Resize Line -Any Type $ 25.00 $ 45.00 $ 55.00 Assembly BILK Assemble New Bike Single Speed / Kids $ 62.00 ABLC Assemble New Bike Multi -Speed S 93.00 _ Cable and Housing BOXB Box Bike for Shipping S 80.00 BOXBE ABLE ABLHD ABLFS ABLAR Box Bike for Shipping E-Bike or TT Bike $ 150.00 Assemble Previous Built Bike Received from Shipping S 62.00 Assemble Frame Up Build Mechanical Brakes $ 200.00 Assemble Frame Up Build Hydraulic Brakes $ 249.00 Assemble Frame Up Build Aero Road /Triathaion Bike $ 324.00 RC RCHD RCH RCH2 RCHP Install Cable Install Cable & Housing Lockout or Dropper Install Cable & Housing Shift or Brake (Each) Install Cable & Housing Shift or Brake (2 CITY) Install Cable & Housing Shift or Brake (Each) w/ Package $ 17.00 $ 30.00 $ 30.00 $ 45.00 $ 15.00 RCH2P RCH4 Install Cable & Housing Shift or Brake (2 CITY) w/ Package Install Cable & Housing Shift or Brake (40TY) w/ Package $ 23.00 $ 42.00 Accessories ACH Install Cable & Housing Integrated Shift & Brake $ 150.00 RBAT Install Battery On Any Accessary $ 7 0 RKIC Install Kickstand $ 12.00 RTWS Install Training Wheels $ 17.00 Tire and Tubeless RRAC RFEN IWC Install Rack Install Fenders Install Computer w/ Wired or Wireless Sensors $ 30.00 $ 37,00 $ 20.00 TUBE RTUBEP BEI Install Tire/Tube Install Tire / Tube w/Package (NSTALLTIRE/TUBE E-BIKEorINTERNAL GEAR $ 15.00 $ 8.00 $ 45.00 RR TLRT RVST MTG LI TLR Recharge TLR Tire Replacement LRValve/Strip /Tire Conversion Mount Tubular Tirew/Glue Tire Liner Install $ 13.00 $ 20,00 $ 27.00 $ 80.00 $ 34.00 Bearing RMPB RRPB OverhaullwSpeed Service Suspension Linkage $ 30.00 $ 100.00 Suspension RSHCK Rear Shock Air Can Service (Seal Replacement & Relubrication) $ 75.00 FSFS Fork Lower Leg Service (Wiper Seals & Bath Oil) $ 75.00 FFO $ 200,00 Fork Complete Service (Wiper Seals, Bath Oil, Air Spring Service, Damper Bleed Trek Retail Operations / Labor Cheat Sheet - Mid v6 Ride Bikes. Have Fun. Feel Good. Modified 1.2024 Vendor Services Agreement Page 15 of 17 EXHIBIT B PAYMENT SCHEDULE- BICYCLE SERVICING (CONTINUED) Crank Hub RLCA Install Left Crank Arm $ 14.00 FHBS Freehub Body Service/ Replacement $ 42.00 RCRAK Install Crank (BB, FD, Etc,. Separate) $ 25.00 ADJHUB Adjust Hub Loose Ball / Cone 5 14.00 IPED Install Pedals $ 9.00 HUBOF Overhaul Hub - Front $ 21.00 Cl install Cleat $ 12.00 HUBOR Overhaul Hub - Rear $ 59.00 HUB03 Overhaul Hub- Internal Gear Hub $ 59.00 Drivetrain RFC Install / Remove Freewheel or Cassette $ 14.00 Wheel INC Install New Chain $ 15.00 WT Wheel True (Tension and Muli-Directional Alignment( 5 25.00 ICR Install Chainrings $ 42.00 LDC OrivetrainChain Lubricate $ 5.00 RWI Wheel Replacement Install 5 34.00 SPORE WB Wheel Spoke Replacement Wheel Build 5 34.00 S 100.00 Deraillleur ADJF Adjust Front Derailleur $ 19.00 ADJR Adjust Rear Derailleur 5 19.00 RFD Install Front Derailleur $ 29.00 Fork CTF Install / Cut Fork 5 50.00 RRD Install Rear Derailleur $ 30.00 RDH Install Replacement Derailleur Hanger $ 9.00 Misc Handlebar/Stem COMP PICK Complimentary Maintenance Pick Up & Delivery $ RGFB Install Grips Flat Bar $ 9.00 RHT Install HandlebarTape 5 25.00 CON Service Contracts w/ Other Businesses 5 RHB Install Handlebar $ 25.00 SD Troubleshoot / Diagnosis 15 Minute $ 25.00 CHB Cut Handlebar $ 35.00 FCTR Face, Chase, Tap, Ream, Hone, Align $ 30.00 RSTEM Install Stem (Stem Swap) $ 20.00 FIRM Firmware Update eBike & eSv5tem $ 34.00 ISTEM Install Handlebar or Stem Integrated $ 67.00 RMOT Install / Remove / Replace Motor $ 75.00 Sestpost Headset RSAD RNSP Install Saddle Install RigidSeatpost $ 7.00 $ 9A0 ADJH Adjust Headset (Threaded orThreadless) RHSPF Install Headset Bearings (loose ball or cartridge style) T$41.00 ODP Overhaul Dropper Seatpost $ 75.00 RLBBH Install Headset Press Fit Cups ADSP Install Dropper5eatpost $ 75,00 Bottom Bracket RBS Install Bottom Bracket- Press Fit or -Threaded 5 42.00 Bike Wash ADJ93 Adjust Bottom Bracket $ 25.00 BBW Bike Wash Plus Wheel Scrub, Drivetrain Clean & Lube $ 49.99 IreK Hetall Uperatlons ( Laoor Ctleat Sheet -Mid v6 Ride Bikes. Have Fun. Feet Good. Vendor Services Aareemcnt Page 16 of 17 F.XHiRiT C VENDOR QUOTE- BICYCLES rQuote Trek Bicycle Fort Worth South 5125 Granbury Road Fort Worth, TX 76133 United States Phone: 817-710-8180 www.TrekBikes.com FortWorthSouth@trekbikes.com Description kern Number IIAS" Price city roctenRled FX 1 5336622 $699.99 5699.99 1 S699.99 FX 2 5336678 $899.99 $899.99 1 5899.99 FX 3 5339894 S1,199.99 51,199.99 1 $1,199.99 Procaliber 6 5301896 $1,799.99 $1,799.99 1 57,799.99 Marlin 5 5337025 5849.99 $849.99 1 5849.99 Marlin 6 5337095 5999.99 5999.99 1 $999.99 Marlin 7 5337144 $1,399.99 $1.399.99 1 51,399.99 Subtotal: 57,849.93 