HomeMy WebLinkAbout044660-A9R12 - General - Contract - PowerDMSDocusign Envelope ID: 224D5D30-2E81-8E2D-802F-F4CF170DDEC4
CSC No. 44660-A9R12
NINTH AMENDMENT AND TWELFTH RENEWAL
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 44660
This Ninth Amendment and Twelfth Renewal to Fort Worth City Secretary Contract No.
44660 is made between the City of Fort Worth ("City,") a Texas home rule municipality, and
PowerDMS, Inc. ("Vendor,") a Delaware corporation. City and Vendor are each individually
referred to herein as a "parry" and collectively referred to as the "parties."
WHEREAS, City and Vendor entered into an Agreement identified as City Secretary
Contract No. 44660 beginning July 30, 2013 (the "Agreement");
WHEREAS, the current term of the Agreement expires on July 30, 2026;
WHEREAS, it is the collective desire of the parties to amend the Agreement to add Exhibit
B-9, PowerDMS Order No. Q-456018; and
WHEREAS, it is the collective desire of the parties to renew the Agreement to renew the
Agreement for an additional one-year Renewal Term.
NOW THEREFORE, known by all these present, the Parties, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
I. AMENDMENTS
The Agreement is hereby amended to add Exhibit B-9, PowerDMS Order No. Q-456018,
attached hereto this Ninth Amendment for the purchase of additional licenses for the City's
PowerPolicy subscription.
H. RENEWALS
The Agreement is hereby renewed for a one-year Renewal Term beginning July 31, 2026
and ending July 30, 2027. The annual amount of the Agreement will remain at an amount not to
exceed $300,000.00.
III. MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Ninth Amendment and Twelfth Renewal to Fort Worth City Secretary Contract No. 44660 Pagel of 3
Docusign Envelope ID: 224D5D30-2E81-8E2D-802F-F4CF170DDEC4
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
PowerDMS, Inc.
Signed by:
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IJ► �Adil, CA&6 ,
By:
Dianna Giordano (Jun 26, 2026 14:14:48 CDT)
By:
Name:
Brian Gelston
Name: Dianna Giordano
Title:
Assistant City Manager
Title:
Revenue Anco
Date:
06/26/2026
Date:
6/5/2026 1 10:21:43 AM PDT
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
y
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
Ca;iixe Ta Graya
By: Candace Pagliara (Jun 8, 2026 20:23:44 CDT)
Name: Candace Pagliara
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: 24-1037
Approval Date: 12/10/2024
Form 1295: 2024-1236375
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9:33— Jun052026
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: DomirAc Casaarande (Jun 8, 2026 09:30:53 CDT)
Name: Dominic Casagrande
Title: Sr. IT Solutions Manager
City Secretary:
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By:
Name: Jannette Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Ninth Amendment and Twelfth Renewal to Fort Worth City Secretary Contract No. 44660 Page 2 of 3
Docusign Envelope ID: 224D5D30-2E81-8E2D-802F-F4CF170DDEC4
EXHIBIT B-9
PowerDMS Order No. Q-456018
(Attached)
Ninth Amendment and Twelfth Renewal to Fort Worth City Secretary Contract No. 44660 Page 3 of 3
Docusign Envelope ID: 224D5D30-2E81-8E2D-802F-F4CF170DDEC4
PowerDMS
byNEOGOV
t 800.749.5104
2120 Park PI. Suite 100
El Segundo, CA 90245
THIS IS NOT AN INVOICE
B__=1011016M
Contract Records Order Details Number: A-389671 Order #k Q-456018
Customer: City of Fort Worth Fire Department EMS (TX) Valid Until:
Effective Employee Count: 500
Sales Rep: Taylor Rapp
Customer Contact
Billing Contact: City of Fort Worth Fire Department EMS (TX) Shipping Contact: City of Fort Worth Fire Department EMS ON
City of Fort Worth - IT Finance City of Fort Worth - IT Finance
Billing Address: 100 Fort Worth Trail Shipping Address: 100 Fort Worth Trail
Fort Worth, TX 76102-2661 Fort Worth, TX 76102-2661
Billing Contact Email: zz_it_finance_purchasing@fortworthtexas.govShipping Contact Email: zz_it_finance_purchasing@fortworthtexas.gov
Billing Phone: 817-392-4222 Shipping Phone: 817-392-4222
Payment Term: Net 30
PO Number:
Additional License Add -On
Notes:
Item
Type
Start Date
End Date
Qty.
