HomeMy WebLinkAbout025432 - Construction-Related - Contract - Wade & Associates, Inc.� �
11MENDMENT NO. 1
STATE OF TEXAS S CITY SECRETARY CONTRACT NO �3�
(No M&C Needed)
COUNTY OF TARRANT S
WHEREAS, the City of Fort Worth (City) and Wade & Associates,
Inc. (Engineer) made and entered into City Secretary Contract No.
24148, (the Contract) which was authorized by the City Council by
M&C C-16901 on the 28th day of July, 1999; and
WHEREAS, the Contract involves engineering services for the
following project:
Engineering contract for the design of Mains 207 and 207A
Drainage Area Sanitary Sewer System Rehabilitation and
Improvements (Group 3, Contract 4), Part 3.
WHEREAS, it has become necessary to execute Amendment No. 1
to said Contract to include an increased scope of work and revised
maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and
through their duly authorized representatives, enter into the
following agreement which amends the Contract:
1.
Article I of the Contract is amended to include the
additional engineering services specified in a proposal letter
dated October 11, 1999, a copy of which is attached hereto and
incorporated herein. The cost to City for the additional design
services to be performed by Engineer total $11,859.34.
2.
Article II of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work
and services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
exceed the sum of $82,087.34.
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3.
Al1 other provisions of the Contract which are not expressly amended
herein shall remain in full force and effect.
E�CUTED on this the ��� day of (�(' �yy�,�/JQ,k .
1999, in Fort Worth, Tarrant County, Texas.
ATTEST: ` -
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� Contract Authorizat on
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,�° � 1;�,�� �
�GIp�c3�a Pearson, City Secretary
1
Date
APPRQVAL RECONIl��NDED :
-'��� � ��
A. Douglas Rademaker, P.E.
Director, Department of
Engineering
WADE & ASSOCIATES INC.
ENGINEER
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B ��,� � �'�
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Name: Mark Wade, P.E.
President
213 South Jennings Ave.
Fort Worth, TX 76104
APPROVED AS TO FORM AND LEGALITY:
�
(��
Gary Steinberger
Assistant City Attorney
207/207A
APPROVED:
�
Mike Groomer �`�"
Assistant City Manager
��
11 October 1999
Mr. Rakesh Chaubey, P.E., �'
City of Fort Worth �
Department of Engineering - Integrated Wet Weather Progr�m
811 Lamar Street, Sui[e 310
Fort Worth, Texas 76102
RE: Revised Contract Amendment No. 1, Main 207/207A Drainage Area, Sanitary Sewer System
Rehabilita[ion and Improvements, (Group 3, Contr �Mt 5), Part 3
Project No. PS46-070460410120, DOE No. 2090 �
WADE File No. 9810 ��
a
�
Dear Mr. Chaubey:
This letter is to once again formally request the considera[io,n of additional services for inclusion into
the first formal contrac[ amendment under the aforementioned agreement. Per your
recommendations, we have re-evaluated the initial amendment request and have modified it in order
to address City concerns. We discussed the amendment, and more specifically we talked a6out the
M-242R location wi[h Mr. Peter Fu who indicated he had �ome reservations about the work effort
associated with this location. He noted to me that he had n discussed this amendment request with
anyone at DOE which was my understanding based on � r last phone conversation. Since this
project began, several tasks have been performed that exce ded our current scope of work. We are
seeking compensation for numerous re-designs that were req ested by City Staff and property owners
during easement acquisition that impacted M-242R, ��2260, L2852A, and L-5529. More
specifically, we are seeking the acceptance and approval�°of the following items as described in
greater detail below: `
Contract Reference: Attachme�zt A-1 to tlte Corttract, Design Services: Final Pipeline and
Manhole Rehabilitatio�z (Group A)
• Re-desi�ns Associated with M-242R: #M
Under the above referenced contract element, WADE p�duced numerous re-designs of M-242R
that were required after City Staff requested the examin• tion of several design alignments which
included changes to the proposed construction methods,� especially along Roaring Springs Road.
