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HomeMy WebLinkAbout064032-A1 - General - Contract - Texas Department of Housing and Community Affairs (TDHCA)Docusign Envelope ID: E29AED9D-AB76-82CF-809F-65156909ECF6 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FY 2026 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM GENERAL SET -ASIDE GENERAL REVENUE FIRST AMENDMENT TO CONTRACT NUMBER 63266010006 WITH City of Fort Worth, a political subdivision of the State of Texas CSC No. 64032-Al This First Amendment FY 2026 Homeless Housing and Services Program General Set -Aside Contract Number 63266010006 ("First Amendment") by and between the TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS, a public and official agency of the State of Texas ("Department"), and City of Fort Worth, a political subdivision of the State of Texas, ("Subrecipient"), hereinafter collectively referred to as "Parties", is executed to be effective on the dates provided herein. RECITALS WHEREAS, on September 25, 2025, and September 25, 2025, the Department and Subrecipient, respectively, executed the FY 2026 Homeless Housing And Services Program General Set -Aside Contract Number 63266010006 to be effective on September 1, 2025 ("Contract"); and WHEREAS, in accordance with Section 11 of the Contract and 10 TAC §7.4(e), the Department has authority to amend the Contract accordingly; and WHEREAS, the Parties desire to amend the Contract in the manner provided herein below. AGREEMENTS NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree asfollows: Section 2, Contract Term for Performance and Close -Out Process, of the Contract is hereby amended, effective the date executed by all parties to read as follows: "This Contract shall commence on September 1, 2025 and, unless earlier terminated as provided herein, terminate as follows: (1) the Subrecipient is permitted to incur expenses under this Contract until November 30, 2026 ("Contract Term"), and (2) the Department's obligations under the Contract shall end on February 14, 2027, and is conditioned on the Subrecipient's successful completion of the terms herein ("Close -Out Process")." 2. The "Performance Statement" attached as Exhibit A to the Contract is hereby deleted and replaced in its entirety with the Performance Statement consisting of one (1) page attached as Attachment #1 to this First Amendment, to be effective on the date executed by all Parties. 3. The "Budget" attached as Exhibit B to the Contract is hereby deleted and replaced in its entirety with the "Budget" consisting of one (1) page attached as Attachment #1 to this First Amendment to be effective on the date executed by all Parties. The Uniform Grant Management Standards continue to apply to this Contract. OFFICIAL RECORD CITY SECRETARY First Amendment to HHSP Contract Number 63266010006 FT. WORTH, TX Page 1 of 5 Docusign Envelope ID: E29AED9D-AB76-82CF-809F-65156909ECF6 4. All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall continue to govern except to the extent that said terms conflict with the terms of this First Amendment. In the event this First Amendment and the terms of the Contract are in conflict, this First Amendment shall govern, unless it would make the Contract void bylaw. 5. Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract. 6. This First Amendment maybe executed in several counterparts, each of which shall be deemed to be an original copy, and all of which together shall constitute one (1) agreement binding on Parties, notwithstanding that all the Parties shall not have signed the same counterpart. 7. If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy of its authorized signature printed by the receiving machine or the electronic transmission to be its original signature. 8. By signing this First Amendment, the Parties expressly understand and agree that its terms shall become a part of the Contract as if it were set forth word for word therein. 9. This First Amendment shall be binding upon the Parties hereto and their respective successors and assigns. 10. This First Amendment shall be effective on the date(s) provided herein. First Amendment to HHSP Contract Number 63266010006 Page 2 of 5 Docusign Envelope ID: E29AED9D-AB76-82CF-809F-65156909ECF6 AGREED TO AND EXECUTED BY: SUBRECIPIENT: City of Fort Worth, a political subdivision of the state of Texas DR= By' Name: Dianna Giordano Title: Assistant City Manager Date: 6/10/2026 1 3:53:20 PM CDT THIS CONTRACT, AS AMENDED, IS NOT EFFECTIVE UNLESS SIGNED BY THE EXECUTIVE DIRECTOR OF THE TEXAS DEPARTMENT AND COMMUNITY AFFAIRS, OR HIS/HER AUTHORIZED DESIGNEE. DEPARTMENT: TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS, a public and official agency of the State of Texas �UocuSigned by; Name: Abigail Versyp Title: Its duly authorized officer or representative Date: 6/10/2026 1 3:56:39 PM CDT First Amendment to HHSP Contract Number 63266010006 