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Home My WebLink About063932-R1 - General - Contract - Parkhill, Smith & Cooper, Inc.CSC No. 63932-Rl CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 15, 2026 Attn: Clint Wofford, RLA Practice Leader I Partner Parkhill, Smith, & Cooper, Inc. 640 Taylor St. Ste 1900 Fort Worth, TX 76102 Re: Contract Renewal Notice City Secretary Contract No. 63932 (the "Contract") Renewal Term No. 01: July 10, 2026 to July 9, 2027 The above referenced Contract with the City of Fort Worth expires on July 9, 2026 (the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Jesus Murillo, Neighborhood Program Coordinator Jesus.Murillo(&,,FortWorthTexas. Gov 817-392-5730 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. CITY OF FORT WORTH ban.y 8Lt.r o& By: Dana Burghdoff (Jun 2Y2026 14: :55 CDT) Name: Dana Burghdoff Title: Assistant City Manager Date: 06/22/2026 APPROVAL RECOMMENDED: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. . N. By: esus Murillo (Jun 21, 2026 14:59:22 CDT) Name: Jesus Murillo Title: Neighborhood Program Coordinator APPROVED AS TO FORM AND LEGALITY: By: Kacey Thomas (Jun 22, 2026 13:49:21 CDT) Name: Kacey Thomas By: Title: Director, Neighborhood Services Name: Department Title: ATTEST: A* 'W'-p4p�d A gg�e w��o °°nn,fXesaB By: Name: Jannette S. Goodall Title: City Secretary Parkhill, Smith, & Cooper, Inc. aG g No-go-ol By: Clint Wofford (Jurf 113, 2026 06:44:21 CDT) Name: Clint Wofford, RLA Title: Practice Leader I Partner Sophie Mathews Sophie Mathews Assistant City Attorney C1010M :7:T�IT:�i11� [�J 71►i1:�(M �hA M&C: 25-0587 Date Approved: 6/24/2025 Form 1295 Certification No.: 2025-1311490 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Parkhill, Smith, & Cooper, Inc. Subject of the Agreement: This is the first renewal to CFW Non -Exclusive Vendor Services Agreement no. 63932.This is the first of two allowed, one year contract renewals. The subject of the original agreement is that the Vendor (Parkhill, Smith, & Cooper, Inc. ) will provide engineering, landscape architecture, and design services for the City's identified Neighborhood Improvement Program (NIP) areas on an as -needed basis. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: July 10, 2026 If different from the approval date. Expiration Date: July 9, 2027 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 105981 and 105982 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. Permanent Contracts Advanced Funding Agreements Architect Service Community Facilities Completion Agreement Construction Agreement Credit Agreement/ Impact Fees Crossing Agreement Design Procurement Development Agreement Drainage Improvements Economic Development Engineering Services Escrow Agreement Interlocal Agreements Lake Worth Sale Maintenance Agreement/Storm Water Parks/Improvement Parks/Other Amenities Parks/Play Equipment Project Development Property/Purchase (Property owned by the City) Property/Sales (Property owned by the City) Property/Transfers (Property owned by the City) Public Art Sanitary Sewer Main Replacements Sanitary Sewer Rehabilitations Settlements (Employees Only) Streets/Maintenance Streets/Redevelopment Streets/Repairs Streets/Traffic Signals Structural Demolition (City owned properties) Utility Relocation Water Reclamation Facility Water/Emergency Repair Water/Interceptor Water/Main Repairs Water/Main Replacement Water/Sanitary Sewer Rehabilitation Water/Sewer Service Water/Storage Tank 6/25/25, 11:27 AM M&C Review Official site of the City of Fort Worth, Tc- ,< CITY COUNCIL AGENDA FOR? II Create New From This M&C DATE: 6/24/2025 REFERENCE **M&C 25- LOG NAME: 19NIP-ENGINEERING & NO.: 0587 DESIGN CODE: G TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (CD 5, CD 9 and CD 11) Authorize Execution of a Professional Service Agreement with Parkhill Smith & Cooper and SWA Group for Engineering and Design Services Related to the Neighborhood Improvement Program in a Collective Amount Up to $825,000.00 RECOMMENDATION: It is recommended that the City Council authorize execution of a Professional Service Agreement with Parkhill Smith & Cooper and SWA Group for engineering and design services related to the Neighborhood Improvement Program in a collective total amount up to $825,000.00. DISCUSSION: The City of Fort Worth has selected two multi -discipline consultants to support the Neighborhood Improvement Program (NIP) in developing and implementing neighborhood -specific projects for the Transportation and Public Works Department (TPWD) and the Park & Recreation Department (PARD). The primary goal is to improve the capital delivery capacity for both departments. The awarded firms will be responsible for delivering the following services: 1. Existing Conditions Review and Needs Assessment 2. Design and Engineering Services 3. Project Reporting and Documentation 4. Bidding Process Support 5. Construction Support 6. Community Engagement Support The Request