Shipping 50.00 Tax 50.00 $7.849.93 $7.849.93 Vendor Services Aarcemew Paec 17 of 17 McLaughlin, Justin Franklin From: Henry, Jordan Sent: Monday, October 20, 2025 9:35 AM To: McLaughlin, Justin Franklin Subject: Follow-up - RFQT 25-0235 Bikes and maintenance Follow Up Flag: Follow up Flag Status: Flagged Good morning, I wanted to follow up with you because the new AR was approved and released, so the solution I was only able to vaguely mention when this bid closed is officially in place. With the AR changes, once an RFQt is performed and no responses are received, a department is able t o directly contract with a vendor. I don't know if you got any feedback from the vendors we invited (I didn't receive a response from my messages), but hopefully this lets the team get what they need for a more appropriate budget! I've copied a snip below, but this is under Section IX on page 52. 1 hope this helps! A. REQUEST FOR QUOTES (RFQt) a. AnAFQtIsthesolicitation documentwsedfor Informal Pror_.urements. b. Because an PFM is an informal bidding process,, the PSK or PSKs that results from the bid can newer exceed $109,000. cv As required under Texas Law, for any procurement greater than $3,000, the department shall check the Texas State comptrollees offive website to determine if there are Historicall+f Underutilized Businesses (HUB) in Tarrant, wise, Johnson, Parker, or Nnton County who can provide the goods and/or seruices being ,procured. If there are Suppliers on the HUB list that provide the needed goods or services, the requestor must send the RFQt to at least two of the Suppliers on the list on a rotating basis. If the Texas Comptrollers fist does nat have a HUB in the above -listed counties, then the City has complied with State Law, and no further searching is required. d, The informal bid documents should also be sent to all Bidders who have registered with the City with the commodity code that is being procured. e. Evaluation of responses received must apply the small Business Preference process outlined above in Section Iil.C.ti. f_ Tle Bids: in the event that the AFQt results in two identical low bids, the bidder that 6 a Small Business will prevail. In the event that the tie is between two Small t3usinessesr preference will be given to the bidderwho has tens city contractingexperlence- in the event the tie does not involve Small Businesses, the City will resolve the tie by drawing lots or flipping a Coln, g. If no responses are received by the closing date speaclfled on the RFC! solicitation documents, the department may engage in direct contact with a Vender capable of providing the good/service. h. The PurchasiRg Division shall maintain required procedures For RFQts, lnckidiRB whether Departments are authorized to perform their own RFQts or if RFQts must be handled by the Purchasing alyislon. Oe partrnentsshould r"Iew the Information on the Purchasing Tearns Channel for specific instructions on how to request a process an RFQt, Best, FORTWORTH. Jordan Henry (they/them) Buyer Financial Management Services Office 817-392-8461 100 Fort Worth Trail, Fort Worth, TX 76102 CONNECT WITH US. 0 0 o 0 Signature: 7>&f& . � Email: Peter.Elliott@fortworthtexas.gov FORTWORTH. Routing and Transmittal Slip Transportation & Public Works Department Document Title: Vendor Services Agreement Trek Retail Corporation, dba Trek Bicycle Fort Worth South For: To purchase, maintain, and repair bicycles that are used for Compliance/Enforcement purposes. M&C: N/A CPN: CSO: DOC#: Date: 5/18/2026 To: Name Department Initials Date Out 1. Justin McLaughlin TPW- Initial �M 2. Peter Elliott TPW- Signature C 3. Chelsea St. Louis TPW- Initial Chelsea St. LOUis 4. Martin Phillips TPW- Initial 5. Lauren Prieur TPW- Signature Lauren P Prieur 6. Amarna Muhammad Legal- Signature A 7. Jesica McEachem CMO- Signature 8. Katherine Cenicola CMO- Initial 9. Jannette Goodall CMO- Signature 10. Allison Tidwell CMO 11. Justin McLaughlin TPW- Initial 12. Charles Yarbro TPW DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: []YES ®No RUSH: ❑YES ❑No SAME DAY: []YES ®No NEXT DAY: []YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Trek Bicycles South Fort Worth, Inc. Subject of the Agreement: Vendor Services Agreement between the City of Fort Worth and Trek Retail Corporation doing business as Trek Bicycle Fort Worth South. This agreement with Trek Bicycle Fort Worth South is for purchasing, maintenance, and repairing bicycles used for Parking Compliance/Enforcement activities. M&C Approved by the Council? * Yes ❑ No M If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 0 No ❑ If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.