The URL can be used to link to this page

Home My WebLink About057328-R4 - General - Contract - Safeware Inc.CSC No. 57328-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 25, 2026 Safeware Inc. Attn: Diana Hyatt 801 W 116th Ave Westminster, CO 80234 Re: Contract Renewal Notice Contract No. CSC No. 57328 (the "Contract") Renewal Term No. 4: October 1, 2026 to September 30, 2027 The above referenced Contract with the City of Fort Worth expires on September 30, 2026 (the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties for up to five one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for its fourth renewal term, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, 4ree,a 0,,-t&jpa Jaysea Ortega Sr. Contract Compliance Specialist Jaysea.Ortega gfortworthtexas.gov 817-392-3498 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pagel of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH: By: Name: William Johnson Title: Assistant City Manager Date: 06/29/2026 Kul : 1]�7:� 1� 7 DCKI a lu 9► 1 D 1 By: Name: Raymond Hill Title: Interim Fire Chief O.d440pnnIl ATTEST: a F FORry?oaa d'A ° 9$ pro° �10 Pvo o=d iIG.�Za�zuL� ��deCL aannIlnEXaso4 By: Name: Jannette Goodall Title: City Secretary VENDOR: Safeware Inc. By: � �, 0.J Name: Diana Hyatt Title: Senior Director of Operations Date: 6/25/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: &� Name: Brenda Ray Title: Fire/EMS Purchasing Manager APPROVED AS TO FORM AND LEGALITY: an ' 5 � /F'��" �i Name: Taylor Paris Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 21-0237 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Page 1 of 3 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORT WORTH �''� REFERENCE **M&C 21- 13PAMEND EMERGENCY DATE: 4/6/2021 NO.: 0237 LOG NAME: PREPARDNESS EQUIPMENT AND SERVICES AR PD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Increase to Cooperative Agreement with Safeware, Inc. in the Amount of $125,925.00 Per Year, for a Total Annual Amount of $225,925.00 for Public Safety and Emergency Preparedness Equipment and Related Service for City Departments RECOMMENDATION: It is recommended that the City Council authorize an increase to the cooperative agreement with Safeware, Inc. in the amount of $125,925.00 per year, for a total annual amount of $225,925.00 for public safety and emergency preparedness equipment and related services for City Departments using OMNIA Partners, Public Sector Contract No. 4400008468. DISCUSSION: On February 28, 2019, the Information Technology Solution Department contacted the Purchasing Division to enter into an Omnia Partners, Public Sector contract with Safeware, Inc. Purchasing's Assistant Director authorized an agreement in the amount of $100,000.00 for public safety and emergency preparedness equipment. February 2020, the Information Technology Solution Department authorized the Police Department to utilize the agreement to make their own procurements. The agreement allows the Police Department's Special Weapons and Tactic (SWAT) Unit to purchase equipment used during emergency situations such as terroristic threats, hostage rescue, perimeter clearing, and any other crisis situations. On January 2021, the Police Department contacted the Purchasing Division requesting assistance to increase the authority under the agreement by $125,925.00 for a new annual total agreement amount of $225,925.00. The increase in contract authority will allow the SWAT Unit to continue to purchase additional equipment for personnel such as the Avon Combination System Powered Air Purifying Respirator thats capable of providing respiratory protection, and a second SAN Hydraulic Breaching Tool Kit which is designed to ease and expedite the ability of SWAT breachers to gain access to any structure. Both procurements estimating to be over $100,000.00. The Department will be using funds from their Homeland Security Grant Program -Urban Area Security Initiative (HSGP-UASI) in order to pay for these expenditures. A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This agreement will end on September 30, 2023 to correspond with the term of the Omnia Partners, Public Sector cooperative contract. This agreement may be renewed in accordance with the terms and conditions of OMNIA Partners, Public Sector Contract No. 4400008468 or applicable successive OMNIA Partners, Public Sector contracts for the same services at the City's option. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the local government seek competitive bids for purchase http://apps.cfwnet. org/council_packet/mc_review.asp?ID=28787&councildate=4/6/2O21 6/ 15/2026 M&C Review Page 2 of 3 of the item. Omnia Partners, Public Sector Contracts have been competitively bid to increase and simplify the purchasing power of government entities. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. In the event that a cooperative agreement is not renewed, staff would cease making purchases at the end of the last purchase agreement coinciding with the valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would cease making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. If the cooperative contract is extended, this Mayor and Council Communication (M&C) authorizes the City to purchase similar products and services under the extended contracts. If the cooperative contract is not extended, but a new cooperative contract is executed with Safeware, Inc. with substantially similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the services under the new cooperative contract. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund and the Grants Operating Federal Fund to support the approval of the above recommendation and the increase to the cooperative agreement. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. BQN\\ TO 7_Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Fund Department Account Project Program Activity Budget I Reference # Amount ID I ID I I Year I (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Jesus J. Chapa (5804) Reginald Zeno (8517) Neil Noakes (4212) Cynthia Garcia (8525) A'ja Robertson (8585) 1295.pdf (CFW Internal) 13PAMEND EMERGENCY PREPARDNESS EQUIPMENT AND SERVICES AR PD FID table.xlsx (CFW Internal) 13PAMEND EMERGENCY PREPARDNESS EQUIPMENT AND SERVICES AR PD funds ayail.docx (CFW Internal) SAFEWARE - FID TABLE BLANK WITH INSTRUCTIONS - UASI 20-001 20-003.xlsx (CFW Internal) http://apps.cfwnet. org/council_packet/mc_review.asp?ID=28787&councildate=4/6/2O21 6/ 15/2026 M&C Review Page 3 of 3 Safeware Acceptance Agreement (1 )pdf (CFW Internal) SAMs.pdf (CFW Internal) SWAT - 20-001 FM54 System.pdf (CFW Internal) SWAT - 20-003 Breaching Tool.pdf (CFW Internal) http://apps.cfwnet. org/council_packet/mc_review.asp?ID=28787&councildate=4/6/2O21 6/ 15/2026 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Safeware Inc. Subject of the Agreement: CSC 57328 Renewal 4 for Safeware Inc. M&C Approved by the Council? * Yes ❑ No M If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/01 /2026 If different from the approval date. Expiration Date: 09/30/2026 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.