Loading...
HomeMy WebLinkAbout065423 - General - Contract - U.S. Department of Homeland SecurityCITY SECRETARY 65423 CONTRACT NO. Authorized Representative: VALERIE WASHINGTON ASSISTANT CITY MANAGER NAME TITLE yg&, �� Valerie Washington (Jun 22, 2026 10:55:43 CDT) 06/22/2026 I SIGNATURE CONTRACT COMPLIANCE MANAGER: DATE By signing this document, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ANTHONY WILLIAMS NAME SIGNATURE ENVIRONMENTAL SUPERVISOR TITLE APPROVED AS TO FORM AND LEGALITY' Assistant Ctrs Attorney: Kevin Andars ATTEST: By: Jannette Goodall Cite Secretary Kc OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 1. DATE ISSUED MM/DD/YYYY 1a. SUPERSEDES AWARD NOTICE dated 06/09/2026 except that any additions or restrictions previously imposed 06/15/2026 remain in effect unless specifically rescinded 2. ASSISTANCE LISTING NUMBER 97.091 - Homeland Security Biowatch Program 3. ASSISTANCE TYPE Cooperative Agreen 4. GRANT NO. 26CWDBI000031-01-01 Formerly 4a. FAIN 26CWDBI000031 6. PROJECT PERIOD MM/DD/YYYY From 06/09/2026 7. BUDGET PERIOD MM/DD/YYYY From 06/09/2026 5. TYPE OF AWARD Other 5a. ACTION TYPE Post Award Amendment MM/DD/YYYY Through 07/31/2026 MM/DD/YYYY Through 07/31/2026 2026 BIOWATCH MONITORING - FORT WORTH FIELD OPERATIONS Department of Homeland Security DHS Grants and Financial Assistance Division (GFAD) 6595 Springfield Center Dr Springfield, VA 22150 NOTICE OF AWARD AUTHORIZATION (Legislation/Regulations) Full -Year Continuing Appropriations and Extensions Act, 2025, Public Law 119-4, Division A, Title I 9a. GRANTEE NAME AND ADDRESS 9b. GRANTEE PROJECT DIRECTOR CITY OF FORT WORTH Anthony Williams 100 Fort Worth Tr1 100 FORT WORTH TRAIL Fort Worth, TX 76102-2661 ENVIRONMENTAL QUALITY DIVISION FORT WORTH, TX 76102-2661 Phone:817-392-5462 10a. GRANTEE AUTHORIZING OFFICIAL 10b. FEDERAL PROJECT OFFICER Ms. Valerie Washington Ms. Theresa Gallagher 100 Fort Worth Trl 7th And D Street SW City Manager's Office Washington, DC 20407-0001 Fort Worth, TX 76102-2661 Phone:202-923-0693 ALL AMOUNTS ARE SHOWN IN USD 11. APPROVED BUDGET (Excludes Direct Assistance) 112. AWARD COMPUTATION I Financial Assistance from the Federal Awarding Agency Only a. Amount of Federal Financial Assistance (from item 11 m) 182,600.00 11 Total project costs including grant funds and all other financial participation I I b. Less Unobligated Balance From Prior Budget Periods c. Less Cumulative Prior Award(s) This Budget Period d. AMOUNT OF FINANCIAL ASSISTANCE THIS ACTION 0.00 182,600.00 0.00 a, Salaries and Wages b, Fringe Benefits 29,250.00 13. Total Federal Funds Awarded to Date for Project Period 182,600.00 C. Total Personnel Costs ................. 87,750.00 14. RECOMMENDED FUTURE SUPPORT d. Equipment .................................. 80,000.00 (Subject to the availability of funds and satisfactory progress of the project): e. Supplies .................................. 3,900.00 YEAR TOTAL DIRECT COSTS YEAR TOTAL DIRECT COSTS a. 2 d. 5 f. Travel .................................. 200.00 b. 3 e. 6 9. Construction .................... •........... .. 0.00 C.4 f.7 h. Other .................................. i. Contractual 4,900.00 0.00 15. PROGRAM INCOME SHALL BE USED IN ACCORD WITH ONE OF THE FOLLOWING ALTERNATIVES: a. DEDUCTION b. ADDITIONAL COSTS j. TOTAL DIRECT COSTS 176,750.00 C. MATCHING d. OTHER RESEARCH (Add / Deduct Option) a. OTHER (See REMARKS) k. INDIRECT COSTS 5,850.00 16. THIS AWARD IS BASED ON AN APPLICATION SUBMITTED TO, AND AS APPROVED BY, THE FEDERAL AWARDING AGENCY ON THE ABOVETITLED PROJECTAND IS SUBJECT TOTHETERMS AND CONDITIONS INCORPORATED EITHER DIRECTLY I. TOTAL APPROVED BUDGET 182,600.00 OR BY REFERENCE IN THE FOLLOWING: a. The grant program legislation b. The grant program regulations. c. This award notice including terms and conditions, If any, noted below under REMARKS. m- Federal Share 182,600.00 d. Federal administrative requirements, cost principles and audit requirements applicable to this grant. In the event there are conflicting or otherwise inconsistent policies applicable to the grant, the above order of precedence shall n. Non -Federal Share 0.00 prevail. Acceptance of the grant terms and conditions is acknowledged by the grantee when funds are obtained from the grant payment system. drawn or otherwise REMARKS (Other Terms and Conditions Attached - n Yes 10 No) The purpose of this amendment is to update the Grantee Authorizing Official. All other terms and conditions, as previously issued remain in effect. GRANTS MANAGEMENT OFFICIAL: Marsha Mathis, Director, Grants and Financial Assistance Division 6595 Springfield Center or Springfield, VA 22150 Phone: (202 )447-5950 17.OBJ CLASS 4100 18a. VENDOR CODE 75-6000528 18b. EIN 756000528 19a. UEI ENS6MKS1ZL18 19b. DUNS 073170458 20. CONG. DIST. 12 FY-ACCOUNT NO. DOCUMENT NO. ADMINISTRATIVE CODE AMT ACTION FIN ASST APPROPRIATION 21. a.052270570411 b. CWDBI000031A C. BIO d. $0.00 e. 22. a. b. C. d. e. 23. a. b. C. d. e. AWARD ATTACHMENTS CITY OF FORT WORTH 1. Award letter 2. FY'26 BioWatch T&Cs w/FEMA 3. FEMA Std T&Cs 26CWDBIO00031-01-00 June 9, 2026 City of Fort Worth 100 Fort Worth Trail Fort Worth, TX 76102-2661 U.S. Department of Homeland Security Washington, DC 20528 agyARTHomeland Security 'VD SE Y RE: Agreement Number: 26CWDBIO00031 Congratulations on being selected as a recipient of the U.S. Department of Homeland Security (DHS), Homeland Security BioWatch Program, Funding Opportunity Number: DHS-26-091-00001. Your application was awarded in the amount of $182,600.00 Enclosed are the DHS Standard Administrative Terms and Conditions and the FEMA Standard Terms and Conditions as administered by the Department of Homeland Security (DHS). Please read closely these terms and conditions. Failure to comply with the terms, conditions, or reporting requirements may result in a draw -down restriction being placed on your Payment Management System account or denials of future funding. In addition to the general Terms and Conditions your award contains Program Specific Terms and Conditions which apply to this grant agreement as well as a statement of substantial involvement by DHS. Again, please carefully read all award terms and conditions. Following the enclosed guidelines are critical to the successful implementation of your project. Your success is important to DHS. Please contact us if you have any questions about getting your project started. For this award, the Department of Homeland Security utilizes the GrantSolutions grants management system to manage all financial assistance awards. Please see below for important information regarding account establishment and navigating the system. Use of GrantSolutions Grants Management System GrantSolutions is an online Federal grant management system. It provides a venue for the Department of Homeland Security to work with you, the grantee, to manage your grant. GrantSolutions is a web - based system, therefore you can access information about your grant anywhere you have Internet access. All users within the GrantSolutions system must have an account established. To request A User Account please follow the instructions below. For your convenience the link for the Grant Recipient User Account Request Form is included. Homeland -U� Security Page 1 2 User Account Instructions: • All paper account requests must be made by the prospective user's supervisor or other authorized organization official. • The requester must complete and sign the first section of the Recipient User Account Request Form. • The person who will be receiving access needs to sign and date the second part of the form (Data Access/Security Compliance Statement). The form also requires signature by a supervisor on page 5 as well. • Email all required documents to the GrantSolutions Help Desk at help@grantsolutions.gov or fax to (703) 288-5390. Please note we cannot accept emails to the Help Desk over 5 MB in size. If you have questions, please call the GrantSolutions Support Desk at (866) 577-0771. Reminder: Accounts should be