The URL can be used to link to this page

Home My WebLink About025556 - Construction-Related - Contract - Wendy Lopez & Associates, Inc.� � AMENDMENT NO. 2 STATE OF TEXAS b CITY SECRETARY CONTRACT NO.� � J Ly��' (No M&C Needed) COUNTY OF TARRANT b WHEREAS, the City of Fort Worth (City) and Wendy Lopez & Associates, Inc., (Engineer) made and entered into City Secretary Contract No. 24775, (the Contract) which was authorized by the City Council by M&C C-17350 on the 30th day of March 1999 and previously revised by one amendment; and WHEREAS, the Contract involves engineering services for the following project: Engineering contract for the design of Main 21 Drainage Area Sanitary Sewer System Rehabilitation and Improvements (Group 7, Contract 3), Part 3. WHEREAS, it has become necessary to execute Amendment No. 2 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I of the Contract is amended to include the additional engineering services specified in a proposal letter � dated November 5, 1999, copy of which are both attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer total $6,441.41. 2. Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of $100,174.18. 1 �Y Y � V �Y 4l7 �� V�WV �8� ��R ' °� �. I��b� �. , , __ . � 3. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. ✓ � � EXECUTED on this the � I day of �� %�.y�(,� (,� J1, (, , ,:�'��' � � �;�99, in Fort Worth, Tarrant County, Texas. � ATT T: ,P C.t/i'��/ Gl�oria Pear nn, City Secretary APPROVAL RECONJr�NDED : .�-�.:�.�C� �.�. ��'��,�.��.�. �. A. Douglas Rademaker, P.E. V ° Director, Department of Engineering WENDY LOPEZ & ASSOCIATES, INC. ENGINEER ��1'� !�� .%� IZL�:� (,� I � i � �Bt��ract Authorization �� ., APPROVED: �O . , / Mike Groomer �� Assistant City Manager By: i�'V. C- . � Name: Wendy Lopez, P.E. President 3800 Sandshell Dr., Suite 175 Fort Worth, TX 76137 APPROVED AS TO FORM AND LEGALITY: Gary Steinberger Assistant City Attorney 24775-2 -2- e eo Wendy Lopez & Associates, Inc. engineering • environmental • surveying • construction services November 5, 1999 Mr. Anthony Sholola, P.E. Department of Engineering City of Fort Worth 1000 Throckmorton Fort Worth, TX 76102 Re: Sanitary Sewer Main 21 Drainage Area Rehabilitation and Improvement Project No. PS46-070460460310, D.O.E. No. 2488 WLA Project No. 99008.00 Subject: Railroad Right of Way Permit Fee Design Contract Amendment No. 2 Dear Mr. Sholola: -� This letter relates to the telephone conversation of September 24, 1999, between you and Mr. Yasin of our o�ce and your meeting on October 26, 1999, concerning a meeting Wendy Lopez & Associates, Inc. (WLA) had with Mr. Fred Scott of the Real Property Department of the City of Fort Worth (COFW). Per Mr. Scott, the City of Fort Worth does not have specific funds to pay for the Union Pacific Railroad (UPRR) permit application fee of $1,055 (refer to the attached letter dated August 18, 1999) which is required for installation of the proposed Line "B" on the north side of the Best Maid Products, Inc. property. Per your direction, WLA is to pay for the UPRR permit application fee and the subsequent permit fee (amount undetermined) and COFW will reimburse WLA as part of the Design Contract Amendment No. 2 to WLA's Engineering Consultant Design contract for the referenced project. As part of Amendment 2, WLA has included $1,055 which will be required for the UPRR Application Fee. Contract Amendment No. 2 is presented at your request for scope change and justification that WLA has eVice�ded the amount bedgeted in our original contract for railroad perm�it acquisition e�or�. Scone Change Per Mr. Peter Fu of the City of Fort Worth, WLA is to insert Lateral L-7222 and L-7225 of Drainage Basin M207R Group 5, Contract 3, Part 6 designed by WLA as part of Unit 1 of our M21 design contract. This addition to our contract documents requires that WLA revise all M21 sheet numbers, original plans and specifications, and cover sheet. Exceeded the Budgeted Fee of $3,000 for Railroad Permit WLA has accrued a substantial amount of project management, engineering, uid RPLS time to investigate the BMP and UPRR property ownership and ROW issue. WLA has acquired, prepared, and presented several documents to resolve this issue. WLA had estimated $3,000 in expenses for this work 3800 Sandshell Drive • Suite 175 • Fort Worth, Texas 76137 •(817) 232-0244 • FAX (817) 232-4638 Mr. Anthony Sholola, P.E. Department of Engineering City of Fort Worth November 5, 1999 Page Two in our original contract. However, the UPRR property right-of-way and the BMP property issue, research` and presentation meetings with BMP and UPRR has required substantially more hours than