Page 3 of 5 IN WITNESS WHEREOF, the Patties hereto have executed this Agreement in multiple originals on the date written below their respective signatures to be effective on the Effective Date. ACCEPTED AND AGREED: CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this APPROVAL RECOMMENDED: contract, including ensuring all performance and reporting requirements. Beth ny Warner (Jun 11, 2026 09:14:15 CDT) C Name: Bethany Warner Title: Assistant to the City Manager/Special Projects /C7iLCL /"4i2.G� Name: Tara Perez Title: Homeless Strategies Manager APPROVED AS TO FORM AND LEGALITY: ATTEST: "F Fon°r°p0a 9.51 52 I`y1 �4pr"e, evyn III PPOprt�;`os�o By. BY Name Name: Jannette S. Goodall Title: Title: City Secretary Gavin Midgley Senior Assistant City Attorney CONTRACT AUTHORIZATION: M&c: 1295: 25-0557 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Docusign Envelope ID: E29AED9D-AB76-82CF-809F-65156909ECF6 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FY 2026 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM GENERAL SET -ASIDE GENERAL REVENUE FIRST AMENDMENT TO CONTRACT NUMBER 63266010006 WITH City of Fort Worth, a political subdivision of the State of Texas ATTACHMENT #1 EXHIBIT A PERFORMANCE STATEMENT City of Fort Worth, a political subdivision of the State of Texas Subrecipient shall carry out the following activities identified herein by implementing a Texas Homeless Housing and Services Program ("HHSP") in accordance with the State Act and its implementing rules under the HHSP State Rules. Close -Out Process: Ends February 14, 2027 os Contract Term: September 1, 2025 — November 30, 2026 Service Area: City of Fort Worth Program Activities Subrecipient agrees to perform the following measurable activities: A. Served 1. Persons entering HHSP projects: 40 2. Persons experiencing Homelessness served with essential services: 20 3. Persons At -risk of Homelessness served with essential services: 0 4. Persons served with Homeless Assistance ("HA"): 35 5. Persons served with Homelessness Prevention ("HP"): 5 6. Persons who used a day or night shelter: 0 7. Persons served with Case Management: 0 B. Outcomes 1. Persons experiencing Homelessness who maintained housing for three (3) months after HHSP exit: 3 2. Persons At -risk of Homelessness who maintained housing for three (3) months after HHSP exit: 0 C. New Beds 1. New beds created through Shelter Construction: 0 2. New beds created through Shelter Rehabilitation: 0 3. New beds created through Shelter Conversion: 0 First Amendment to HHSP Contract Number 63266010006 Page 4 of 5 Docusign Envelope ID: E29AED9D-AB76-82CF-809F-65156909ECF6 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FY 2026 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM GENERAL SET -ASIDE GENERAL REVENUE FIRST AMENDMENT TO CONTRACT NUMBER 63266010005 WITH City of Fort Worth, a political subdivision of the State of Texas ATTACHMENT #2 FXI-IIRIT R I. DEPARTMENT FINANCIAL OBLIGATIONS Additional funds may be obligated via Amendment(s) during the Contract Term. Funds may only be obligated and expended during the current Contract Term and reported during the Close -Out Process. Unexpended fund balances will be recaptured. II. BUDGET FOR AVAILABLE ALLOCATIONS ADMINISTRATION $45,842.00 CASE MANAGEMENT SALARY $0.00 CONSTRUCTION/REHABILITATION/CONVERSION $0.00 ESSENTIAL SERVICES $87.50 FINANCIAL ASSISTANCE- HOMELESS ASSISTANCE $371,496.50 FINANCIAL ASSISTANCE- HOMELESSNESS PREVENTION $41,000.00 OPERATIONS $0.00 TOTAL FUNDS AWARDED $458,426.00 III. FOOTNOTES TO BUDGET FOR AVAILABLE ALLOCATIONS: DS Denotes that the Subrecipient must request in writing any adjustment needed to a budget category before the Department will make any adjustments to the budget categories. Only those written request(s) from the Subrecipient received at least thirty (30) calendar days prior to the end of the Contract Term will be reviewed. The Department may decline to review written requests received during the final thirty (30) calendar days of the Contract Term. First Amendment to HHSP Contract Number 63266010006 Page 5 of 5 City of Fort Worth, Texas Mayor and Council Communication DATE: 06/24/25 M&C FILE NUMBER: M&C 25-0557 LOG NAME: 02ACCEPTING 2026 HOMELESS HOUSING AND SERVICES FUNDS SUBJECT (ALL) Authorize Acceptance of Grants from the Texas Department of Housing and Community Affairs for Homeless Housing and Services Program Funds in the Approximate Amount of $458,426.00 and Homeless Housing and Services Program -Youth Set Aside in the Approximate Amount of $155,551.00, Authorize Execution of Related Agreements, Authorize Execution of Subgrant Agreements with My Health, My Resources of Tarrant County to Provide Rental Assistance and with Transition Resource Action Center to Provide Youth Rental Assistance and Case Management, Find that the Subgrant Agreements Serve a Public Purpose and that Adequate Controls are in