established for your Authorizing Official and Program Director, as well as any other users who require access and notifications of award activity. All Grantee User Account forms should be submitted directly to the GrantSolutions Help Desk at: help@grantsolutions.gov no later than June 30, 2026. Use of Payment Management System In addition to GrantSolutions, DHS also uses the Department of Health and Human Services (DHHS), Payment Management System (PMS) for payment of funds under all awards. PMS is a full -service central payment and cash management system which requires you to establish a user account. You are encouraged to immediately complete the required PMS access forms. Otherwise, payments for any work performed under the grant program will not be processed until these forms are properly submitted to PMS, and an account has been established for your organization. Please note the following: If your organization has never received grant funds from the DHS Grants and Financial Assistance Division, you must complete the New User and Account Establishment process by creating an ID.me account and completing the New user Access Request form directly on the PMS website. Additional information may be found at: https://pms.psc.gov/forms/New-User-Request Grantee.pdf and Payment Management System (psc.gov) . Additionally, when completing the SF1199A form, Section 2 should contain the following information: DHS/MGMT/OCPO/OPO/GFAD Grants and Financial Assistance Division MS 0080 6595 Springfield Center Dr. Springfield, VA 20598-0080 Lastly and as a reminder, under the terms and conditions of this award, your organization must maintain an active System for Award Management (SAM) registration at ttps://www.sam.gov/portal/public/SAM/ The account must remain active until you send the final financial report or until you receive the final Homeland -U� Security Page 1 3 payment, whichever is later. If your organization's SAM registration expires during the required period, the Service will suspend payment under this [and all other service] awards to your organization until the registration is updated by your organization. If you have questions concerning this award, please contact the appropriate DHS official listed below. Program/Technical matters Theresa Gallagher Email: theresa.gallagher@hq.dhs.gov Grant/Fiscal related matters Marsha Mathis Grants Officer marsha.mathis@hg.dhs.gov Sincerely, Mawl Math&k Grants Officer Office of Procurement Operations Office of the Chief Procurement Officer COOPERATIVE AGREEMENT TERMS AND CONDITIONS In addition to the DHS Standard Terms and Conditions as outlined here: DHS standard terms and conditions, the following Terms and Conditions apply specifically to this award as issued by the Office of Procurement Operations (OPO): ARTICLE I. FEDERAL ADMINISTRATIVE TERMS AND CONDITIONS A. AWARD SPECIFIC TERMS AND CONDITIONS AND/OR RESTRICTIONS There are no award -specific terms and conditions applied to this award. B. PROGRAM SPECIFIC TERMS AND CONDITIONS 1. Surge Sampling: In the event of elevated threat, DHS will direct the recipient to perform supplemental sampling for biological agents, e.g., twice daily sampling or sampling at locations not routinely serviced. During very specific cases, the recipient will be required to collect additional sampling. Estimated costs associated with this increased activity must be reported to the program official within two (2) business days. Transport of Exposed Filter Holders: The recipient must transport samples and filter holders back to the designated Laboratory Response Network (LRN) laboratory office by the time agreed upon between the affected LRN laboratory manager and the field operations program manager. Upon arrival at the laboratory, the recipient must follow sample transfer protocols and procedures for ensuring chain of custody, transferring data into the appropriate sample management system database, and decontamination procedures for the sample hand-off. All applicable protocols and procedures are provided by DHS on the BioWatch portal, and electronically upon request. The chain of custody records for the field operations will also be completed at this point. Communication with DHS: The recipient must inform the DHS BioWatch Operations Manager within two (2) business days by e-mail or other written correspondence as soon any of the following conditions become known: 1) sampler failures or downtimes; 2) site or sampler relocations or closures; 3) deviations from the normal operations or the approved Standard Operating Procedures; and 4) changes from quality assurance procedures. DHS considers the sampling techniques, exercises conducted in local BioWatch jurisdictions, and the development of both national guidance and local response plans to be in stages of research, development, testing, and evaluation. It is imperative that the recipient provide feedback to DHS. 4. Safeguarding of Information: The recipient is responsible for safeguarding sensitive information which will be made available for review by DHS. Information containing location of sites, and other potential vulnerabilities is considered sensitive. 5. All finalized requests for Training and Exercise (T&E) funds, inclusive of the itemized cost and detailed justification, must be submitted a minimum of 30 days prior to the beginning of the training exercise. All training and exercise requests must be approved before funds are unrestricted and expended. 6. Program staff requiring access to government information technology systems (e.g., BioWatch Sample Tracking Tool, Data Management System) are subject to additional DHS security screening via the Homeland Security Information Network (HSIN). Note: Non-U.S. Citizens are going to go through higher scrutiny. If they are not cleared for use, they cannot work on BioWatch and we cannot reimburse the jurisdiction for any costs related to that persons activities. 7. Performance Measures and Targets: Targets and other performance measures will be communicated by the Program Office. The BioWatch field operations do not produce analytical data, so there are no formal data quality objectives associated with the field component of the program. However, quality objectives are established for the sample collection process as outlined in the BioWatch Field Operations Standard Operating Procedures (SOP). Each jurisdiction is responsible for ensuring these objectives are met. If the Local Field Office (LFO) does not meet the objectives, it must develop a Corrective Action Report to determine the root cause and how the LFO will monitor, update, and correct the deficiency. DHS will conduct periodic reviews of Recipient compliance with the BioWatch Field Operations SOP via the BioWatch Evaluation Program (BWEP) and BioWatch Quality Assurance program audits. C. DHS SUBSTANTIAL PROGRAMMATIC INVOLVEMENT 1. DHS will provide technical assistance in reference to the most recent version of the Standard Operating Procedures (Field Operations SOP), including evaluating the program technologies (Sample Track Tool, HSIN, etc.), Recipient's site security procedures, network design, and collector siting; 2. DHS will provide technical guidance, assistance, and direction through email and teleconferences (to include regularly scheduled teleconferences), as deemed necessary; 3. DHS will review and provide a final determination for changes requested in collector network design and siting; 4. DHS will provide national guidance for notification protocols and post-BioWatch Actionable Result (BAR) activities; 5. DHS will notify the Recipient when National Special Security Events, (NSSEs), Special Event Assessment Rating (SEAR) Level I event, and/or periods of elevated security threat such as surge operations requiring increased sampling; 6. DHS will provide the Recipient the opportunity to comment on any proposed changes to the Field Operations SOP. If DHS revises these documents, the BioWatch Program Office will notify the Recipient through the DHS Grants Officer at least 60 days prior to the effective date of the implementation; and 7. DHS will review and provide approval or comments on any feedback from the awardee regarding findings of the bi-annual BioWatch Evaluation Program (BWEP). 