Price
License
Total (USD)
Type
PowerPolicy Professional
Recurring
5/ 1 /2026
1/2/2027
-699
$-22,032.68
User
$-14,809.18
Subscription
Count
Based
A policy and compliance management platform that lets you create, edit, organize, and distribute content from a secure, cloud -based site. Included are key features such as
automatic workflows, signature capture and tracking, side -by -side comparison, Public -Facing Documents, PowerDMS University, and Analytics for advanced reporting.
PowerPolicy SSO
Recurring
5/1/2026
1/2/2027
-699
$-1,652.44
User
$-1,110.68
Count
Based
Single Sign on Service
PowerPolicy Professional
Recurring
5/1/2026
1/2/2027
1,699
$31,997.00
User
$21,506.66
Subscription
Count
Based
A policy and compliance management platform that lets you create, edit, organize, and distribute content from a secure, cloud -based site. Included are key features such as
automatic workflows, signature capture and tracking, side -by -side comparison, Public -Facing Documents, PowerDMS University, and Analytics for advanced reporting.
PowerPolicy SSO
Recurring
5/I/2026
1/2/2027
1,699
$2,400.00
User
$1,613.15
Count
Based
Single Sign on Service. Quantity reflects number of authorized user licenses for the software -as -a -service subscription.
PowerPolicy Professional
Services
999
1 $3,307.50
Employee
$3,307.50
Setup
Based
This package includes implementation services to ensure a successful setup and launch of PowerPolicy. An Implementation Consultant will be assigned to work with
the customer's project leader and includes: Kickoff Call, Technical Set Up (User Import / SSO - if purchased), Document Upload Service, Group Structure Setup/Training,
Workflow Setup/Training, Document Functionality Training, Training Module Setup/Training (if purchased), Standards Setup/Training (if purchased), and a Rollout Prep call.
Once Implementation is complete, the customer will be transitioned to their Customer Success Manager.
Additional License Add -On TOTAL: $10,507.45
Page 1 of 2
Docusign Envelope ID: 224D5D30-2E81-8E2D-802F-F4CF170DDEC4
P(Dw 'rDM t 800.749.5144
2t20 Park PI. Suite 700
bYNEOGOV GI Segundo, CA 90245 NEOGOV
Total: i $10,507.45
This price does NOT include any sales tax. Total in LISD
License Terms: Enterprise license denotes that Customer has purchased an enterprise wide license up to the employee count specified above. User
based license denotes that Customer has purchased the number of licenses set forth in the quantity column. Item count denotes the number of items
that Customer has licensed as set forth in the quantity column.
Payment Terms: All invoices issued hereunder are due upon the invoice due date. If the Order is for a period longer than one year, the fees for the first
period shown shall be invoiced immediately and the fees for future years/periods shall be invoiced annually in advance of each 12 month period shown
on the Order, but regardless of the billing cycle, Customer is responsible for the fees for the entire Order. The fees set forth in this Service Order are
exclusive of all applicable taxes, levies, or duties imposed by taxing authorities and Customer shall be responsible for payment of any such applicable
taxes, levies, or duties. All payment obligations are non -cancellable, and all fees paid are non-refundable. Payment for services ordered hereunder shall
be made to PowerDMS, Inc. a wholly owned subsidiary of Governmentiobs.com, Inc. (D/B/A NEOGOV).
Terms & Conditions: This Order Form creates a legally binding contract on the parties. Unless otherwise agreed in a written agreement between
GovernmentJobs.com, Inc. (D/B/A/ NEOGOV), parent company of PowerDMS, Inc., Cuehit, Inc., Ragnasoft LLC (D/B/A/ PlanIT Schedule), and Design PD,
LLC (D/B/A Agency360) (collectively, "NEOGOV") and Customer, this Order Form and the services to be furnished pursuant to this Order Form are subject
to the terms and conditions set forth in the Contract No. 44660 between the City of Fort Worth (TX) and PowerDMS, Inc. dated July 30, 2013 (the
"Agreement"). The Effective Date (as defined in the terms and conditions) shall be the Subscription Start Date.
Find a copy of our W-9 here.
Your signature below constitutes acceptance of terms herein and contractual commitment to purchase
the items listed above.
Accepted and Agreed By Authorized Representative of.
City of Fort Worth Fire Department EMS (TX)
A WW),%—
Signature: Dianna Giordano (Jun 26, 2026 14:14:48 CDT)
Printed Name: Dianna Giordano
Title: Assistant City Manager
Date 06/26/2026
Accepted and Agreed By Authorized Representative of.
NEOGOV
rl;av,ned by:1Signature: cAtisfo,
Printed Name: Brian Gelston
Title: Revenue Accounting Manager
Date 4/22/2026 1 6:26:30 AM PDT
e ov
3,01 pm, Apr 21 2026
THE INFORMA ION A PRICING CONTAINED IN THIS ORDER FORM IS STRICTLY CONFIDENTIAL.
