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Home My WebLink About062496-R2 - General - Contract - Morris and McDaniel, Inc.CSC No. 62496-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 10, 2026 Monis and McDaniel, Inc Attn: David Morris, President 11 7 South Saint Asaph Street Alexandria, VA 22314 Re: Contract Renewal Notice City Secretary Contract No. 62496 (the "Contract") Renewal Term No. 2: October 1, 2026, to September 30, 2027 The above referenced Contract with the City of Fort Worth expires on September 30, 2026 (the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgment letter, along with a copy ofyour quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up to date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Ev'%wL.R Erin Roden, MPA Purchasing Supervisor 817-392-7455 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 o f2 CSC No. IN WITNESS WHEREOF, the paities hereto have executed this Agreement in multiples. CITY OF FORT WORTH: Dianna Giordano (Jun 24, 2026 10:32:40 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 06/24/2026 AL RECOMMENDED: Kristen Smith Human Resources Director 1 • Ilq 4 Fowr °aa pV8 0=4 �ll�e#se,. � �' a°aun�zas44 Jannette Goodall City Secretary VENDOR: MORRIS AND MCDANIEL, INC Date: Jun 11, 2026 Uigllally signed by D.Ad M. Mortis David M. Morris,,,,: 2,,6.,,.11 1229:54-05'00' By:--------- Name: David Morris Title: President CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I an the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ar-olTCaes(Tun 17, =6 14:T5:21 CDT) Harold Cates Human Resources Manager APPROVED AS TO FORM AND LEGALITY: Name: Jordan P. Alvarez Title: Assistant City Attorney II. CONTRACT AUTHORIZATION: M&C: 24-0709 & 25-0350 Form 1295 _N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of2 CITY COUNCIL AGENDA Create New From This M&C DATE: 412212025 REFERENCE NO.: CODE: p TYPE: **M&C 25- LOG NAME: 0350 CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas fORTWORTII 14GIVIL SERV FIRE/ POLICE/ MEDSTAR ENT/ PROMO TEST FIR CB 0 SUBJECT: (ALL) Authorize Amendment to City Contract with Morns & McDaniel, Inc. for Civil Service Examination Services to Increase the Annual Spending Authority by $100,000.00 for a New Annual Spending Authority Up to $375,000.00, Based cn Current Needs and Line Item Pricing in the Original Agreement, for the Human Resources Department RECOMMENDATION: It is recommended that the City Council authorize an Amendment to City Secretary Contract No. 62496 with Morns & McDaniel, Inc. for civil service examination services to increase the annual spending authority by $100,000.00 for a new annual spending authority up to $375,000.00, based cn current needs and line item pricing in the original agreement, for the Human Resources Department. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to increase the annual spending authority under City Secretary Contract No. 62496 with Morns & McDaniel, Inc. by $100,000.00 for the remainder of the contract and all renewal options for a total annual spending authority up to $375,000.00. The City Council approved the contract with Moms & McDaniel, Inc, cn August 27, 2024 (M&C No. 24- 0709). The initial M&C approval amount was $275,000.00 annually. The charges for the services provided by Morns & McDaniel, Inc. are on a category basis with the final calculation based on the number of exams given for both entry level and promotion civil service employees. The cost has not changed since the inception of the agreement. However, the number of exams and frequency of exams has increased as part of the acquisition of Medstar and the additional ranks that now fall under civil service testing rules. Moreover, the number of testing events needed to remain in compliance to have an active list of eligible candidates to fill any vacancies within the local code standards since the inception of the contract has increased. Approval of this M&C would authorize an increase in annual spending authority by an amount of $100,000.00 for a new annual amount up to $375,000.00 for the initial term and all renewal options. The estimated increase factors in the current and projected number of additional ranks and examination needs. Funding is budgeted in the Other Contractual Services account within the General Fund for the Human Resources Department. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the recommendation and execution of the amendment. Prior to ai expenditure being incurred, the Human Resources Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference# Amount D D 1 1 Year (Chartfield 2) FROM _ _ _ _ Fund Department Account Project Program Activity Budget Reference# Amount D — D _ 1 Year Chartfield 2 Submitted for City Manager's Office by: Dianna Giordano (7783) Originating Department Head:, Dianna Giordano (7783) Additional Information Contact: ATTACHMENTS 14CIVIL SERV FIRE POLICE MEDSTAR ENT PROMO TEST HR CB funds availability.pdf (CFW Internal) 14CIVIL SERV FIRE POLICE MEDSTAR ENT PROMO TEST HR CB Updated FID.xlsx (CFW Internal) Moms and McDaniel SOS.pdf (CFW Internal) MorrisSAMs.pdf (CFW Internal) City of Fort Worth, Texas Mayor and Council Communication DATE: 08/27/24 M&C FILE NUMBER: M&C 24-0709 LOG NAME: 13P RFP24-0164CIVIL SERV FIRE/ POLICE ENT/ PROMO TEST HR CB SUBJECT (ALL) Authorize Execution of Non -Exclusive Agreements with Cooperative Personnel Services and Morris and McDaniel, Inc. for Civil Service Fire and Police Entry and Promotional Testing Services in a Combined Annual Amount Up to $275,000.00 for the First Year and Authorize Four One - Year Renewal Options for the Same Annual Amount for the Human Resources Department RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive agreements with Cooperative Personnel Services and Morris and McDaniel, Inc. for civil service fire and police entry and promotional testing services n a combined annual amount up to $275,000.00 for the first year and authorize four one-year renewal options for the same combined annual amount for the Human Resources Department. DISCUSSION: The Human Resources Department approached the Purchasing Division to secure agreements for civil service fire and police entry and promotional testing services. Staff issued a Request for Proposals (RFP) that consisted of a detailed scope of services. The RFP was advertised in the Fort Worth Star -Telegram on March 20, 2024, March 27, 2024, April 3� 2024 and April 10, 2024. The City received three (3) responses. An evaluation panel consisting of representatives from the Human Resources, Police, and Fire Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Vendor Evaluation Factors a b c d e Total Score Cooperative Personnel Services 21.25 20.63 8 17.5 20 87.38 Morris and McDaniel, Inc. 22.5 23.13 8.5 17.5 8.87 80.5 Industrial Organizational Solutions, Inc. 23.13 22.5 6.75 16.5 5.53 74.41 Best Value Criteria a General Experience b Qualifications and Experience with Texas Municipalities similar in size to the City of Fort Worth and general test writing experience a Approach to perform services d Ability to meet the City's needs and responsiveness to the City of Fort Worth e Cost After evaluation, the panel concluded that Cooperative Personnel Services and Moms and McDaniel, Inc. present the best value for the City; therefore, the panel recommends that Council authorize non-exclusive agreements with these two vendors. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. FUNDING: The combined maximum annual amount allowed under the agreements will be $275,000.00; however, the actual amount used will be based on the needs of the department and the available budget. Funding is budgeted in the General & Operating Maintence category within the General Fund for the Human Resources Department. BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase off goods or services is from sources that have negligible subcontracting or supplier opportunities. AuNttivltlV 1 1 tmv1J: upon uity uouncai approval, the agreements wn1 oegin on uctooer -i, zuz4, ana \mii ena one year from mat ame. RENEWAL OPTIONS: The agreements may be renewed for up to four (4) one-year renewal periods. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the Citys obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. -------------------- FISCAL INFORMATION/ CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated in the General Fund. Prior to an expenditure being incurred, the Human Resources Department has the responsibility to validate the availability of funds. Submitted for Citll Manager's Office b!E Originating Business Unit Head: Additional Information Contact: Reginald Zeno 8517 Jesica McEachem 5804 Reginald Zeno 8517 Dianna Giordano 7783 Jo Ann Gunn 8525 Charles Benson 8063 fORTWORTH® Ir City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Moms & McDaniel Subject o f the Agreement: N/A N/A NA provide City with Civil Service Entry and Promotional Examination services M&C Approved by the Council?* Yes No D I fso, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes D No I fso, provide the original contract number and the amendment number: Is the Contract "Permanent"? *Yes D No I funswe, see backpageforpermanent contract listing. Is this entire contract Confidential? *Yes D No Ifonly specific information is Confidential, please list ivhat information is Confidential and the page it is located. N/A N/A Effective Date: October 1, 2026 Expiration Date: September 30, 2027 ffd fferentf `bm the approval date. I f applicable. Is a 1295 Form required? * Yes D N o *I fso, please ensure it & attached to the approving M&C or attached to the contract. Project Number: 1 fapplicable. N1A ........ *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes No D Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information & rewired and i fthe it formation is notprovided, the contract will be returned to the deparhnent.