8. DHS will conduct stakeholder sessions and periodic meetings on issues identified by the recipient or other partners, at the discretion of the program. ARTICLE II. GENERAL TERMS AND CONDITIONS A. APPLICABILITY -� 1. General. The terms and conditions set forth in this document and elsewhere in the Federal Award package will apply to all budget periods for the Federal Award. 2. Post -Award Changes. DHS may revise terms and conditions in this document and other parts of the Federal Award package if it determines that there was an error in the package or otherwise determines that an administrative change must be made to the package. DHS will notify the Recipient in writing of the change and provide an updated Federal Award package document 30 days prior to the effective date of the implementation. Once notification occurs, any subsequent drawdown will indicate Recipient acceptance of the changes to the Federal Award. 3. Continuation Awards. If the Federal Award includes more than one budget period, DHS may revise the terms and conditions in this document or elsewhere in the award package when awarding continuation funding and approving an additional budget period. DHS will notify the Recipient of these changes and the Recipient, by applying for continuation award funding, agrees to comply with the revisions, should it receive a continuation award. These revisions would apply only to that budget period and future budget periods and would not apply retroactively to previous budget periods. 4. Applicability of DHS Standard Terms and Conditions to Tribes. The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down to subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist. 5. Non -Applicability of Specific Agreement Articles. Notwithstanding their inclusion in this award, the following FY 2026 DHS Standard Terms and Conditions do not apply to this grant award: 1. Section 3-1. "Communication and Cooperation with the Department of Homeland Security and Immigration Officials." 2. Paragraph (2)(a)(ii) of Section 3-1. "Federal Anti -Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act." 6. Non -Applicability of Specific Terms and Agreement Articles Pursuant to County of Santa Clara, et al. v. Noem, et al. Pursuant to the preliminary injunction order issued on November 21, 2025, in County of Santa Clara et al. v. Noem, et al., No. 25-cv-08330- WHO (N.D. Cal.), the following terms and conditions do not apply to awards or subawards issued to any of the plaintiffs subject to the preliminary injunction order while the order remains in effect: (1) Section 3-1. of the DHS Standard Terms and Conditions titled "Federal Anti -Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act " and the Agreement Article titled "Federal Anti -Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act3 in this award package; and (2) Section 3-2. of the DHS Standard Terms and Conditions titled "All Executive Orders Related to Grants" and the Agreement Article titled "All Executive Orders Related to Grants" in this award package. If the preliminary injunction is extended to cover additional plaintiffs, these terms and conditions will also not apply to any awards or subawards issued to those plaintiffs. If the preliminary injunction is stayed, vacated, or extinguished, Section 3-1. of the DHS Standard Terms and Conditions titled "Federal Anti -Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act", the "Federal Anti - Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act" Agreement Article, Section 3-2. of the DHS Standard Terms and Conditions titled "All Executive Orders Related to Grants," and the Agreement Article titled "Section 3-2. of the DHS Standard Terms and Conditions titled "All Executive Orders Related to Grants" will immediately become effective. As stated in the Agreement Article titled "Non -Applicability of Specific Agreement Articles, Paragraph (2)(a)(ii) of "Federal Anti - Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act" Agreement Article and Paragraph (2)(a)(ii) of Section 3-1. "Federal Anti - Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act" of the DHS Standard Terms and Conditions will not apply even if the preliminary injunction is stayed, vacated, or extinguished. 7. Non -Applicability of Specific Terms and Agreement Articles Pursuant to City of Chicago et al. v. Noem, et al. Pursuant to the preliminary injunction order issued on November 21, 2025, in City of Chicago et al. v. Noem, et al., No. 25-CV-12765 (N.D. Ill.), the following terms and conditions do not apply to awards or subawards issued to any of the plaintiffs subject to the preliminary injunction order while the order remains in effect: (1) Section 3-1. of the DHS Standard Terms and Conditions titled "Federal Anti -Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act" and the Agreement Article titled ""Federal Anti -Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act"" in this award package; and (2) Section 3-2. of the DHS Standard Terms and Conditions titled "All Executive Orders Related to Grants" and the Agreement Article titled "All Executive Orders Related to Grants" in this award package. If the preliminary injunction is extended to cover additional plaintiffs, these terms and conditions will also not apply to any awards or subawards issued to those plaintiffs. If the preliminary injunction is stayed, vacated, or extinguished, Section 3-1. of theDHS Standard Terms and Conditions titled "Federal Anti -Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act", the "Federal Anti - Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act" Agreement Article, Section 3-2. of the DHS Standard Terms and Conditions titled "All Executive Orders Related to Grants," and the Agreement Article titled "All Executive Orders Related to Grants" will immediately become effective. As stated in the Agreement Article titled "Non -Applicability of Specific Agreement Articles Paragraph (2)(a)(ii) of "Federal Anti -Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act" Agreement Article and Paragraph 2(a)(iii) of Section 3.1. "Federal Anti -Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act" of the DHS Standard Terms and Conditions will not apply even if the preliminary injunction is stayed, vacated, or extinguished. 8. Non -Applicability of Specific Terms and Agreement Articles Pursuant to City of Seattle v. Trump, et al. Pursuant to the preliminary injunction order issued on October 31, 2025, in City of Seattle v. Trump, et al., No. 2:25-cv-01435-BJR (W.D. Wa.), the following terms and conditions do not apply to awards or subawards issued to any of the plaintiffs subject to the preliminary injunction order while the order remains in effect Section 3-1. of the DHS Standard Terms and Conditions titled "Federal Anti -Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act" and the Agreement Article titled "Federal Anti -Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act" in this award package. If the preliminary injunction is extended to cover additional plaintiffs, these will also not apply to any awards or subawards issued to those plaintiffs. If the preliminary injunction is stayed, vacated, or extinguished, Section 3-1. of the DHS Standard Terms and Conditions titled "Federal Anti -Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act" and the "Federal Anti - Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act" Agreement Article will immediately become effective. As stated in the Agreement Article titled "Non -Applicability of Specific Agreement Articles," Paragraph 2(a)(ii) of the "Federal Anti -Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act" Agreement Article and Paragraph 2(a)(ii) of Section 3-1."Federal Anti -Discrimination Laws Material to the Government's Payment Decisions Under the False Claims Act" of the DHS Standard Terms and Conditions will not apply even if the preliminary injunction is stayed, vacated, or extinguished. B. AMENDMENTS AND REVISIONS The Recipient is required to report deviations from the approved budget and request prior approvals from DHS for budget and program revisions for the Federal Award in accordance with 2 C.F.R. § 200.308. This Federal Award is a [construction/non- construction] award for the purposes of applying the prior approval requirements. Scope or objective changes are generally not permitted unless authorized by law; Recipients should contact DHS with questions about changes to scope or objectives. 