for Qualifications (RFQ) was advertised on January 23, 2025, and March 31, 2025, in the Fort Worth Star Telegram. The following responses were received and later reviewed and scored by staff members of the Neighborhood Services Department (NSD), TPW, and PARD. The table reflects the final rankings based on the established evaluation criteria. Ranking Proposers Score Order 1 IParkhill Smith & Cooper F271 2 SWA Group F 266 2 Olsson, Inc. 263 4 Bennett Partners Architecture Interiors 258 Planning, Inc. apps.cfwnet.org/council_packet/mc_review.asp?ID=33448&councildate=6/24/2025 1/3 6/25/25, 11:27 AM M&C Review Evaluation Criteria Olsson, Parkhill Bennett Partners SWA Inc. Architecture Group Interiors Planning, Inc. Experience & 27 29 25 26 Methodology for Analysis Approach, Expertise & Capacity Experience: Planning, Designing & Implementation Experience: Design & Engineering Team's Project Management Capacity, Administration & Reporting Team's Relevant Experience Experience in Fort Worth with Community Engagement Projects Principle, Project Manager & Local Staff Roles, Dedication, Etc Staff: Quantity, Location, Availability, Conflicts & Subcontractors Thoughts on History, Current Times & Future of Fort Worth 29 1 29 1 26 1 29 27 1 25 1 25 1 27 26 1 27 1 26 1 28 26 1 26 1 24 1 25 26 1 27 1 26 1 27 24 1 25 1 26 1 26 26 1 27 1 26 1 26 26 1 28 1 26 1 27 26 1 28 1 28 1 25 TOTALS F 263 [ 271 F- 258 266 The collective total cost of these contracts will be an amount up to $825,000.00 for the lifetime of the Agreements. The services will initially be used for the following three NIP areas: Fairhaven, Seminary, and Worth Heights- with each neighborhood's project costs estimated up to $275,000.00. However, services may be provided in any NIP area identified by Resolution or Mayor and Council Communication. With Council approval the contracts are expected to start in July of 2025. The agreements shall be effective upon execution and shall remain in effect for one year, with an option to renew for up to an additional two years. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. apps.cfwnet.org/council_packet/mc_review.asp?ID=33448&councildate=6/24/2025 2/3 6/25/25, 11:27 AM M&C Review The City's Business Equity goal on this Design/Build project is 12.76\% on design phase, and 25\% on construction phase. SWA Group, Inc. and Parkhill, Smith, & Cooper, Inc., have agreed/committed to utilize 12.76\% business equity participation on the design phase, and 25\% business equity participation on the construction phase. The final Business Equity goal on the construction percentage can be adjusted once Guaranteed Maximum Price has been finalized. Any changes in subcontractors will be reviewed by the Business Equity Division. Funding is budgeted in the General Capital Projects Fund for the Neighborhood Service Department. The Fairhaven, Seminary, and Worth Heights NIP areas are located in COUNCIL DISTRICTS 5, 9 and 11. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects Fund for the SE24 Design & Eng Firm, WH24 Design & Eng Firm and NIP2025-Design & Eng projects to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I I Year I (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I I Year I (Chartfield 2) Submitted for City Manager's Office by. Originating Department Head: Additional Information Contact: ATTACHMENTS Dana Burghdoff (5804) Kacey Bess (8187) Letitia Brown Moore (7756) 19NIP-ENGINEERING & DESIGN funds avail.docx (CFW Internal) NIP - Compliance Memo .pdf (CFW Internal) NIP -Form 1295 - Parkhill.pdf (CFW Internal) NIP BID TABULATION.docx (CFW Internal) NIP FID TABLE.xlsx (CFW Internal) NIP Map Fairhaven District 11.pdf (Public) NIP Map Seminary -_District 9.pdf (Public) NIP Map Worth Heights - District 8.pdf (Public) SWA Form 1295.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=33448&councildate=6/24/2025 3/3 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 12025-1311490 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Parkhill Fort Worth, TX United States Date Filed: 05/19/2025 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 05/20/2025 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. RFQ No. 23-0053 Professional Engineering and Architecture Services Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary Edwards, Jay Midland, TX United States X Hart, Dan Austin, TX United States X Hamilton, John T. Lubbock, TX United States X Haberer, Mark Lubbock, TX United States X Finley, David Frisco , TX United States X Stills, Mary El Paso, TX United States X Ramirez, Michael El Paso, TX United States X Nelson, Scott Frisco, TX United States X Edwards, Zane Lubbock, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is and my date of birth is My address is (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of , 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.e02d6221 Signature: 4114�--,� Signature: Email: ircarrasco@parkhill.com Email: jannette.goodall@fortworthtexas.gov