were originally estimated. As you requested, WLA is providing you a brief summary of the time spent to date, itemized by position and costed according to our contract and a summary of our contract fees with amendments Summary of Labor Cost Spent to Date for Railroad Permit Task and M207R Insert Number Special Services � Rate of Basic *Survey Reiznbursable Employee Class Per Hour Hours Services Survey Crew � Totals � Principal $ 42.31 � Project Manager $ 33.65 � Project Engineer $ 20.00 Sr. Designer/ CAD Operator $ 19.28 � Clerical $ 11.00 Survey Technician $ 11.86 Three-Man Crew $105.00 Reimbursables- (Cost Plus 10%- Reproduction) Railroad Permit Application Fee � Totals 0 I $ 00.00 12 $ 403.80 30 $ 600.00 16 $ 308.48 18 � $ 198.00 26 $ 308.36 24 $2,520.00 � $1,510.28 $ 308.36 $2,520.00 Basic Services: $ 1,510.28 X 3.08 = Special Services: • $ 308.36 X 3.08 +$2,520.00 = Reimbursables: Railroad Application Fee Plus Reproduction Costs Subtotal Less Railroad and TxDOT Permit Engineering Cost in Original Contract Total NOTES: $ 265.00 $1,055.00 � $1,320.00 � $ 4,651.66 $ 3,469.75 $ 1,320.00 $ 9,441.41 $ 3.000.00 $ 6,441.41 1. Multiplier of 3.08 will be used for all direct labor rates, except survey crews. fully burdened. 2. Reproduction work will be at current commercial rates. 3. Subcontractors will be paid for at actual i voice cost plus ten percent (10%) � *Crew rates are 1 ti Mr. Anthony Sholola, P.E. Department of Engineering City of Fort Worth November 5, 1999 Page Three Contract Design Fee Itemization Basic Engineering Special Construction Contract Date Services Services Services Reproduction Reimbursables �Original 3/29/99 $38,708.22 $24,331.95 $3,b47.60 $2,945.00 Amend No 1 7/27/99 $17,000.00 $ 4,600.00 $2,155.00 $ 245.00 �Amend No 2 11/5/991 $ 1,403.91 $ 3�69.75 $ 247.75� $_ 265.00 _$1s055.00 ( Totals � $57,112.13 $32,401.70 $6,050.35� $3,455.00 $1,055.00 Total I $ 69,632.77� $ 24,000.00� $ 6,441.41 $100,074.18 This additional work will increase the work required of our M/WBE. We intend to utilize ANA Consultants, L.L.C. in an expanded role to provide assistance in preparing the drawings. There will be additional reproduction work which will be provided by Arlington Blueline. Both these firms were a part of our original design team and both are certified M/WBE entities. The following is a summary of the anticipated M/WBE participation. Contract � Original � Amend No 1 � Amend No 2 � Total: Date 3/29/99 7/27/99 11/5/99 Total - . Contract ANA Amount Consultants $ 69,632.77 $11,660.00 $ 24,000.00 $ 1,540.00 $ 5,386.41 $ 178.26 $99,019.18 $13,378.26 Arlington Blueline $2,945.00 $ 245.00 $ 265.00 $3,455.00 Reimbursables $1,055.00 $1,055.00 Total M/WBE - - .. . .. ..... — - . $14,605.00 � $ i,�as.00 1 $ 443.26 � $16,833.26 � Total estimated M/WBE participation amounts to $16,833.26 or 17 percent of the tatal contract amount which is equal to our goal of M/WBE participation. If you have any comment for the content of this proposal, please call. Sincerely, WENDY LOPEZ & ASSO TES, INC. v� C. n' Dougla ikeworth, P.E. Vice President DM:ss 1 :�,�'� FOT OTH R R. __. �� =, .� �..�____ ,. �. MEMORANDUM TO: FROM: DATE: A. Douglas Rademaker, Director, DOE and Mike Groomer, Assistant City Manager Tony Sholola, DOE ( • S , January 10, 2000 RE: DESIGN FEE AMENDMENT NO. 2 TO MAIN 21 DRAINAGE AREA SANITARY SEWER SYSTEM REHABILITATION AND IMPROVEMENTS (GROUP 7, CONTRACT 3), PART 2, DOE NO. 2488 The proposed amendment will reimburse Wendy Lopez & Associates, Inc., (WLA) for the additional engineering services to be provided on the project as requested by City. The water department requested that WLA prepare plans and specifications for laterals L- 7222 and L-7225 in conjunction with this project. In addition, due to right-of-way coor- dination problems with Union Pacific Railroad and Best Maid Products, Inc. WLA util- ized additional time than originally budgeted on railroad and ROW issues and has re- quested reimbursement for this additional coordination effort. Wendy Lopez & Associates, Inc. has requested a fee of $6,441.41 for the additional services that were provided thereby increasing the contract fee from $93,632.77 to $100,174.18. I believe this fee is fair and reasonable for the additional services to be pro- vided. Please authorize this additional design fee by your signature on the attached contract amendment form. cc: Rakesh Chaubey, Project Manager Berdena Hamilton, Water Department Dan Pepon, Water Department MEMO 2488 ;� `= : `!.I,. ENGINEERING DEPARTMENT THE CITY OF FORT WORTH * IOOO THROCKMORTON STREET * FORT WORTH, TExns 76102-6311 (81'� 871-7941 * F,4x (817) 871-7854 �^� Printed on recycled paper