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HomeMy WebLinkAbout063688-A2R1 - General - Contract - Veoci Inc.CSC No. 63688-A2R1 SECOND AMENDMENT AND FIRST RENEWAL TO FORT WORTH CITY SECRETARY CONTRACT NO. 63688 This Second Amendment and First Renewal is entered into by and between the City of Fort Worth ("City,") a Texas home rule municipality, and Veoci Inc. ("Vendor,") a Delaware corporation. City and Vendor are each individually referred to herein as a "party" and collectively referred to as the "parties." WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 63688, effective July 21, 2025 (the "Agreement") utilizing BuyBoard Contract No. 692-23 (the "Cooperative Agreement"); WHEREAS, on April 1, 2026, BuyBoard and Vendor executed a replacement to the Cooperative Agreement, BuyBoard Contract No. 792-26 (the "Successor Contract"); WHEREAS, the current term of the Agreement ends on March 31, 2026; WHEREAS, it is the collective desire of the parties to amend the Agreement to incorporate and align its terms with the Successor Contract; and WHEREAS, it is the collective desire of the parties to renew the Agreement for an additional one-year renewal term to begin on April 1, 2026 and end on March 31, 2027. NOW, THEREFORE, the parties, acting herein by the through their duly authorized representatives, enter into the following agreement: I. AMENDMENTS 1. The Agreement is hereby amended to incorporate and align its terms with the Successor Contract, BuyBoard Contract No. 792-26, attached hereto this Second Amendment and First Renewal as Exhibit A-1 of the Agreement and incorporated herein for all purposes. 2. The total annual amount of the Agreement will remain at an amount not to exceed $100,000.00. II. RENEWALS The Agreement is hereby renewed for a one-year Renewal Term to begin on April 1, 2026 and end on March 31, 2027, with pricing in accordance with Exhibit B-1, Veoci Quote No. A- 20260416Fo434614.1, attached hereto and incorporated herein this Second Amendment and First Renewal. Upon approval by the Assistant City Manager, the City shall be able to renew this Agreement for three (3) additional one-year Renewal Terms. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Amendment and First Renewal to Fort Worth City Secretary Contract No. 63688 Page 1 of 5 III. MISCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] Second Amendment and First Renewal to Fort Worth City Secretary Contract No. 63688 Page 2 of 5 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: A)-;4- By: Dianna Giordano (Jun 30, 2026 12:47:48 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 06/30/2026 Veoci Inc. By: _ Name: Brigitte Girard Title: CFO Date: 06/05/2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Title: Kevin Gunn Director, IT Solutions Approved as to Form and Legality: By: Cc AaPagliara 4� 11, 026 Q. :15 CDT) Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: N/A Approval Date: N/A Form 1295: N/A Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Domi'n�agrande (Jun 11, 2026 08:58:31 CDT) Name: Dominic Casagrande Title: Sr. IT Solutions Manager City Secretary: By: Name: Title: Aat6-1-4' C .: 1& Jannette Goodall City Secretary pp; � Fonr�9do 00 pia �10 Pp*oe o0*�4 Qa4yIlq�°°.X°6 Sono" OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Amendment and First Renewal to Fort Worth City Secretary Contract No. 63688 Page 3 of 5 Exhibit A-1 BuyBoard Cooperative Contract No. 792-26 (Attached) Second Amendment and First Renewal to Fort Worth City Secretary Contract No. 63688 Page 4 of 5 Vendor Veoci Inc. Contact Mark Demski Phone (813) 951-1946 Email mark.demski@veoci.com Vendor Website https://veoci.com/ TIN 82-3976701 Address Line 1 195 Church Street, 14th Floor Vendor City New Haven, CT 06510 Vendor Zip 06510 Vendor State CT Vendor Country USA Delivery Days 10 Freight Terms FOB Destination Payment Terms Yes, as per RFP submission document submission. Shipping Terms Freight prepaid by vendor and added to invoice Ship Via Prepaid/Add to Invoice Designated Dealer No EDGAR Received Yes Service -disabled Veteran Owned No Minority Owned No Women Owned No National No No Foreign Terrorist Orgs Yes No Israel Boycott Yes MWBE No ESCs All Texas Regions States All States Contract Name Software as a Service (SaaS), Cybersecurity Assessments and Related Products and Services Contract No. 792-26 Effective 04/01/2026 Expiration 03/31/2029 Accepts RFQs Yes 5/13/2026 9:48 AM K U RA i 1 1 1 Electronic Delivery P.O. Box 400, Austin, Texas 78767 800.695.2919 • info@buyboard.com • buyboard.com Mark Demski Veoci Inc. Siam@ as -above - Va_pdor Mailipq Address Same a; mhoye - VeA -Ior Mailing -Address, GT Same as a-boye - VendarrMailing Welcome to BuyBoard! Re: Notice of The Local Government Purchasing Cooperative ContractAward; Proposal Invitation No. 792-26, Software as a Service (SaaS), Cybersecurity Assessments, and Related Products and Services Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoard@ contract based on the above -referenced Proposal Invitation. The contract is effective for an initial one-year term of April 1, 2026, through March 31, 2027, and may be subject to two possible one-year renewals. Please refer to the Proposal Invitation for the contract documents, including the General Terms and Conditions of the Contract. To review the items your company has been awarded, please review Proposal Tabulation No. 792-26 at: www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and Conditions. A list of Cooperative members is available on the buyboard.com website. In addition, the BuyBoard Administrator's vendor relations staff is available to assist you in locating available BuyBoard informational resources and answering questions you may have as an awarded