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Home My WebLink About057759-R4 - General - Contract - United Rentals (North America) Inc.CSC No. 57759-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE May 18, 2026 United Rentals (North America) Inc. Attn: Ron Meredith 6212 Anglin Drive Fort Worth, Texas 76119 Re: Contract Renewal Notice Contract No. CSC No. 57759 ("Contract") Renewal Term NoA: June 30, 2026 to June 29, 2027 The above referenced Contract with the City of Fort Worth expires on June 29, 2026 (the "Expiration Date"). Pursuant to the terms of the Contract, the Contract is subject to renewal at the City's option for up to four (4) one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for a Fourth Renewal Term, which begins immediately after the Expiration Date and continues for one year thereafter. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Clinton Wyatt, District Superintendent Park & Recreation Department 817-392-5763 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourth Renewal of CSC No. 57759 Page 1 of 2 IN WITNESS WHEREOF, the parties hereto have executed this Fourth Renewal in multiples. City: �aila@gG��loff By. Dana Burghdoff (Ju 30, 2026 14:35:31 CDT) Name: Dana Burghdoff Title: Assistant City Manager Date: 06/30/2026 Vendor: By: R n Meredith (Jun 25, 2026 21:54:06 CDT) Name: Ron Meredith Title: Area General Manager Email: rmeredith@ur.com FOR THE CITY OF FORT WORTH INTERNAL PROCESSES: Approval Recommended: BY: Teresa Thomason (Jun 26, 2026 11:08:07 CDT) Name: Teresa Thomason Title: Deputy Director Park & Recreation Department By: Joel McKnight (Jun 26, 2026 07:30:36 CDT) Name: Joel McKnight Title: Assistant Director Park & Recreation Department Approved as to Form and Legality Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name Title: Clinton Wyatt District Superintendent Park & Recreation Department City Secretary: By. �- Name: Hye Won Kim By: Title: Assistant City Attorney Name: Title: Contract Authorization: M&C: 22-0341 Form 1295: 2022-855923 Jannette S. Goodall City Secretary 4p4On4IlIl �F.Rr as ' o 9Z Pvo S1 0 �aabn EXA5444 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourth Renewal of CSC No. 57759 Page 2 of 2 M&C Review Page 1 of 3 r_I Official site of the City of Fort Worth, Texas CITY COUNCIL AGEND FORT�TIl Create New From This M&C DATE: 5/10/2022 REFERENCE **M&C 22- LOG NAME: 13P22-0064 PORTABLE NO.: 0341 TOILET RENTAL AR PARD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Agreement with United Rental dba Reliable Onsite Services for Portable Toilet Rental Services in an Annual Amount Up to $262,582.00 for City Departments and Authorize Four One -Year Renewal Options for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with United Rental dba Reliable Onsite Services for portable toilet rental services in an annual amount up to $262,582.00 for City Departments and authorize four one-year renewal options for the same annual amount. DISCUSSION: The Aviation, Fire, Library, Parks and Recreation (PARD), Transportation and Public Works, and Water departments approached the Purchasing Division to procure an annual agreement for portable toilet rental services. The departments will utilize this agreement on an "as -needed" basis, for portable toilet, hand washing station, and hand sanitizing station rental services to accommodate various city locations. The Purchasing Division issued Invitation to Bid (ITB) 22-0064. The bid consisted of detailed specifications regarding requirements for the equipment and services. The (ITB) was advertised in the Fort Worth Star -Telegram on February 9, 2022, February 16, 2022, February 23, 2022, and March 2, 2022. The City received two responses. An evaluation panel consisting of representatives from the Parks and Recreation and Aviation Departments reviewed and scored the submittals. The panel evaluated the responses based on Best Value criteria, which included the following: (a) bidder's qualifications, experience, and references (b) availability to provide resources (equipment, personnel) (c) bidder's ability to meet the City's needs and (d) cost of service. Bidders Evaluation Factors 0®0® Total score United Rentals/Reliable 15.00 11.00 6.00 0.00 72.00 Onsite Services Bidder did not meet United Site Services 13.50 10.00 6.00 X technical points; of Texas, Inc. therefore, cost was not evaluated. After evaluation, the panel concluded that United Rentals dba Reliable Onsite Services, Inc. presented the best value to the City. Therefore, the panel recommends that Council authorize the toilet rental service agreement to United Rentals dba Reliable Onsite Services, Inc. No gurantee was made that a http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29894&councildate=5/10/2022 5/18/2026 M&C Review Page 2 of 3 specific amount of services would be purchased. Staff certifies that the recommended vendor bid meet specifications. FUNDING: The maximum annual amount allowed under this agreement will be $262,582.00, however the actual amount used will be based on the need of the department and available budget. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four (4) additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budgets, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of an agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ ro Fund Department Account Project Program Activity BudgetT Reference # Amount ID ID Year I (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office bv. Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Valerie Washington (6192) Anthony Rousseau (8338) Richard Zavala (5711) Cynthia Garcia (8582) A'ja Robertson (8585) ATTACHMENTS 13P22-0064 PORTABLE TOILET RENTAL AR PARD funds availability.pdf (CFW Internal) 13P22-0064 PORTABLE TOILET RENTAL AR PARD Updated FID.xlsx (CFW Internal) Approved Goal Waiver 21-0064 Toilet Rental Purchasing 1.28.22 GV.pdf (CFW Internal) FID Table- Aviation.xlsx (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29894&councildate=5/10/2022 5/18/2026 M&C Review Page 3 of 3 FID Table- Fire.xlsx (CFW Internal) FID Table- Librarv.xlsx (CFW Internal) FID Table- Park and Recreation.xlsx (CFW Internal) FID Table- TPW.xlsx (CFW Internal) FID Table- Water.xlsx (CFW Internal) SAM- United Rental dba Reliable Onsite Services.pdf (CFW Internal) Scanned from a Lexmark Multifunction Prod uct04-06-2022-081543.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29894&councildate=5/10/2022 5/18/2026 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: United Rentals (North America) Inc. Subject of the Agreement: Please review and complete the attached renewal for CSC 57759 with United Rentals (North America) Inc.to provide portable toilet rental services for an annual amount up to $262,582.00 for City Departments. M&C Approved by the Council? * Yes 9 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No @ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: June 30, 2026 If different from the approval date. Expiration Date: June 29, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No M *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If'applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.