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HomeMy WebLinkAbout064081-A1 - General - Contract - Transition Resource Action CenterCSC No. 64081-A1 FIRST AMENDMENT TO CITY OF FORT WORTH CONTRACT 64081 BETWEEN THE CITY OF FORT WORTH AND TRANSITION RESOURCE ACTION CENTER FOR RENTAL ASSISTANCE, CASE MANAGEMENT AND ADMINISTRATION This first amendment (the "Amendment") is made and entered into by and between the City of Fort Worth, a home -rule municipality of the State of Texas (hereinafter referred to as the "City"), acting by and through Dianna Giordano, its duly authorized Assistant City Manager, and Transition Resource Action Center ("Agency"), a Texas nonprofit corporation. Each party shall be individually referred to herein as Party and collectively as Parties. RECITALS WHEREAS, the City entered into an Agreement with Agency to provide services more specifically described in the agreement, City Secretary Contract No. 64081, (the "Agreement"); WHEREAS, the Parties desire amend the budget to ensure all funding Texas Department of Housing a Community Affairs ("TDHCA") offered the City of Fort Worth for its Homeless Housing and Services Program — Youth ("HHSP-Youth") is expended; NOW THEREFORE City and Agency do hereby agree to the following: I. AMENDMENT TO AGREEMENT NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: A. Exhibit B "Budget" attached to the Agreement is hereby deleted and replaced with the Exhibit B "Budget" attached to this Amendment. H. All terms and conditions of the Agreement not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Agreement. [SIGNATURE PAGE FOLLOWS] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to CSC 64081 CoFW and TRANSITION RESOURCE ACTION CENTER IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this day of , 20 FOR CITY OF FORT WORTH: A K%—M 6k%-- Dianna Giordano (Jun 26, 2026 14:10:25 CDT) Dianna Giordano Assistant City Manager Date: 06/26/2026 APPROVAL RECOMMENDED Beth ny Warner (Jun 12, 2026 12:06:33 CDT) Bethany Warner, Assistant to the City Manager/ Special Projects Date: 06/12/2026 APPROVED AS TO FORM AND GALITY Gavin Midgley, Senior Assistant City Attorney Date: 06/22/2026 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Tara Perez Manager, Homeless Strategies First Amendment to CSC 64081 CoFW and TRANSITION RESOURCE ACTION CENTER FOR AGENCY: Transition Resource Action Center Nn �Io Nicole Binkley Executive Director Date:06/12/2026 Og-oar°e°aATTEST: p*1 W oo9 °c ao�1P /I �GQ/l.LyL� �� �aannnEZAsg4 Jannette S. Goodall, City Secretary Date: 06/26/2026 M&C No.: 25-0557 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FIRST AMENDMENT TO CITY OF FORT WORTH CONTRACT 64081 BETWEEN THE CITY OF FORT WORTH AND TRANSITION RESOURCE ACTION CENTER FOR OUTREACH AND CASE MANAGEMENT TO YOUNG ADULTS ATTACHMENT 1 TO FIRST AMENDMENT First Amendment to CSC 64081 CoFW and TRANSITION RESOURCE ACTION CENTER EXHIBIT "B" BUDGET Agency will submit invoice for reimbursement by the 1511' of the month following the month services were provided. This report shall itemize each monthly expense requested for reimbursement by the Agency and shall be included in Budget submitted. In order for this report to be complete the following must be submitted: For payroll expenses, timesheets signed and dated by both the employee and supervisor with the program fund code of time being billed to City /Homeless Strategies. Electronic time sheets are acceptable but must show date timestamp of employee submission and supervisor approval. Paystub must include pay period, date paid, amount and expenses (salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries with applicable expenses highlighted and labeled will suffice. Agency may not submit payroll expenses dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the first Reimbursement Request which may include items from the Effective Date of the Agreement to the end of the reporting month or with written permission from Homeless Strategies staff so long as such changes are otherwise in accordance with the Agreement. For non -payroll expenses, invoices for each expense listed. Agency may not submit invoices dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the first Reimbursement Request which may include items from the Effective Date of the Agreement to the end of the reporting month or with written permission from Homeless Strategies staff so long as such changes are otherwise in accordance with the Agreement. Proof that each expense was paid by the Agency, which proof can be satisfied by cancelled checks. If a cancelled check is not possible, a bank statement with the expense highlighted and labeled will suffice. If allocations percentages are used, all documentation must be submitted with the first month's invoice and if changes are made, new allocation documentation submitted with invoice. For the audit, bank statements showing payments, Form 941 s