2. DHS does not waive any prior approval requirements pursuant to 2 C.F.R. § 200.308(e). 3. For non -construction work under awards where the Federal share is greater than the simplified acquisition threshold (currently $250,000), per 2 C.F.R. § 200.308(f), the Recipient must obtain prior written approval from DHS for transfers of funds among direct cost categories where the cumulative amount of such transfers exceeds or is expected to exceed 10 percent of the total approved budget. 4. The Recipient must obtain prior written approval from DHS for transfers of funds from direct costs to the indirect costs object class or vice versa when such cumulative transfers among those direct cost categories exceed ten percent of the total budget approved. 5. The Recipient must obtain prior written approval from DHS before making any fund or budget transfers between construction and non -construction work. C. PRIOR APPROVAL REQUIRED The Recipient shall not, without the prior written approval of the DHS, request reimbursement, incur costs or obligate funds for any purpose pertaining to the operation of the project, program, or activities prior to the approved Budget Period. D. PERIOD OF PERFORMANCE A. Period of Performance The Budget Period shall be up to 12 months. If applicable, the approval by DHS of subsequent budget periods under the federal award are subject to the availability of funds, program authority, satisfactory performance, compliance with the terms and conditions of the federal award, and a determination that a subsequent budget period is in the best interests of the federal government. 2. If applicable, The Recipient must request prior approval to carry over unobligated balances from one budget period to the following budget period. B. Period of Performance Extension Request 1. Extensions to the Period of Performance can only be authorized in writing by the DHS Grants Officer. 2. The extension request shall be submitted to the DHS Grants Officer sixty (60) days prior to the expiration date of the performance period. 3. Requests for time extensions to the Period of Performance will be considered, but will not be granted automatically, and must be supported by adequate justification to be processed. The justification is a written explanation of the reason(s) for the delay; an outline of remaining resources/funds available to support the extended Period of Performance; and a description of performance measures necessary to complete the project. Extension requests shall not be processed without up- to -date performance and financial status reports and adequate justification. 4. DHS has no obligation to provide additional resources/funding due to an extension. E. CLOSEOUT REPORTING PERIOD Per 2 C.F.R. § 200.344(a), the Recipient has 120 calendar days after the end of the period of performance to submit all final financial, performance, and other reports required by the terms and conditions of this award. F. LIQUIDATION PERIOD Per 2 C.F.R. § 200.344(b), the Recipient has 120 calendar days after the end of the period of performance to liquidate all obligations incurred under this award. G. FINANCIAL REPORTS 1. Recipients must report obligations and expenditures through a federal financial report. The final FFR is due within 120 calendar days after the end of the POP, and the recipient shall submit a Federal Financial Report (SF-425) into the Grant Solutions system. The report shall be submitted via Grant Solutions using the guidance found here: Grant Solutions Federal Financial Report 2. Final Federal Financial Report — The Recipient shall submit a Federal Financial 6 Report (SF-425) into the Grant- Solutions system no later than 120 days after the end of the POP. The report shall be submitted via Grant Solutions using the guidance found here: Grant Solutions Federal Financial Report H. PERFORMANCE REPORTS 1. Quarterly, Semi -Annual, or Annual Performance Reports —At the discretion of the program, the Recipient shall submit performance reports into the G r a n t S o l u t i o n s system no later than 120 days at the end of the Period of Performance or as otherwise requested. The report shall be submitted via www.GrantSolutions.gov using the guidance found here: Grant Solutions Performance Progress Report. 2. Performance Report Content (non -construction): The performance reports must contain the following information. If the Recipient considers any of the following information to be proprietary, the Recipient must identify the beginning that information with ****Begin Proprietary Information**** and the end of the information with ****End Proprietary Information****. + Performance Measures and Targets: Development and maintenance of a 24/7/365 operational ability to detect and respond to a bioterrorist event in accordance with PPD-8 including: 1. The percentage of time the collectors are operational. 2. The percentage of collectors properly tracked and maintained. 3. The percentage of agreed -upon field operators that are trained to perform daily (24/7/365) air monitoring collections, and daily delivery requirement to the Laboratory Resource Network (LRN) Lab for analysis. 4. The percentage of the BioWatch Advisory Committee meetings where the Field Manager or Field Lead participates. 5. The percentage of internal and external corrective actions needed which are addressed within the required time frame. 6. The percentage of Filter Holder Assemblies with exposed filters (i.e. sample) collected. 7. The percentage of Filter Holder Assemblies with unexposed filters installed. 8. The percentage of samples transported and delivered at the specified time. 9. The percentage of samples to the Laboratory Resource Network laboratory for analysis as specified in the Field Standard Operating Procedure. Final Performance Report — the Recipient shall submit the Final Performance Report into the GrantSolutions system no later than 120 days after the expiration of the Project Period. The Final Performance Report shall be submitted using the guidance found here: Grant Solutions Performance Progress Report. I. PAYMENT A. Federal Payment 1. Payments - General DHS makes funds available for drawdown by the Recipient in the U.S. Department of 7 Health and Human Services Payment Management System ("PMS"). The Recipient will submit payment requests under the Federal Award through PMS and PMS will deposit payments through electronic funds transfer to the Recipient's bank following DHS review and approval. 2. Payment Method DHS will pay the Recipient in advance pursuant to 2 C.F.R. § 200.305(b)(1). Under this method, the Recipient's payment requests submitted to PMS must be limited to the minimum amounts needed and be timed in accordance with its actual, immediate cash requirements in carrying out the scope of work under the Federal Award. The timing and amount of advance payments must be as close as is administratively feasible to the Recipient's actual disbursements for direct costs and proportionate share of indirect costs and must not be held for more than three business days before the funds are disbursed. The Recipient must disburse any funds available from program income, rebates, refunds, contract settlements, audit recoveries, and interest earned on such funds before requesting additional cash payments. When these requirements are not met, the Recipient will be required to be on a reimbursement for costs incurred method. 