We produced [hree designs alonQ Roarin� Springs and [ required the addi[ional survey of over
1,450 LF along the eastside of Roaring Springs. The onstruction methods changed numerous
times to reflect review comments and design invest �ations, including open cu[ and pipe
enlargement. The iinal design reflects the �Vater Depa ,tment Staff's desire to relay most of M-
242R by open cu[ throu�h the abandonment of a larQe portion of the 12-inch water line located in
Roaring Springs. Ultimately, we generated three additional versions of the M-242R alignments
reflecting the design stipulations noted above. Additionally, we had to modify our design further
Consulting Engineers
213 South Jennings Avenue
Fort Worth, Texas 76104 �
8 1 7• 3 3 5• 2 8 7 9 �k
FAX 817•335•1729 �
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Page 2 of 4
Mr. Rakesh Chaubey, P.E.
10/5/99
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downstream to reflect the inclusion of another manhole��hat was buried under a concrete parking
lot that also required more survey to be collected. This�effort has been completed and the table
below.reflects the additional design-related costs incurred for M-242R.
�
Staff
Senior Engineer
($85.90/hr)
Senior Office
Technician
($52.80/hr))
Recovery of Survey
Costs (1460 LF x
$2 4�/LF **)
Hours
10
??
Total Expenses
$ 859.00
$ 1,161.60
�
� $ 3,533.20 $ 3,533.20
A �
Labor Subtotal:
Direct Exn :nses Subtotal:
�� TOTALS:
** Note: Survey unit cost includes a lO�Io administrative f�
�
$ 2,020.60
$ 3,533.20
$ 5,553.80
• Re-design of L-28�2A:
We had to re-design several elements of this sewer line after learning the details of easement
negotiations for two properties along this sewer. The additional work included the evaluation of
the design changes received from Mr. Rademaker cot�erning property-owner stipulations for
Ms. Corcoran and Ms. Graham which included the remo �al of bamboo and rock debris as well as
replacing Ms. Graham's wooden fence during easeme� acquisition. Ultimately, we modified
our plan sheet to reflect easement stipulations as note� above, as well as moving a proposed
manhole. Additionally, we 'produced a couple more'"temporary construction easements that
became necessary due to property-owner negotiations. This effort has been completed and the
table below reflects the design-related costs incui•red for L-2852A.
Staff
Senior Engineer
($85.90/hr)
Senior Office
Technician
($52.80/hr))
�
�
�
Horcrs
8
14
Labor
Expe�tses
$ 687.20
$ 739.20
' abor Subtotal:
Direct Exp nses Subtotal:
r: TOTALS:
Direct Total Expenses
Experzses
Labor ; Direct
Expe�ises Expenses
$ 859.00
$ 1,161.60
$ 687.20
� 739.20
S 1,426.40
S 0.00
$ 1,426.40
Wade & Associates, Inc. ��
Consulting Engineers ;
. �
�
Page 3 of 4
Mr. Rakesh Chaubey, P.E.
10/5/99
�
• Re-desi�n of L-2260: �
While acquiring easements for this lateral, we had o modify our design to accommodate
property owner stipula[ions by Mr. Edwards and Mr. Patton. These impacts resulted in plan
modifications of two (2) plans sheets and the devel�pment of a new plan sheet, including
construction method changes. Additionally, we eval�Iated two sewer alignments in order to
satisfy Mr. Patton's concerns and unwillingness to gr nt an easement as originally proposed.
One of the new sewer alignments analyzed required t collection of approximately 120 LF of
additional survey information. This effort has been co pleted and the table below reflects the
design-related costs incurred on L-2260. "
Staff
Senior Engineer
($85.90/hr)
Senior Office
Technician
($52.80/hr))
Recovery of Survey
Costs (117 LF x
$2.42/LF **)
Ho tcrs
14
30
Lccbor $ Direct
Expenses Expenses
�
$ 1,202.60
Total Expenses
$ 1,584.00
{
� $ 283.14
�
abor Subtotal:
Direct Ex nses Subtotal:
TOTALS:
** Note: Survey unit cost includes a 10% administrative f�e
$ 1,202.60
$ 1,584.00
$ 283.14
$ 2,786.60
$ 283.14
$ 3,069.74
• Removal of L-5�29 and its re-insertion into the Const'ruction Plans:
During the design process for L-5529, the property- wner, the Shady Oaks Country Club,
requested that this lateral be built during the month of ly. Water Department Staff authorized
pulling this lateral from the plans in order to build it u�ing the annual city contract so that we
could satisfy the property owner's request. After fu'rther consideration of the contractor's
performance in the annual contract by the City and th�t the window to build the project was
rapidly closing, it was decided by City Staff to put this la eral back into the project plans. During
this time, we met with the property-owner on several o casions to coordinate this sewer design
and firmly establish a construction schedule. This effort as been completed and the table below
reflects the design-related costs incurred for L-5529.
