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Home My WebLink About025465 - Construction-Related - Contract - Ned K. Burleson and Associates, Inc.AMENDMENT NO. 3 STATE OF TEXAS S CITY SECRETARY CONTRACT NO.� ��^f'�i S (No M&C Needed) COUNTY OF TARRANT b WHEREAS, the City of Fort Worth (City) and Ned K. Burleson and Associates, Inc., (Engineer) made and entered into City Secretary Contract No. 23140, (the Contract) which was authorized by the City Council by M&C C-16211 on the 12th day of August, 1997 and subsequently revised by two previous amendments; and WHEREAS, the Contract involves engineering services for the following project: Engineering contract for the design of Main 004 Drainage Area Sanitary Sewer Evaluation Study and Improvements Sanitary Sewer System Rehabilitation and Improvements (Group 7, Contract 2). WHEREAS, it to said Contract maximum fee; has become necessary to execute Amendment No. 3 to include an increased scope of work and revised NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I of the Contract is amended to include the additional engineering services specified in a proposal letter dated September 27, 1999, a copy of which is attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $8,818.40. 2. Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of $248,370.76. V��L�� c��VQ� ��0 Y �LS��UtLSUW�U Y Oo UV�J�j�9 �lSWs 3. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. / � EXECUTED on this the �/'�� day of _,(��.�i'�C/ , 1999, in Fort Worth, Tarrant County, Texas. ATTEST: �. � �Glo �a Pearson, Citlr Secretary APPROVAL RECOrIl�NDED: -��c� (� �:�.�v�r,�l A. Douglas Rademaker, P.E. Director, Department of Engineering �� 7r�f%; ,P,�7�',�/2f:�'J Contract 1�uthorization Date APPROVED: . , -t. .��--� I Mike Groomer �� Assistant City Manager NED K. BURLESON AND ASSOCIATES, INC. ENGINEER By: , Name: Ned K. Burleson, Ph.D., P.E. President 2822 West Lancaster Avenue Fort Worth, TX 76107 APPROVED AS TO FORM AND LEGALITY: C'f�� Gar Steinber er Y g Assistant City Attorney 23140 -2- NED K. BURLESON & ASSOCIATES, INC. CONSULTING ENGINEERS ,� Q 2822 West Lancaster Avenue • Fort Worth, Texas 76107 • 817-335-6203 September 27, 1999 Mr. Tony Sholola City of Fort Worth Department of Engineering 1000 Throckmorton Street Fort Worth, Texas 76102 Re: Amendment No. 3 Main 004 Drainage Area Sanitary Sewer System Improvements (Group 7, Contract 2), Sewer Project No. PS58-070580410070 DOE Nos. 1718, 2567, 2568, and 2757 Dear Mr. Sholola: In response to our previous discussions, Ned K. Burleson and Associates, Inc., is pleased to present this Amendment No. 3 for the following additional services and corresponding budget that were beyond our original scape qf services: 1. Addifiional Meetings $ 2,800.00 2. Additional Railroad Permits per Rea/ Property 1,000.00 3. Additional Bid Services, Part 3 500.00 4. Additiona! Reproduction Cost 1,440.04 5. Revisions Required to Separate Part 3 3,078.40 TOTAL ADDITI4NAL FEE, AMENDMENT NO. 3: $ 8,818.40 Please find attached a delineation of the proposed amendment by item and an explana- tion of the rationale for the amendment. Please review the enclosed information and do not hesitate to contact me if you have any questions or need additional information. Sincerely, � ed K. Burleson, Ph.D., P.E. Project Manager Attachments cc: Peter Fu , , SUMMARY OF DESIGN FEE AMENDMENT REQUEST M004 Drainage Area � Project No. PS58-070580410070 9. Additional Meetings 2,800.00 Meetings with FWWD and/or East Bluff Developers (2 @$200) 40Q.00 Meetings with Property Owners and Real Property (16 @$150) 2,400.00 2. Additional Railroad Permits per Real Property (2 @$500) 3. Additional Bid Services, Part 3 4. Additional Reproduction Costs Due to Creation of Part 3 40 Sets, 4 additional sheets, Part 3(@ $1.50/sheet) 40 Sets of Specifications, Part 3 5. Revisions Required to Separate Part 3 a. Senior Engineer 2 hrs. @$25.00 x 3.2 = 160.OQ b. Staff Engineer 12 hrs. @$20.00 x 3.2 = 768.00 c. Technician 56 hrs. @$12.00 x 3.2 = 2,150.40 TOTAL ADDITIONAL FEE, AMENDMENT NO. 3: SUMMARY OF DESIGN FEE Original Contract Fee Additional Fee, Amendment No. 1 Additional Fee, Amendment No. 2 Contract Fee to date Additional Fee Requested, Amendment No. 3 Revised Contract Fee Ned K. Burleson & Associates, Inc. 1,OOQ.00 500.00 1,440.00 240.00 1,200.00 3,078.40 $ 8,818.40 $ 218,867.00 8,325.36 12,360.00 $ 239,552.36 $ 8,818.40 $ 248.370.76 Page 1 of 2 Main 004 Drainage Area Sanitary SSES and Improvements (Group 7, Contract 2) Rationale for Amendment No. 2 1. Additional Meetinas This included two additional meetings requested by FWWb personnel during the design stage. Also, at the request of the FVWVD, due to the complex nature of the project, the consultant was asked to meet with Real Property Management to outline the project easement requirements, and to assist the land agent(s) in meetings with affected property owners. This has to date included meetings with five property owners and/or representatives, extensive telephone conversations with two others, and a detailed letter of explanation to the attorney representing one ownership company. Since the majority of easements have not yet been acquired, it is anticipated that several more meetings will be necessary to complete this task. 2. Railroad and Hi4hwav Permits The original scope of work anticip�ted three permits at $500 each. Initially, we obtained one TxDOT permit and two BNSF Railroad permits for new crossings. We were advised by Real Property that two additional BNSF Railroad permits would be required for abandoning existing sewers and manholes within the railroad right-of-way. We prepared and submitted these two additional permits. 3. Construction Services In order to expedite construction of the sewer line to serve East Bluff Street development, F1NWD personnel instructed us after preliminary submittal to split the project into Parts 2(with fewer easements) and 3(with most easements), ta be advertised separately. The additional costs are associated with additional bid services required due to separate projects. 4. Reproduction Costs The creation of Part 3 required additional master sheets in each part, for a total of 29 sheets to be reproduced, four more than originally budgeted. Furthermore, 40 additional sets of specifi- cations books will also be required for Part 3. 5. Revisions Required to Separate Part 3 Revisions required to separate the project into two parts included: a. Duplicating and revising cover, layout, abandonment, easements and control sheets; b. Re-design of L-22R to construct the downstream half in Part 2(required for Part 2 realignments) and the upstream half (with several easements and a possible condemnation) in Part 3; c. Revising all title blocks to reflect the appropriate part and unit number. In Summary, the requested amendment for additional engineering fees is due to modifications to the scope of work requested by the F1NWD because of pending development in the project area and because of the complexity of easement issues in the project area. Ned K. Burleson & Associates, Inc. Page 2 of 2 FOT OTH R � �� -o= MEMORANDUM TO: A. Douglas Rademaker, Director, DOE and Mike Groomer, Assistant City Manager FROM: Tony Sholola, DOE y% 5- DATE: November 19, 1999 RE: DESIGN FEE AMENDMENT NO. 3 TO MAIN 004 DRAINAGE AREA SANITARY SEWER SYSTEM EVALUATION STUDY AND IMPROVEMENTS (GROUP 7, CONTRACT 2), SEWER PROJECT NO. PS46-070460410270, DOE NO. 1558 The proposed amendment will reimburse Ned K. Burleson & Associates, Inc., for the ad- ditional design services that that the firm provided on the project as requested by the City. The amendment will reimburse the consultant for the following: a) attending numerous meetings with Real Property staff and property owners in order to facilitate easement ac- quisition; b) the preparation of two additional railroad permits for submittal to Burlington Northern; c) breaking out Part 3 from the project for separate advertisement in order to expedite construction of a severely deteriorated sewer lateral and d) the additional repro- duction cost associated with Part 3. Ned K. Burleson & Associates, Inc. has requested reimbursement in the amount of $8,818.40 for the additional design services they performed thereby increasing the con- tract fee from $239,552.36 to $248,370.76. I believe this fee is fair and reasonable for the additional services that were provided. Please authorize this additional fee by your signatures on the attached contract amend- ment form. cc: John Boyer, Project Manager Berdena Hamilton, Water Department Dan Pepon, Water Department MEMO 1558 1 �� ENGINEERING DEPARTMENT THE CITY OF FORT WORTH * IOOO THROCKMORTON STREET *' FORT WORTH, Texas 76102-6311 (81'� 871-7941 * Fa,x (81'n 871-7854 � Printed on recycled paper