3. Property Interest The Recipient and any subrecipients have no property interest in the funds made available by DHS in the Recipient's PMS account. At any time during or after the period of performance of the Federal Award, DHS may adjust the amounts available in Recipient's PMS account due to amendments to the Federal Award, partial or full terminations, closeouts, or other reasons. 2 C.F.R. § 200.211(b)(15) requires the terms of the award to include the indirect cost rate for the federal award. If applicable, the indirect cost rate for this award is stated in the budget documents or other materials approved by DHS and included in the award file. K. TANGIBLE PERSONAL PROPERTY (EQUIPMENT) The Recipient must provide a property report for all equipment acquired under the Federal Award with a current per unit fair market value of $10,000 or more when it submits the final performance report for the Federal Award. The Recipient will submit the property report using the Standard Form (SF)-428 (Tangible Personal Property Report). The SF-428 must include an attached document providing the description of the property, a serial number or other identification number, the source of funding for the property (including the Federal Award Identification Number (FAIN)), who holds title, the acquisition date, and cost of the property, percentage of federal participation in the project costs for the Federal Award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. 2. BioWatch loans but retains ownership of any government -furnished accountable personal property and associated components, as defined in DHS Manual 119-03-001- 01, Section 2.4.1.2: o Accountable Personal Property: An asset that meets one or more of the following criteria: (1) expectedguseful life is two years or longer and an asset value of $10,000 or more; (2) that is classified as sensitive; (3) for which accountability or property control records are maintained; or (4) otherwise warrants tracking in the property system of record. • For the jurisdictional field teams under a cooperative agreement, this would include any DHS-purchased portable sampling units (PSUs), Sample Tracking Tool (STT), phones, and laptops. • BioWatch transfers title/ownership of any government -furnished property that does not meet any of the accountable personal property criteria, such as supplies and PSU repair parts. Separately, for awareness: Per grants management regulations in 2 C.F.R. Part 200, for any property purchased directly by the BioWatch jurisdiction using BioWatch cooperative agreement funds, the jurisdiction itself has and retains title to that property and must simply follow the grants management regulations for property purchased using cooperative agreement funds. L. ACCESS TO AND RETENTION OF RECORDS. DHS, Inspectors General, the Comptroller General of the United States, and any of their authorized representatives have the right of access to any documents, papers, or other records of the Recipient and subrecipients as well as their contractors and subcontractors pertaining to the Federal Award to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the personnel of the Recipient, any subrecipients, contractors of the Recipient or subrecipient, and subcontractors to those contractors. The Recipient must include in any prime contract the requirement for the prime contractor to provide access to records to DHS, Inspectors General, the Comptroller General of the United States, and any of their authorized representatives and must require the prime contractor to place this same requirement in all subcontracts. The Recipient must also include in any subaward the requirement for the subrecipient to provide access to records to DHS, Inspectors General, the Comptroller General of the United States, require the subrecipient to place this requirement in all prime contracts, and require the subrecipient to require a prime contractor to include this requirement in all subcontracts. The Recipient and subrecipients as well as their contractors and subcontractors shall retain financial records, supporting documents, statistical records, and all other records pertinent to this Award for a period of three years from the date of submission of the final expenditure report. The only exceptions to the aforementioned record retention requirements are the following: 1. If any litigation, dispute, or audit is started before the expiration of the 3-year period, the records shall be retained until all litigation, dispute or audit findings involving the records have been resolved and final action taken. 2. Records for real property and equipment acquired with Federal funds shall be retained for three (3) years after final disposition. 3. The DHS Grants Officer may direct the Recipient to transfer certain records to DHS custody when he or she determines that the records possess long term retention value. However, in order to avoid duplicate recordkeeping, the DHS Grants Officer may make arrangements for the Recipient to retain any records that are continuously needed for joint use. M. ENVIRONMENTAL PLANNING AND HISTORIC PRESERVATION REVIEW (EHP) DHS funded activities that may require an Environmental Planning and Historic Preservation (EHP) review are subject to the. DHS EHP review process. This review does not address all federal, state, and local requirements. Acceptance of federal funding requires the recipient to comply with all federal, state, and local laws. DHS is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS grant funds, through its EHP review process, as mandated by: the National Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations; and any other applicable laws and executive orders. General guidance for DHS's EHP process is available at DHS Compliance with the National Environmental Policy Act I Homeland Security. Specific applicant guidance on how to submit information for EHP review depends on the individual grant program and applicants should contact their Grants Officer to be put into contact with EHP staff responsible for assisting their specific grant program. The EHP review process must be completed before funds are released to carry out the proposed project; otherwise, DHS may not be able to fund the project due to noncompliance with EHP laws, executive orders, regulations, and policies. If ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if any potential archaeological resources are discovered the applicant will immediately cease work in that area and notify the pass -through entity, if applicable, and DHS. N. COMPLIANCE WITH U.S. EXPORT CONTROLS Activities performed by the Recipient and any Recipient institution under this Award may or may not be subject to U.S. export control regulations. The Recipient and any Recipient institution shall conduct all such activities, to include any and all DHS-funded research and development, acquisitions, and collaborations in full compliance with all U.S. export controls to include but not limited to the Export Administration Regulations (EAR), the International Traffic in Arms Regulations (ITAR), and the Office of Foreign Assets Control (OFAC) Regulations. The Recipient and any Recipient institution will ensure that all legal requirements for compliance with U.S. export controls are met prior to transferring commodities, technologies, technical data, or other controlled information to a non-U.S. person or entity. O. PATENT RIGHTS AND DATA RIGHTS Patent rights The Recipient is subject to applicable regulations governing patents and inventions, including government -wide regulations, 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements." Invention Disclosure and Related Requirements The clause at 37 CFR 401.14, "Standard Patent Rights Clauses," is incorporated by reference herein. 