BuyBoard vendor. On behalf of the Cooperative, we appreciate your interest in the Cooperative and we are looking forward to your participation in the program. If you have any questions, feel free to contact me at bids@buyboard.com. Sincerely, Ava Benford, Department Director, Cooperative Procurement Texas Association of School Boards, Inc., Administrator for The Local Government Purchasing Cooperative v.01.03.2025 Endorsed by: TML:0 TASB- TASAV � T. A Board® National PurchasiP,� Coapeiativs Electronic Delivery Mark Demski Veoci Inc. Same as above - Vendor Mailing Address Same as above - Vendor Mailing Address, CT Same as above - Vendor Mailing Welcome to BuyBoard! Re: Notice of National Purchasing Cooperative Award; Proposal Invitation No. 792-26, Software as a Service (SaaS), Cybersecurity Assessments, and Related Products and Services Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoard® contract based on the above -referenced Proposal Invitation. The contract is effective for an initial one-year term of April 1, 2026, through March 31, 2027, and may be subject to two possible one-year renewals. Please refer to the Proposal Invitation for the contract documents, including the National Purchasing Cooperative Vendor Award Agreement and General Terms and Conditions of the Contract. To review the items your company has been awarded, please review Proposal Tabulation No. 792-26 at www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and Conditions. A list of National Cooperative members is available on the buyboard.com website. In addition, the BuyBoard Administrator's vendor relations staff is available to assist you in locating available BuyBoard informational resources and answering questions you may have as an awarded BuyBoard vendor. On behalf of the National Cooperative, we are looking forward to your participation in the program. If you have any questions, feel free to contact me at bidsebuvboard.com. Sincerely, Ava Benford, Department Director, Cooperative Procurement Texas Association of School Boards, Inc., Administrator for The Local Government Purchasing Cooperative v.01.03.2025 Nti P.O. Box 400, Austin, Texas 78767-0400 800.695.2919 • buyboard.com 0 P.O. Box 400, Austin, Texas 78767 800.G95.2919 - blds@buyboard.com - buyboard.com PROPOSER'S ACCEPTANCE AND AGREEMENT Proposal Invitation Name Software as a Service (SaaS), Cybersecurity Assessments, and Related Products and Services Proposal Due Date/Opening Date and Time October 2, 2025, at 4:00 PM Location of Proposal Opening Proposal Invitation Number Texas Association of School Boards, Inc. 792-26 BuyBoard Department 12007 Research Blvd. Austin, TX 78759 Contract Term April 1, 2026, through March 31, 2027, Anticipated Cooperative Board Meeting Date with two possible one-year renewals. February 2026 By signature below, the undersigned acknowledges and agrees that you are authorized to submit this Proposal, including making all acknowledgements, consents, and certifications herein, on behalf of Proposer and, to the best of your knowledge, the information provided is true, accurate, and complete. Veoci Inc. Name of Proposing Company 195 Church St. 14th Floor Street Address New Haven, CT 06510 City, State, Zip 203 782 5944 Telephone Number of Authorized Company Official N/A Fax Number of Authorized Company Official October 2, 2025 Date _,� I,— _�— ,Q _�k — _A� Signature of Authorized Company Official Dr. Sukhminder S Grewal Printed Name of Authorized Company Official CEO Position or Title of Authorized Company Official 82-3976701 Federal ID Number 10 of 72 PROPOSAL FORMS COMM/SVCS V.10.04.2024 Exhibit B-1 Veoci Quote No. A-20260416Fo434614.1 (Attached) Second Amendment and First Renewal to Fort Worth City Secretary Contract No. 63688 Page 5 of 5 `veoci Date: Quote Number: Term: Expiration of Quote Prepared By: 05/12/2026 A-20260416Fo434614.1 12/01/2026 - 11/30/2027 06/18/2026 Ian Blakelock I ian.blakelock@veoci.com The Services will be available to Fort Worth City - TX for the Term in exchange for the fees described below, and pursuant to terms included in Veoci's Subscription Terms and Conditions, Service Level Agreement and Support Agreement (comprising Schedule A, Schedule B and Schedule C). Professional Service hours expire at the end of the contract term. This Quote incorporates the terms of the Veoci Master Services Agreements in all respects. QTY DESCRIPTION ANNUAL SUBSCRIPTION 150 Veoci Standard Access Licenses $76,071.00 1 Single Sign -On (SSO) (SAML based) $1,500.00 1 Contact or Member List Integration Configuration and Maintenance $ 1 500.00 153,000 Non -User Form Entries (External Forms) $0.00 Total - Annual $79,071.00 DESCRIPTION AMOUNT Discount One -Time Valued Client Discount on Licenses ($28,939.00) & Waived Contact List Integration Fee until it is implemented ($1500.00). $30,439.00 Sales Tax (at 0.00000%)* $0.00 Total $48,632.00 * Plus, Applicable Sales Tax NOTES: The pricing provided follows BuyBoard Cooperative Purchasing pricing Contract NO. 792-26. The Services and Fees set forth in this Quote shall be considered finalized upon signature by an authorized representative of Veoci Inc. Services Quote No. A-20260416Fo434614.1 www.veoci.com I ian.blakelockCaveoci.com Veoci Inc., 195 Church Street 14th Floor, New Haven, CT 06510 Page I of I FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Veoci Inc. Subject of the Agreement: Second Amendment and First Renewal to CSC 63688 of Veoci Inc. M&C Approved by the Council? * Yes ❑ No M If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No ❑ 63688-A2R1 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: March 31, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No ED *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.