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Home My WebLink About058199-R3 - General - Contract - Work Shield, LLCCSC No. 58199-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 12, 2026 Work Shield, LLC Attn: Jared S. Pope, CEO 300 Crescent Court, Ste 875 Dallas, TX 75201 Re: Contract Renewal Notice City Secretary Contract No. 58199 (the "Contract") Renewal Term No. 3: October 01, 2026, to September 30, 2027 The above referenced Contract with the City of Fort Worth expires on September 30, 2026 (the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Erin Roden Purchasing Supervisor, Human Resources 817-392-7455 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples. CITY OF FORT WORTH: . A M-Ak- canna Giordano(Jun 1:25:09 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 06/23/2026 AL RECOMMENDED: ame: Kristen Smith itle: Human Resources Director 9vvnn TTEST: a. ' •10 OV8 °=d y: ame: Jannette Goodall itle: City Secretary VENDOR: WORK SHIELD, LLC Date: 06/12/2026 By: Name: Jared S. Pope Title: CEO CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Y: , Sa�1r HHu a (Jun 12, 2026 08:40:40 CDT) ame: Sandy Huerta itle: Employee and Labor Relations Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Jordan Alvarez Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0157 Form 1295 _N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 02/25/25 M&C FILE NUMBER: M&C 25-0157 LOG NAME: 142025WORKSHIELD SUBJECT (ALL) Authorize Amendment No. 1 to the Agreement with Work Shield, Inc. to Increase Annual Spending Authority by $100,000.00 for a New Total Annual Spending Authority Up to $255,556.00 for the Second Renewal and All Remaining Renewal Options, Based on Current Needs and Line Item Pricing in the Original Agreement RECOMMENDATION: It is recommended that the City Council authorize Amendment No. 1 to the agreement with Work Shield, Inc. (City Secretary Contract No. 58199) to increase annual spending authority by $100,000.00 for a new total annual spending authority up to $255,556.00 for the second renewal and all remaining renewal options, based on current needs and line item pricing in the original agreement. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize Amendment No. 1 to increase the annual spending authority for the agreement with Work Shield, Inc. by $100,000.00 per year for a total annual spending authority up to $255,556.00 for the remainder of the contract term and subsequent renewal options for an intelligence platform which provides intake, reporting, investigations and resolution of workplace harassment, discrimination and other Title VII-based issues in addition to reporting functions by City Employees. City Council approved the contract with Work Shield, Inc. on October 25, 2022 (M&C 22-0863; City Secretary Contract No. 58199). The initial M&C approval amount was $155,556.00 annually. The charges for the services provided by Work Shield, Inc. are on a line -item basis with the final calculation based on the number of city employees. The line -item cost ($3.00 per employee per month) has not changed since the inception of the agreement. However, the number of employees since the inception of the contract has increased. The estimated increase factors in the current and projected number of city employees subject to change. Funding is budgeted in the Other Contractual Services account within the General Fund for the Human Resources Department. A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Human Resources Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office b . Jesica L. McEachern 5804 Originating Business Unit Head: Dianna Giordano 7783 Additional Information Contact: FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Workshield Subject of the Agreement: Employer intelligence platform which provides for the intake, reporting investigations and resolution of workplace harassment, discrimination and other Title Vii based issues N/A N/A M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No ❑ CSC 58199-Al If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. N/A N/A Effective Date: October 01, 2026 If different from the approval date. Expiration Date: September 30, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.