HomeMy WebLinkAbout049578-R9 - General - Contract - HS GovTech USA Inc.CSC No. 49578-R9
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
May 20, 2026
HS GovTech USA Inc.
Attn: Legal Department
436 East 361h Street
Charlotte, NC 28205
Re: Contract Renewal Notice
City Secretary Contract No. 49578 (the "Contract")
Renewal Term No. 9 of unlimited, October 1, 2026 to September 30, 2027
The above referenced Contract with the City of Fort Worth expires on September 30, 2026
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with your quote for charges for the new renewal term, and
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto
PeopleSoft Purchasing at https://www.fortworthtexas.gov/departments/finance/purchasing.
If you have any questions concerning this Contract Renewal Notice, please contact us at
the email address listed below.
Sincerely,
City of Fort Worth
IT Solutions I Finance I Contracts
100 Fort Worth Trail,
Fort Worth, TX 76102
zz IT Finance Contracts(&fortworthtexas.gov
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
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By: Dianna Giordano (Jun 30, 2026 12:56:50 CDT)
Name: Dianna Giordano
Title: Assistant City Manager
Date: 06/30/2026
HS GovTech USA Inc.
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Name: Eric Thomas
Title: CEO
Date: 06/01/2026
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name:
Title:
Kevin Gunn
Director, IT Solutions
Approved as to Form and Legality:
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By: Candace Pagliara (Jun 18, 026 20:25:10 CDT)
Name: Candace Pagliara
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: N/A
Approval Date: N/A
Form 1295: N/A
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Steven Vandever (Jun 8, 2026 11:23:23 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
City Secretary:
By:
Name:
Title:
K cl—a-B&
Jannette Goodall
City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
HS GovTech
City of Fort Worth
Quote for HSCloud Suite Implementation
City of Fort Worth IT Solutions I Finance I Contracts
100 Fort Worth Trail
Fort Worth, TX, 76102
zz_IT_Finance_Contracts@fortworthtexas.gov
Submitted on behalf of HS GovTech USA by:
Eric, Thomas, CEO
Submission Date: August 20, 2025
0
Quote for Software and Services
HSCIoud Suite for City of Fort Worth
This quote is for a renewal of the HS CloudSuite application for 9/29/26 - 9/30/27 for the
following:
Program Areas
• Childcare
• Summer Nutrition
• Smoking
• Fixed Food Establishments
Mobile Food Establishment
• Temporary Food Establishment
• Plan Reviews
• Hotels/Motels
• Public Swimming Pools/Spas
• Vector Control
• Game Rooms/Commercial Properties/Investigations
• Employee
Costs:
The annual cost for warranty, hosting, maintenance, and technical support is:
$38,100.00
1
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: HS GovTech USA, Inc.
Subject of the Agreement: Ninth Renewal to CSC 49578 of HS GovTech USA, Inc.
M&C Approved by the Council? * Yes ❑ No M
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 0 49578-R9
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see backpage for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date:
If different from the approval date.
Expiration Date: September 30, 2027
If applicable.
Is a 1295 Form required? * Yes ❑ No ED
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No ❑
Contracts need to be routed for CSO processing in the followingorder:
rder:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.