HomeMy WebLinkAboutOrdinance 21119-02-2014 Ordinance No.
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE SPECIAL TRUST FUND MUNICIPAL COURT
TECBNOL0GY PROJECT lM THE A0DDN7 OF $123'292.00, FROM AVAILABLE
FUNDS, FOR THE PURPOSE OF FUNDING THE ANNUAL MAINTENANCE AND
SUPPORT AGREEMENT FOR THE COUKTV[B\V CASE MANAGEMENT SYSTEM;
PROVIDING FOR & SB\/EKAR|i]TY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN'
CONFLICT HEREWITH;AND PROVIDING AN EFFECTIVE DATE'.
BE IT ORDAINED BY THE CITY COUNCIL. 0p THE CITY OF P0BT WORTH,
TEXAS:
SECTION |.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2013-2014 in the
Budget of the City Manager, there shall also he increased estimated receipts and appropriations in the
Special Trust Fund Municipal Court Technology Project in the omuunL of $123,292.00, from available
funds, for the purpose of funding the annual maintenance and support agreement for the C*urtView Case
Management System.
SECTION 2.
That should any portion, section or part of noohon of this ordinance be declared invalid, inoperative or
void for any reason by u court ofoompctont jurisdiction, such decision, opinion orjudgrneotahal| in no way
impair the remaining portions, sections, or pudo of sections of this ordiouocc, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 20952'09-201.3 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions
of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED A8TO FORM AND LEGALITY: CITY SECRE ARY
ADOPTED AND EFFECTIVE: February 11-2014
City of Fort Worth, Texas
Mayor and Council Communication
.........
COUNCIL ACTION: Approved on 2/11/2014 - Ordinance No. 21119-02-2014
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DATE: Tuesday, February 11, 2014 REFERENCE NO.: **G-18121
LOG NAME: 38CMSMAINT14
SUBJECT:
Adopt Appropriation Ordinance in the Amount of$123,292.00 for the Annual Maintenance Agreement for
the CourtView Case Management System for the Municipal Court Services Department (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council adopt the attached Appropriation Ordinance, increasing estimated
receipts and appropriations in the Special Trust Fund, Municipal Court Technology Project in the amount
of$123,292.00 from available funds for the purpose of funding maintenance and support to the CourtView
Case Management System.
DISCUSSION:
In January 2003, (M&C C-19450) the City Council authorized the execution of an Agreement with
MAXIMUS Justice Solutions Division, Inc. (MAXIMUS), for the purchase of the CourtView Case
Management System (CourtView). MAXIMUS was selected by the Municipal Court Services Department
through a Request for Proposals (RFP) to implement the new case management and Electronic
Document Management System. The initial warranty period for the system expired in December
2006. The City Council approved M&C G-15785 on July 17, 2007, authorizing a fixed price contract for a
Maintenance Agreement an initial term of five years and annual renewal options contingent on sufficient
funds being properly appropriated for each renewal period.
In October 2008, MAXIMUS was acquired by CourtView Justice Solutions, Inc. (CJS), and a Notice of
Assignment was issued by the Financial Management Services Department on February 25, 2009
authorizing the transfer of all contracts and Agreements.
At this time, additional appropriations are needed to pay the remainder of the current software
maintenance cost in the amount of $123,292.00. In the past and because of the novelty of implementing
these projects, the Municipal Court Technology Projects of the Special Trust Fund has not been a part of
this annual budget process. Accordingly, the requests for funding have been requested as needed. This
recurring maintenance cost is critical. As a result, the Municipal Court Services Department is working
with the Budget Office to determine the feasibility of including this and other recurring costs in the annual
budget process going forward, beginning with Fiscal Year 2015.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that upon adoption of the attached appropriation
ordinance, funds will be available in the current operating budget, as appropriated, of the Special Trust
Fund.
FUND CENTERS:
Logname: 38CMSMAINTI4 Page 1 of 2
TO Fund/Account/Centers FROM Fund/Account/Centers
1) FE72 431038 038535010000 $123,292.00 1) FE72 539120 038535010000 $123,292.00
2) FE72 539120 038535010000 $123,292.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Charles Daniels (6183)
Originating Department Head: Deidra Emerson (6711)
Additional Information Contact: Dakisha R. Wesley (6711)
Logname: 3 8CMSMAINT 14 Page 2 oft