Staff
Senior Engineer
($85.90/hr)
Senior Office
Technician
($52.80/hr))
Wade & Associates, Inc.
Consulting Engineers
x�
Hours Labor � Direct
Expenses � Experases
10 $ 859.00 ��
18 $ 950.40 ��
:
��
Total Expenses
$ 859.00
$ 950.40
Page 4 of 4 �
Mr. Rakesh Chaubey, P.E. '
�'
10/5/99 ��
�
�� .
,.. , ��
� L�bor SubtotaL• I $ 1,809.40
� Direct Expenses Subtotal: $ 0.00
� �" TOTALS: $ 1,809.40
�
�
In summary, WADE seeks to recover actual expenses tha have been incurred for all of the work
items addressed and summarized in the table below: �
Anaendnaent Itena
� Re-designs of M-242R:
� Re-design of L-2852A: �
� Re-design of L-2260: 5
IRemoval of L-5529 and its re-insertion i�to the
Construction Plans: �,
�
ITOTAL REQUEST - AMENDMENT No. l:
Total Fee Reqicested
$ 5,553.80
$ 1,426.40
$ 3,069.74
$ 1,809.40
$ 11,859.34
Therefore, we are requesting Contract Amendment No. 1'in the amount of $ 11,859.34 to the M-
207/207A Agreement. This amendment would increase th total contract amount from $ 70,228.00
to $ 82,087.34, representing an increase of approximately s venteen percent (16.89°Io). We feel that
this amendment request is fully justified. I would be p�ased to meet with you to discuss this
amendment request at your earliest convenience. We are F�epared to work with you as necessary in
order to expedite this request. Please do not hesitate to con; act me should you have any questions or
need any background information concerning this matter. Thank you for your time and
consideration.
�V�DE SSOCIA S, INC.
�
�.
�
Ch is Broo .,
Pr ject Manager
ATTACHMENT
CC: Peter Fu, P.E., FWWD, City of Fort Worth
Tony Sholola, P.E., DOE, City of Fort Worth
Mark Wade, P.E., President, WADE
Wade & Associates,inc.
Consulting Engineers
A
1
FOT O~�H
R R.
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r.a._ �
MEMORAN�-CTM
TO: A. Douglas Rademaker, Director DOE and
Mike Groomer, Assistant City Manage�
i
FROM: Tony Sholola �� �
e
DATE: October 28, 1999
RE: DESIGN FEE AMENDMENT NO 1 TO MAIN 207 AND 207A
DRAINAGE AREA SANITARY SE�� R REHABILITATION AND
IMPROVEMENTS (GROUP 3, CONTRACT 4), PART 3, SEWER
PROJECT NO. PS46-070460410120,��OE NO. 2090
The proposed amendment will reimburse Wade & Associates, Inc., for the additional en-
gineering services that will be provided on the project �Ss requested by the City.
�
Wade is seeking reimbursement for the numerous re esigns of Main M-242R that were
conducted before staff finally selected an alignment. he revisions required engineering
and surveying services for the following: It was nece�ary to redesign a portion of lateral
L-2852A due to the demands of two property owne� from whom easements were re-
quired. In addition to engineering services for this r�'ision, it was necessary to prepare
additional temporary construction easements. It was aa� so necessary to redesign a portion
of lateral L-7260 due to the stipulations of two prop y owners from whom easements
were required. The design for the lateral was revisec��twice to satisfy a property owner
from whom an easement was required. After initiall�'removing lateral L-5529 �from the
project plans, at the request of Shady Oaks Country Club, it was necessary to re-insert the
drawings due to construction time constraint.
Wade & Associates, Inc., has requested reimburseme' t in the amount of $11,859.34 for
the additional survey and design services thereby increasing the contract fee from
$70,228.00 to $82,087.34. I believe this fee is fair an reasonable for additional services
that were provided.
�
Please authorize the additional design fee by your �ignature on the attached contract
amendment form. t�
cc: Rakesh Chaubey, Project Manager
Berdena Hamilton, Water Department
Dan Pepon, Water Department
MEMO 2(190
ENGINEERING DEPAR �MENT
"� THE CITY OF FORT WORTH * lOOO THROCKMORTON STREET � FORT WORTH, TEXAS 761 02-63 1 1
(81 � 871-7941 * Fnx (81'� 1-7854
;k �J Printed on recycied paper
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