Page 2 of 2
Docusign Envelope ID: 224D5D30-2E81-8E2D-802F-F4CF170DDEC4
ACITY COUNCIL AGEND
Create New From This M&C
FORTWORTH
"44�
DATE: 12/10/2024 REFERENCE **M&C 24- LOG NAME: 04POWERDMS CSC
NO.: 1037 44660 AMENDMENT 7
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize Execution of Amendment Number 7 to City Secretary Contract
Number 44660 with PowerDMS to Add PowerReady Subscription and Licenses and
Increase the Total Contract Amount From $100,000.00 to $200,000.00, for the Fort Worth
Police Department through the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that City Council authorize the execution of amendment no. 7 to City Secretary
Contract No. 44660 with PowerDMS to add PowerReady subscription and licenses and increase the
total contract amount from $100,000.00 to $200,000.00, for the Fort Worth Police Department through
the Information Technology Solutions Department.
DISCUSSION:
This M&C requests approval to execute amendment no. 7 to CSC 44660 to increase the annual
contract amount by $100,000.00 for a new annual amount not to exceed $200,000.00 to add a
PowerReady Subscription for the Fort Worth Police Department and allow continuation of current
services provided by PowerDMS.
The City utilizes PowerDMS to provide a policy and procedure document management system, a field
training software, and a citizen engagement software for the Police Department and the Fort Worth
Marshal Division.
On July 25, 2013, the City entered into CSC 44660 with PowerDMS for use of PowerDMS and
PowerStandards software by the Fort Worth Police Department with a total annual amount not to
exceed of $50,000.00, with an expected recurring annual cost of $25,000.00.
On February 15, 2021, the City executed amendment no. 1 to CSC 44660 to administratively increase
the contract to add software licenses for the Fort Worth Police Department's Communication Division
with a new annual amount not to exceed $33,291.25.
On March 25, 2022, the City executed amendment no. 2 to administratively increase the contract to
add additional software licenses for the Fort Worth Police Department's Communication Division with
a new annual amount not to exceed $42,080.42.
On April 26, 2022, the City executed amendment no. 3 to administratively increase the contract to add
a subscription to PowerPolicy Professional software for the Fort Worth Marshal Division with a new
annual amount not to exceed $60,277.69.
On July 22, 2022, the City executed amendment no. 4 to administratively increase the contract to add
Single Sign On (SSO) Services for the Fort Worth Marshal Division with a new annual amount not to
exceed $60,701.28.
On July 24, 2023, the City executed amendment no. 5 to administratively increase the contract to add
additional PowerPolicy licenses and SSO services for the Fort Worth Marshal Division with a new
annual amount not to exceed $61,414.91.
On July 11, 2024, the City executed amendment no. 6 to administratively increase the contract to add
a subscription to PowerEngage 9-1-1 software, PowerPolicy Professional software with SSO services
for the Fort Worth Police Department's Communication Division with a new annual amount not to
exceed $100,000.00.
Docusign Envelope ID: 224D5D30-2E81-8E2D-802F-F4CF170DDEC4
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirements was
requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from a sole source where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, this Agreement will begin once executed by the
Deputy City Manager and end July 30, 2025.
RENEWAL OPTIONS: This agreement may be renewed for additional one-year terms at the expiration
of each successive term by mutual written agreement of the parties. This action does not require
specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy
the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for the FY25 PD PowerDMS Power Ready project to support the
approval of the above recommendation and execution of the amendment. Prior to any expenditure
being incurred, the Information Technology Solutions Department has the responsibility to validate the
availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID I Year I (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Mark McDaniel (6316)
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Mark Deboer (8598)
ATTACHMENTS
04POWERDMS CSC 44660 AMENDMENT 7 funds availability_pdf (CFW Internal)
04POWERDMS CSC 44660 AMENDMENT 7 Updated FID Table.xlsx (CFW Internal)
25-TBD1182024(SS PowerDMS)Waiver-NS.pdf (CFW Internal)
City of Fort Worth-1295.pdf (CFW Internal)
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: PowerDMS, Inc.
Subject of the Agreement:
Ninth amendment and twelfth renewal to CSC 44660 with PowerDMS, Inc.
for the purchase of various PowerDMS subscriptions for Public Safety divisions across departments.
M&C Approved by the Council? * Yes 8 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 8 No ❑ CSC 44660-A9R12
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 8
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Exhibit B-9 PowerDMS Order Form
Effective Date:
If different from the approval date.
Expiration Date:
July 30, 2027
If applicable.
Is a 1295 Form required? * Yes 8 No ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 8 No ❑
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.