Place, and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize acceptance of grants from the Texas Department of Housing and Community Affairs for the Homeless Housing and Services Program funds in the approximate amounts of $458,426.00 (General) and $155,551.00 (Youth); 2. Authorize execution of grant agreements, including the ability to adjust the grant amounts in such agreements; 3. Authorize the execution of a subgrant agreement with My Health, My Resources of Tarrant County in the approximate amount of $458,426.00 to provide rental assistance to at least 40 permanent supportive housing clients (General); 4. Authorize the execution of a subgrant agreement with Transition Resource Action Center in the approximate amount of $155,551.00 to provide rental assistance and case management to at least eight (8) youth (Youth); 5. Find that the subgrant agreements serve the public purpose of reducing chronic and youth homelessness and that adequate controls are in place through the subgrant agreements; and 6. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating State Fund in the approximate amount of $613,977.00, subject to the receipt of the grant, for the purpose of reducing chronic and youth homelessness. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to approve the acceptance of grant funding and related agreements for two categories (general and youth) of services directed to individuals experiencing homelessness. The State of Texas provides grant funding for the Homeless Housing and Services Program (HHSP) administered by the Texas Department of Housing and Community Affairs (TDHCA) to municipalities with a population of 285,500 or greater, including the City of Fort Worth (City). General - The 2026 HHSP amount allocated to the City is approximately $458,426.00. The HHSP funds may be used to provide rental assistance, case management and other services or housing options to reduce homelessness. My Health, My Resources of Tarrant County (MHMR) is the City's 2025 HHSP subgrantee and provides case management to the permanent supportive housing (PSH) clients. Pending a risk assessment and City Council approval, the City will enter into a subgrant agreement with MHMR for rental assistance for at least 40 PSH clients for the 2026 term. Youth - The 2026 HHSP-Youth amount allocated to the City is approximately $155,551.00. Eligible services include case management, emergency shelter, street outreach and transitional living. Transition Resource Action Center (TRAC) is the City's 2025 HHSP-Youth subgrantee and provides both rental assistance and case management to young adults age 18-24. Pending a risk assessment and City Council approval, the City will enter into a subgrant agreement with TRAC for rental assistance and case management for at least eight (8) youth for the 2026 term. By approval of this Mayor and Council Communication, the City Council finds that funding the subgrant agreements will meet the public purpose of helping to reduce chronic and youth homelessness and that adequate controls are in place through the subgrant agreements to ensure that the public purpose is carried out. Upon acceptance, the grant will begin on September 1, 2025. The City Manager's Office Homeless Strategies Division will administer the HHSP and HHSP-Youth funds and monitor the sub -grantees, MHMR and TRAC. The subgrant agreements will be from September 1, 2025 to August 31, 2026. An Assistant City Manager is authorized to execute the contracts. No City salaries will be charged to this grant; therefore, indirect cost recovery does not apply. There is no grant application repository number, as the City Manager's Office did not apply for this grant. A Form 1295 is not required for the contracts with TDHCA and MHMR because: these contracts will be with a governmental entity, state agency or public institution of higher education. A Form 1295 is required for the contract with TRAC. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, in the Grants Operating State Fund. The City Manager's Office (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the City Manager's Office has the responsibility to validate the availability of funds. This is a reimbursement grant. Submitted for City Manager's Office bk. Dianna Giordano 7783 Originating Business Unit Head: Bethany Warner 6121 Additional Information Contact: Tara Perez 2235 FORTWORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Texas Department of Housing and Community Affairs Subject of the Agreement: This is an amendment to the City's 2026 HHSP General contract with TDHCA for administrative costs and rental assistance for permanent supportive housing clients which extends the contract by 3 months and modifies the budget. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 64032 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes ❑ No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.