37 CFR 401.14(c)(1) requires the disclosure of each subject invention to the Federal Agency within two months after the inventor discloses it in writing to contractor personnel responsible for patent matters. Under 35 U.S.C. 10 201(d), an invention means any invention or discovery which is or may be patentable or otherwise protectable under Title 35 of the U.S. Code, or any novel variety of plant which is or may be protectable under the Plant Variety Protection Act. Invention disclosure statements shall be made by creating an invention record using the Interagency Edison system website at: hqp://www.iedison.g2v. Rights to Cop ighted Work The Recipient may copyright any work that is subject to copyright and was developed, or for which ownership was acquired, under the award. The Recipient grants the Government a royalty free, nonexclusive and irrevocable license to reproduce, publish, or otherwise use the work for Federal purposes, and to authorize others to do so. Data rights 1. General Requirements: The Government has the right to: a) Obtain, reproduce, publish, or otherwise use the data produced under a Federal award; and b) Authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes. Data means recorded information, regardless of form or the media on which it may be recorded. 2. Additional requirements for this Award. Requirement: If the Government believes that it needs additional research data that was produced under this Award, the Government may request the research data and the Recipient agrees to provide the research data within a reasonable time. 2. Applicability: The requirement in paragraph 2.a of this section applies to any research data that are: a. Produced under this Award, either as a Recipient or sub -recipient; b. Published, which occurs either when: i. The research data is published in a peer -reviewed scientific or technical journal; or ii. DHS publicly and officially cites the research data in support of an agency action that has the force and effect of law. 3. Requirements for sub -awards: The Recipient agrees to include in any sub -award made under this Agreement the requirements of this award term (Patent Rights and Data Rights) and the DHS Standard Terms and Conditions award term (Copyright). P. SITE VISITS DHS, Inspectors General, the Comptroller General of the United States, or any of their authorized representatives may make site visits as warranted by Program needs to the Recipient and subrecipients as well as their cldntractors and subcontractors pursuant to 2 C.F.R. § 200.329(f). The Recipient must include in any prime contract the requirement for the prime contractor to provide access to DHS for site visits and require the prime contractor to place this same requirement in all subcontracts. The Recipient must also include in any subaward the requirement for the subrecipient to provide access to DHS for site visits, requirement for the subrecipient to place this requirement in all prime contracts, and requirement for the subrecipient to require a prime contractor to include this requirement in all subcontracts. Q.TRAVEL The Recipient must obtain prior written DHS approval before using Federal Award funding for foreign travel of the Recipient, subrecipient, or their contractors or subcontractors. A request for approval must identify the traveler, purpose of the travel, destination(s), duration of travel, and estimated travel costs. The Recipient must submit any foreign travel request at least 60 days before the travel commences. MEMEWWOMP The Recipient may not publish or make publicly available articles and other documents produced under or as a result of the Federal Award that contain CUI, export -controlled information, and/or sensitive information designated by DHS without express written authorization from DHS. For articles and other documents produced under or as a result of the Federal Award that do not contain CUI, export -controlled information, or sensitive information, the Recipient may publish these articles and other documents and/or make them publicly available in journals, books, trade publications, websites, or other media. The rights of DHS in any articles or documents are set forth in 2 C.F.R. § 200.315. 2. The Recipient must include the following marking on any article or similar document produced under or as a result of the Federal Award: "This document is based upon work supported by the U.S. Department of Homeland Security under [insert Grant/CooperativeAgreement number]. The views and conclusions expressed in this document are those of the authors and do not necessarily represent the views of the U.S. Department of Homeland Security or the United States." S. SECURITY REQUIREMENTS The parties understand that information and materials provided pursuant to or resulting from this Award may be export controlled, sensitive, for official use only, or otherwise protected by law, executive order or regulation. The Recipient is responsible for compliance with all applicable laws and regulations. Nothing in this Award shall be construed to permit any disclosure in violation of those restrictions. T.TERMINATION PROVISIONS 0 1 1. The termination condition below applies to the grant award and the "Termination of a Federal Award" term and condition in the FY 2026 DHS Standard Terms and Conditions does not. 2. Termination of the Federal Award by FEMA 12 FEMA, in its sole discretion, may terminate the federal award in whole or in part for one of the following reasons consistent with 2 C.F.R. § 200.340: a. If the recipient or subrecipient fails to comply with the terms and conditions of the federal award. b. With the consent of the recipient, in which case FEMA and the recipient must agree upon the termination conditions. These conditions include the effective date and, in the case of partial termination, the portion to be terminated. c. If the federal award no longer effectuates the program goals or agency priorities. Under this provision, FEMA may terminate the award for these purposes if any of the following reasons apply: i._FEMA determines that a specific award objective is ineffective at achieving program goals as described in this NOFO; ii. FEMA determines that an objective of the award as described in this NOFO will be ineffective at achieving program goals or agency priorities; iii. FEMA determines that the design of the grant program is flawed relative to program goals or agency priorities; iv. FEMA determines that the grant program is not aligned to either the DHS Strategic Plan, the FEMA Strategic Plan, or successor policies or documents; v. FEMA changes or re-evaluates the goals or priorities of the grant program and determines that the award will be ineffective at achieving the updated program goals or agency priorities; or vi. For other reasons based on program goals or agency priorities described in the termination notice provided to the recipient pursuant to 2 C.F.R. § 200.341. d. For convenience, including if the award no longer advances the national interest. Termination for convenience only applies to discretionary awards, as that term is defined at 2 C.F.R. § 200.1. The term "discretionary award" does not include grants where legislation establishes an entitlement to the funds on the part of the recipient, such as block grants or those awarded based on a statutory formula. 3. Termination of a Subaward by the Pass -Through Entity a. The pass -through entity may terminate a subaward in whole or in part for one of the following reasons identified in 2 C.F.R. § 200.340: i. If the subrecipient fails to comply with the terms and conditions of the federal award. ii. With the consent of the subrecipient, in which case the pass -through entity and the subrecipient must agree upon the termination conditions. These conditions include the effective date and, in the case of partial termination, the portion to be terminated. b. If the pass -through entity's award has been terminated, the pass -through entity must terminate its subawards. 