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Home My WebLink About28502-05-2026 - City Council - OrdinanceORDINANCE NO.28502-05-2026 AN ORDINANCE ADJUSTING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE WATER & SEWER COMMERCIAL PAPER FUND BY INCREASING ESTIMATED APPROPRIATIONS IN THE WATER CIS METER TO CASH PROGRAM PROJECT (CITY PROJECT NO. 104667) IN THE AMOUNT OF S1,084,285.00 AND DECREASING ESTIMATED APPROPRIATIONS IN THE COMMERCIAL PAPER PROJECT (CITY PROJECT NO. UCMLPR) BY THE SAME AMOUNT; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS THAT: SECTION 1. That the budget of the City of Fort Worth for Fiscal Year 2025-2026, as enacted by Ordinance 27979- 09-2025, as amended, is hereby further amended to make the following adjustments to estimated receipts and appropriations in the Water & Sewer Commercial Paper Fund by increasing estimated appropriations in the Water CIS Meter to Cash Program project (City Project No. 104667) in the amount of $1,084,285.00 and decreasing estimated appropriations in the Commercial Paper project (City Project No. UCMLPR) by the same amount. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance 27979-09-2025 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: M. Kevin � (a-s, II ° ^ M. Kevin Anders, II ( ay 21, 2C M. Kevin Anders, ii Jannette S. Goodall Assistant City Attorney City Secretary ADOPTED: May 12, 2026 EFFECTIVE: May 12, 2026 4d�A�n� a� F°Rr ��a O-000000000Qfi %+o oO� o° �amo° o�� 0° 0_� 0 0 00 0 *� °000000 'Cl an nEap54�a Ordinance No. 28502-05-2026 Page 1 of 1 City of Fort Worth, Texas Mayor and Council Communication DATE: 05/12/26 M&C FILE NUMBER: M&C 26-0349 LOG NAME: 60WATER CIS PROFESSIONAL CONSULTING SERVICES SUBJECT (ALL) Authorize Execution of Amendment No. 5 in the Amount Up to $1,829,797.00 for a Vendor Services Agreement with EMA, Inc. for Professional Consulting Services Related to the Implementation of a New Customer Information System for the Water Department, Adopt Resolution Expressing Official Intent to Reimburse Expenditures from Proceeds of Future Debt, and Adopt Appropriation Ordinance to Effect a Portion of Water's Contribution to the Fiscal Years 2026-2030 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: Authorize execution of Amendment No. 5 in an amount up to $1,829,797.00 to City Secretary Contract No. 61533, a vendor services agreement with EMA, Inc., for professional consulting services related to the implementation of the new Customer Information System for the Water Department for a revised contract amount of $2,284,285.00; Adopt the attached resolution expressing official intent to reimburse expenditures with proceeds of future enterprise fund debt for the Customer Information System Replacement; and Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Water & Sewer Commercial Paper Fund by increasing estimated appropriations in the Water CIS Meter to Cash Program project (City Project No. 104667) in the amount of $1,084,285.00 and decreasing estimated appropriations in the Commercial Paper project (City Project No. UCMLPR) by the same amount to effect a portion of Water's contribution to the Fiscal Years 2026-2030 Capital Improvement Program. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to formally authorize Amendment No. 5 for an additional amount up to $1,829,797.00, to City Secretary Contract (CSC) No. 61533, the vendor service agreement with EMA, Inc., for professional consulting services throughout implementation of the new system and related integrations for a revised contract amount of $2,284,285.00, and appropriate $1,084,285.00 of additional funding. The Fort Worth Water Utility currently manages billing and revenue collection for water, wastewater, stormwater, solid waste, and environmental protection services through a legacy Customer Information System (CIS) that is more than thirty years old. In Fiscal Year 25, the CIS system billed more than $735 million in revenues for these services through 3.6 million transactions. This aging platform no longer aligns with modern operational or customer -service standards and requires extensive manual processes to support core business functions. The utility engaged consultant services from EMA, Inc. to perform a comprehensive needs assessment and identify the new CIS software solution. As requirements