and allocation documentation will be reviewed. First Amendment to CSC 64081 CoFW and TRANSITION RESOURCE ACTION CENTER PROGRAM COSTS Total $155,551.00 A. ADMINISTRATION - SALARIES (By title) Billing Coordinator Contracts Manager SALARIES TOTAL: ADMINISTRATION - FRINGE BENEFITS FRINGE BENEFITS TOTAL: ADMINISTRATION TOTAL:* B. CASE MANAGEMENT** - Salaries (please list titles) Housing Case Manager SALARIES TOTAL CASE MANAGEMENT — FRINGE BENEFITS (Can include: Employer -paid Social Security, Medicare, Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Disability Insurance, Unemployment Insurance, Workers Compensation and Retirement expenses) FRINGE TOTAL CASE MANAGEMENT TOTAL C. ESSENTIAL SERVICES ***: D. HOMELESS ASSISTANCE****: $10,201.49 $22,263.00 $500.00 $122,586.51 TOTAL PROGRAM COST: $155,551.00 *Administration costs include employee compensation and related costs for staff performance of management, reporting and accounting of HHSP activities, including office space. Costs associated with the purchase of licensing of HMIS or an HMIS-comparable databases are eligible administrative costs. **Case management costs include staff salaries related to assessing, arranging, coordinating and monitoring the delivery of services related to finding or maintaining housing. Costs include, but are not limited to, Household eligibility determination, counseling, coordinating services and obtaining mainstream benefits for Program participants, monitoring Program participant process, First Amendment to CSC 64081 CoFW and TRANSITION RESOURCE ACTION CENTER providing safety planning for persons under VAWA, developing a housing and service plan, and entry into HMIS or an HMIS-comparable database. * * * Essential services costs are associated with finding and maintaining stable housing, and include, but are not limited to, costs for: 1) Out -patient medical services; 2) Child care; 3) Education services; 4) Legal services; 5) Mental health services; 6) Local transportation assistance; 7) Drug and alcohol rehabilitation; and 8) Job training ****Homeless Assistance costs are associated with housing relocation, stabilization and assistance costs. Staff time entering information into HMIS or an HMIS-comparable database related to homeless assistance is also an eligible cost. Homeless assistance costs include, but are not limited to, hotel or motel costs; transitional housing; rental and utility assistance; rental arrears; utility reconnection fees; reasonable and customary security and utility deposits; and moving costs. First Amendment to CSC 64081 CoFW and TRANSITION RESOURCE ACTION CENTER City of Fort Worth, Texas Mayor and Council Communication DATE: 06/24/25 M&C FILE NUMBER: M&C 25-0557 LOG NAME: 02ACCEPTING 2026 HOMELESS HOUSING AND SERVICES FUNDS SUBJECT (ALL) Authorize Acceptance of Grants from the Texas Department of Housing and Community Affairs for Homeless Housing and Services Program Funds in the Approximate Amount of $458,426,00 and Homeless Housing and Services Program -Youth Set Aside In the Approximate Amount of $155,551.00, Authorize Execution of Related Agreements, Authorize Execution of Subgrant Agreements with My Health, My Resources of Tarrant County to Provide Rental Assistance and with Transition Resource Action Center to Provide Youth Rental Assistance and Case Management, Find that the Subgrant Agreements Serve a Public Purpose and that Adequate Controls are in Place, and Adopt Appropriation Ordinance RECOMMENDATION: It Is recommended (hat the City Council: 1. Authorize acceptance of grants from the Texas Department of Housing and Community Affairs for the Homeless Housing and Services Program funds in the approximate amounts of $458,426.00 (General) and $165,551.00 (Youth); 2. Authorize execution of grant agreements, Including (lie ability to adjust the grant amounts in such agreements; 3. Authorize the execution of a subgrant agreement with My Health, My Resources of Tarrant County in the approximate amount of $458,426,00 to provide rental asslstance to at least 40 permanent supportive housing clients (General); 4. Authorize the execution of a Subgrant agreement with Transition Resource Action Center In the approximate amount of $155,551.00 to provide rental assistance and case management to at least eight (8) youth (Youth); 5. Find that the subgrant agreements serve the public purpose of reducing chronic and youth homelessness and that adequate controls are in place through the subgrant agreements; and 6. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations In the Grants Operating State Fund in the approximate amount of $613,977.00, subject to the receipt of the grant, for the purpose of reducing chronic and youth homelessness. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) Is to approve the acceptance of grant funding and related agreements for two categories (general and youth) of services directed to individuals experiencing homelessness. The Slate of Texas provides grant funding for the Homeless Housing and Services Program (HHSP) administered by the Texas Department of Housing and Community Affairs (TDHCA) to municipalities with a population of 285,500 or greater, Including the City of Fort Worth (City). General - The 2026 HHSP arnount allocated to the City Is approximately $458,426,00, The HHSP funds may be used to provide rental assistance, case management and other services or housing options to reduce homelessness. My Health, My Resources of Tarrant County (MHMR) IS lice City's 2025 HHSP subgrantee and provides case management to the permanent supportive housing (PSH) clients. Pending a risk assessment and City Council approval, the City will enter into a subgrant agreement with MHMR for rental assistance for at least 40 PSH clients for [lie 2026 term. Youth - The 2026 HHSP-Youth amount allocated to the City is approximately $155,551.00. Eligible services Include case management, emergency shelter, street outreach and transitional living. Transition Resource Action Center (TRAC) is the City's 2025 HHSP-Youth subgrantee and provides both rental assistance and case management to young adults age 18-24, Pending a risk assessment and City Council approval, the City will enter into a subgranl agreement with TRAC for rental assistance and case management for at least eight (8) youth for the 2026 teen. By approval of this Mayor and Council Communication, the City Council finds that funding the subgrant agreements will meet the public purpose of helping to reduce chronic and youth homelessness and that adequate controls are In place through the subgrant agreements to ensure (hat the public purpose Is carried out, Upon acceptance, the grant will begin on September 1, 2025. Tile City Manager's Office Homeless Strategies Division will administer the HHSP and HHSP-Youth funds and monitor the sub -grantees, MHMR and TRAC. The subgranl agreements will be from September 1, 2025 to August 31, 2026. An Assistant City Manager is authorized to execute the contracts, No City salaries will be charged to this grant; therefore, indirect cost recovery does not apply. There Is no grant application repository number, as the City Manager's Office did not apply for this grant. A Form 1295 is not required for the contracts with TDHCA and MHMR because: these contracts will be with a governmental entity, state agency or public Institution of higher education. A Form 1295 Is required for the contact with TRAC. FISCAL. INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, in the Grants Operating State Fund. The City Manager's Office (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the City Manager's Office has the responsibility to validate the availability of funds. This Is a reimbursement grant. Submitted for City Manager's Office by: Dianna Giordano 7783 Originating Business Unit Head: Bethany Warner 6121 Additional Information Contact: Tara Perez 2235 CERTIFICATE OF INTERESTED PARTIES FORM 1295 Sof1 Complete Nos, 1- 4 and 6 it there are interested parties. Complete Nos, 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2025-1315872 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Transition Resource Action Center Dallas, TX United States Date Filed: 05/28/2025 2 Name of governmental entity or state agency that is a party to the contract for which the form is being tiled. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract, No Contract Number to Date TRAC will provide rental assistance and case management services for homeless youth. 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Binkley, Nicole Dallas, TX United States X Runnels, Josh Dallas, TX United States X Johnson, Portia Dallas, TX United States X 5 check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is I and my date of birth Is My address is 3I Q 8 l V6 Ua.� TX -it5z 'f —, (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. p�/� Executed in k/Gl (IU County, Slate of LK on the day of —� —��— 20O�2. //�� (mortfil) (year) 1 1 ( 3 "� Signature of authorized agent of contracting IA•ir ass entity (Declarant) Forms provided by Texas Ethics Commission www,ethics.state.tx,us Version V4.1,0,e02d6221 FORTWORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Transition Resource Action Center Subject of the Agreement: This is the first amendment to adjust budget line items in the 2026 HHSP youth contract in order to match the City's agreement with TDHCA. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 64081 If so, provide the original contract nznnber and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 10 If unsure, see back page for permanent contact listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different fi-om the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contact. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contact will be returned to the department.