13 4. Termination by the Recipient or Subrecipient The recipient or subrecipient may terminate the federal award in whole or in part as identified in 2 C.F.R. § 200.340 upon sending FEMA or pass -through entity a written notification of the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if FEMA or pass -through entity determines that the remaining portion of the federal award will not accomplish the purposes for which the federal award was made, FEMA or pass -through entity may terminate the federal award in its entirety. Impacts of Termination a. When FEMA terminates the federal award in whole or in part before the end of the period of performance due to the recipient's or subrecipient's material failure to comply with the terms and conditions of the federal award, FEMA will report the termination in SAM.gov in the manner described at 2 C.F.R. § 200.340(c). b. When the federal award is terminated in part or its entirety, FEMA or pass - through entity and recipient or subrecipient remain responsible for compliance with the requirements in 2 C.F.R. §§ 200.344 and 200.345. 5. Notification requirements FEMA or the pass -through entity must provide written notice of the termination in a manner consistent with 2 C.F.R. § 200.341. The federal award will be terminated on the date of the notification unless stated otherwise in the notification. 6. Opportunities to Object and Appeals Where applicable, when FEMA terminates the federal award, the written notification of termination will provide the opportunity and describe the process to object and provide information challenging the action, pursuant to 2 C.F.R. § 200.342. 7. Effects of Suspension and Termination The allowability of costs to the recipient or subrecipient resulting from financial obligations incurred by the recipient or subrecipient during a suspension or after the termination of a federal award are subject to 2 C.F.R. § 200.343. U. MONETARY DAMAGES Monetary damages are not available to the Recipient in the event of a breach of the grant or cooperative agreement by DHS, such that the United States Court of Federal Claims does not have jurisdiction to render judgment upon any claim against the United States arising under the grant or cooperative agreement under 28 U.S.C. § 1491(a). V. STANDARD OF REVIEW T The scope of any judicial review for a DHS actions, findings, and conclusions under this cooperative agreement is limited to the standard of review under the Administrative Procedures Act, 5 U.S.C. § 706. 14 W. GOVERNING PROVISIONS The following are incorporated into this Award by this reference: 31 C.F.R.205 Rules and Procedures for Funds Transfers 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards Application Grant Application and Assurances dated May 2026 15 FY 2026 FEMA Standard Terms and Conditions Fiscal Year 2026 FEMA Standard Terms and Conditions FEMA Standard Terms and Conditions are updated each Fiscal Year (FY). This fact sheet displays the FEMA Standard Terms and Conditions for FY 2026. These standard terms and conditions apply to all new non -disaster financial assistance awards funded in FY 2026. Environmental Planning and Historic Preservation (EHP) Review DHS/FEMA funded activities that could have an impact on the environment are subject to the FEMA EHP review process. This review does not address all federal, state, and local requirements. Acceptance of federal funding requires the recipient to comply with all federal, state, and local laws. DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/FEMA grant funds, through its EHP review process, as mandated by: the National Environmental Policy Act; Endangered Species Act; National Historic Preservation Act of 1966; Clean Water Act; Clean Air Act; National Flood Insurance Program regulations; and any other applicable laws, regulations and executive orders. General guidance for FEMA's EHP process is available on the FEMA Website. Specific applicant guidance on how to submit information for EHP review depends on the individual grant program. Applicants should contact their grant Program Officer to be put into contact with EHP staff responsible for assisting their specific grant program. The FEMA EHP review process must be completed before funds are released to carry out the proposed project, otherwise, DHS/FEMA may not be able to fund the project due to noncompliance with EHP laws, executive orders, regulations, and policies. DHS/FEMA may also need to perform a project closeout review to ensure the applicant complied with all required EHP conditions identified in the initial review. If ground disturbing activities occur during construction, the applicant will monitor the ground disturbance, and if any potential archaeological resources are discovered, the applicant will immediately cease work in that area and notify the pass -through entity, if applicable, and DHS/FEMA. For DHS/FEMA funded actions located in, or that may affect, floodplains or wetlands, Executive Order 11988, Floodplain Management, and Executive Order 11990, Protection of Wetlands, require public notice and opportunity for public involvement; analysis of such actions' social, economic, historical, environmental, legal, and safety impacts; and consideration of opportunities for relocation or alternatives that reduce negative impacts. FEMA's regulations at 44 C.F.R. Part 9 establish an "8-step decision -making process" that implements these requirements Applicability of DHS Standard Terms and Conditions to Tribal Nations The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down to sub -recipients as a matter of law, regulation, or executive order. If the requirement does not apply to o�eAR y�, ^w FEMA ND SEL�4 July 2025 1 FY 2026 FEMA Standard Terms and Conditions Tribal Nations, or there is a federal law or regulation exempting its application to Tribal Nations, then the acceptance by Tribal Nations, or acquiescence to DHS Standard Terms and Conditions does not change or alter its inapplicability to a Tribal Nation. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribal Nations where it does not already exist. Acceptance of Post Award Changes In the event FEMA determines that an error in the award package has been made, or if an administrative change must be made to the award package, recipients will be notified of the change in writing. Once the notification has been made, any subsequent requests for funds will indicate recipient acceptance of the changes to the award. Please send an email to FEMA Grant Management Operations at ASK-GMD@fema.dhs.gov for any questions. Disposition of Equipment Acquired Under the Federal Award When original or replacement equipment acquired under this award is no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency, the non -state and non -tribal recipient or subrecipient (including subrecipients of a State or Tribal Nation), must request instructions from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. § 200.313(e). State recipients must follow the disposition requirements in accordance with State laws and procedures pursuant to 2 C.F.R. 200.313(b). Tribal Nations must follow the disposition requirements in accordance with Tribal laws and procedures noted in 2 C.F.R. q 200.313(b); and if such laws and procedures do not exist, then Tribal Nations must follow the disposition instructions in 2 C.F.R. § 200.313(e). Prior Approval for Modification of Approved Budget Before making any change to the FEMA approved budget for this award, a written request must be submitted and approved by FEMA as required by 2 C.F.R. § 200.308. For purposes of non -construction projects, FEMA is utilizing its discretion to impose an additional restriction under 2 C.F.R. § 200.308(i) regarding the transfer of funds among direct cost categories, programs, functions, or activities. For awards with an approved budget where the federal share is greater than the simplified acquisition threshold (currently $250,000) and where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget FEMA last approved, transferring funds among direct cost categories, programs, functions, or activities is unallowable without prior written approval from FEMA. For purposes of awards that support both construction and non -construction work, 2 C.F.R. � 200.308((f)(9) requires the