were developed, staff determined that the CIS replacement should include closely integrated systems, including the Customer Relationship Management System, meter data management integration, payment processing, and a new mobile workforce management component for field services. • On November 14, 2023, M&C 23-0980 appropriated $500,000.00 for the hiring of a Water Utility Customer Information System Consultant. • On March 26, 2024, M&C 24-0235, approved the execution of a contract with EMA, Inc. in the amount of $1,200,000.00 and appropriated $700,000.00. • On June 7, 2024, the City entered into CSC No. 61533 with EMA, Inc. for Phase I services to provide a needs assessment and assistance in the development of the Request for Proposal specifications for the new CIS software solution in an amount up to $385,178.00. • On June 18, 2024, the City executed the First Amendment with EMA, Inc. to replace the Payment Schedule of the contract. • On June 12, 2025, the City executed the Second Amendment with EMA, Inc. to increase the spending authority of $385,178.00 for Phase by $69,310.00 for additional project management advisory assistance for a total spending authority of $454,488.00. • On July 25, 2025, the City executed the Third Amendment with EMA, Inc. to proceed with Phase II and incorporated a new pricing schedule of $745,351 for Phase II services through vendor selection but the amendment did not increase the spending authority for the contract. This spending authority will be added to Amendment No. 5. • On August 26, 2025, the City executed the Fourth Amendment with EMA, Inc. to update Phase II project schedule documents. Amendment No. 5 will add the $745,351.00 from Amendment No. 3 and provide for professional consulting services in the amount of $1,084,446.00 for assistance throughout the implementation of the new system and related integrations for a revised contract amount of $2,284,285.00. EMA, Inc. will actively serve as an independent advisor and quality assurance partner throughout the process. EMA, Inc.'s involvement will strengthen data governance structures, improve data integrity, reduce operational and revenue risk, elevate deliverable quality, and drive accountability to ensure a controlled go -live and stable long-term operations. It is the practice of the Water Department to appropriate its Capital Improvement Program plan throughout the Fiscal Year (FY), instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program (CP) will be used to provide interim financing for this project until debt is issued. Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution. Federal regulations require the City, as the bond issuer, to declare its intent to reimburse these portfolios with bond proceeds. Funding is budgeted in the Commercial Paper project within the W&S Commercial Paper Fund for the purpose of funding the Water Customer Information System Meter to Cash Program project. Appropriations for Water CIS METER TO CASH PGRM project are as depicted be Fund W&S Capital Projects - Funs 56002 W&S Commercial Paper - Fund 56026 Project Total Existing Additional Appropriations Appropriations Project Total* $1,612,000.00 $0.00 $1,612,000.00 $0.00 $1,084,285.00 $1,084,285.00 $1,612,000.00 $1,084,285.00 $2,696,285.00 There are two pending M&Cs that will appropriate additional funds to this project: 13PRFP25-0128 WATER CUSTOMER INFORMATION SYSTEM SOFTWARE WTR HO in the amount of $23,740,044.00 in Commercial Paper; and M&C 60WATER CIS INTERNAL STAFFING SUPPORT in the amount of $1,718,500.00 in Commercial Paper and $90,000.00 in PayGo. This project is located in ALL COUNCIL DISTRICTS. A Form 1295 is not required because: This contract will be with a publicly -traded business entity or a wholly -owned subsidiary of a publicly -traded business entity: EMA FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the Commercial Paper project within the W&S Commercial Paper Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S Commercial Paper Fund for the WATER CIS METER TO CASH PRGM project. Prior to any expenses being incurred, the Water Department has the responsibility of verifying the availability of funds. Submitted for Citv Manaaer's Office bv: Jesica McEachern 5804 Oriainatina Business Unit Head: Chris Harder 5020 Additional Information Contact: Chris Harder 5020