recipient to obtain prior written approval from FEMA before making any fund or budget transfers between the two types of work. Any deviations from a FEMA approved budget must be reported in the first Federal Financial Report (SF-425) that is submitted following any budget deviation, regardless of whether the budget deviation requires prior written approval. Learn more at fema.gov May 2026 2 FY 2026 FEMA Standard Terms and Conditions Indirect Cost Rate If applicable, 2 C.F.R. _q 200.211(b)(16) requires the federal award include the indirect cost rate. The indirect cost for the award must be stated in the budget documents or other materials approved by FEMA and included in the award file. Build America, Buy America Act (BABAA) Required Contract Provision & Self -Certification In addition to the DHS Standard Terms & Conditions regarding Required Use of American Iron, Steel, Manufactured Products, and Construction Materials, recipients and subrecipients of FEMA financial assistance for programs that are subject to BABAA must include a Buy America Preference contract provision as noted in 2 C.F.R. _� 184.4 and a contractor self -certification as required by the FEMA Policy: Buy America Preference in FEMA Financial Assistance Programs for Infrastructure Policy (FEMA Policy #207-22-0001, Revision 1). This requirement applies to all subawards, contracts, and purchase orders for work performed, or products supplied under the FEMA award subject to BABAA. Learn more at fema.gov May 2026 3 City of Fort Worth, Mayor and Texas Council Communication DATE: 01/27/26 M&C FILE NUMBER: M&C 26-0080 LOG NAME: 22DHS WHOLE AIR MONITORING BIOWATCH GRANT FY26 SUBJECT (ALL) Authorize Application for and Acceptance of, if Awarded, Whole Air Monitoring BioWatch Program Grant Funding for Field Operations and Sample Collection Activities from the United States Department of Homeland Security in an Amount Up to $253,000.00, Authorize Execution of Related Grant Agreement, and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Approve application for and authorize acceptance of, if awarded, Whole Air Monitoring BioWatch Program Grant funding for field operations and sample collection activities from the United States Department of Homeland Security in an amount up to $253,000.00 for a six-month term beginning on February 1, 2026, and expiring on July 31, 2026; 2. Authorize the execution of a grant agreement with the Department of Homeland Security for the BioWatch Program: Field Operations & Sample Collection Activities Grant Program; 3. Apply an indirect cost rate of 10.00 percent in accordance with the terms of the Department of Homeland Security Grant; and 4. Adopt the attached Appropriation Ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund in an amount up to $253,000.00 upon receipt of the grant for the purpose of supporting air monitoring field operations for early detection of bioterrorism attacks. DISCUSSION: Whole Air Monitoring BioWatch Program Grant funding for field operations and sample collection activities from the United States Department of Homeland Security (DHS) provides funds for supporting whole air monitoring field operations for early detection of bioterrorism attacks within the City of Fort Worth and Tarrant County. If awarded, funds provided through this program would be used for the operation of local air pollution monitors to include retrieving sampling filters and data, delivering filters and data for analysis, and performing regular audit and maintenance activities on the equipment and sites under the terms of the grant. The Department of Homeland Security provides all air monitoring equipment, parts, and supplies for the proper operation of the air monitoring samplers. The contract period will start February 1, 2026, through July 31, 2026, with a maximum amount up to $253,000.00 for reimbursement of expenses to the City. The City has previously received DHS funds for its Whole Air Monitoring BioWatch Program through the Texas Commission on Environmental Quality (TCEQ) as pass -through funding. Most recently, City Council approved Mayor and Council Communications (M&C 25-0656) on June 24, 2025 for FY26 Amendment #4. Effective January 2026, the City of Fort Worth directly applies for funding with DHS; TCEQ no longer administrates this pass -through grant funding at the state level. Document M&C No. Approval Date Grant Amount Total Initial DHS Grant (FY26) February 2026 - July 2026 Pending Pending $253,000.00 $253,000.00 (6 months) TOTAL: $253,000.00 This grant includes five authorized positions in the Environmental Services Department for air quality monitoring. The positions and respective percentages of salary and fringe benefits charged to this grant program are: Environmental Supervisor - Air Quality (20%), Sr. Environmental Specialist - Air Monitoring (60%), Sr. Environmental Specialist - Special Projects (10%), and two (2) Environmental Specialists - Field Operations (100% each). Salary and Fringe will be funded in an estimated amount up to $147,000.00. Indirect costs will be recovered under this grant at a rate of 10% of salary expenses in an estimated amount up to $9,800.00. Capital equipment costs (vehicle replacement) will be funded in an estimated amount up to $40,000.00. If grant funding is not available, the Environmental Services Department will need to identify an alternative funding source for the program to continue. Because this is a reimbursement grant, upon approval and acceptance of the grant and execution of the contract, City funds will be spent before it receives grant funds. No local match is required. The Grant Application Repository number for tracking purposes is GRNT-APPL-0000000171. These projects will serve ALL COUNCIL DISTRICTS. A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: DHS FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations, and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, in the Grants Operating Federal Fund. The Environmental Services Department will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Environmental Services Department has the responsibility to validate the availability of funds. This is a reimbursement grant. Submitted for City Manager's Office W. Valerie Washington 6199 Originating Business Unit Head: Cody Whittenburg 5455 Additional Information Contact: Wyndie Turpen 6982 Julianne Ragland 6336 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Department of Homeland Security Subject of the Agreement: BioWatch Fort Worth Field Operations Program M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes 8 No ❑ If only specific information is Confidential, please list what information is Confidential and the page it is located. Entire Contract is considered For Official Use Only by the Department of Homeland Security. Effective Date: 06/09/2026 If different from the approval date. Expiration Date: 07/31 /2026 If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 107042 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. Permanent Contracts Advanced Funding Agreements Architect Service Community Facilities Completion Agreement Construction Agreement Credit Agreement/ Impact Fees Crossing Agreement Design Procurement Development Agreement Drainage Improvements Economic Development Engineering Services Escrow Agreement Interlocal Agreements Lake Worth Sale Maintenance Agreement/Storm Water Parks/Improvement Parks/Other Amenities Parks/Play Equipment Project Development Property/Purchase (Property owned by the City) Property/Sales (Property owned by the City) Property/Transfers (Property owned by the City) Public Art Sanitary Sewer Main Replacements Sanitary Sewer Rehabilitations Settlements (Employees Only) Streets/Maintenance Streets/Redevelopment Streets/Repairs Streets/Traffic Signals Structural Demolition (City owned properties) Utility Relocation Water Reclamation Facility Water/Emergency Repair Water/Interceptor Water/Main Repairs Water/Main Replacement Water/Sanitary Sewer Rehabilitation Water/Sewer Service Water/Storage Tank