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Home My WebLink About057376-A6 - General - Contract - American Elevator Technologies, LLCCSC No. 57376-A6 SIXTH AMENDMENT TO NON-EXCLUSIVE ELEVATOR AND ESCALATOR MAINTENANCE AND REPAIR SERVICES AGREEMENT FORT WORTH CITY SECRETARY CONTRACT NO. 57376 This Sixth Amendment ("Amendment") to the NON-EXCLUSIVE ELEVATOR AND ESCALATOR MAINTENANCE AND REPAIR SERVICES AGREEMENT (Fort Worth City Secretary Contract No. 57376) is entered into by and between the CITY OF FORT WORTH ("City"), a home rule municipal corporation of the State of Texas, and AMERICAN ELEVATOR TECHNOLOGIES, LLC ("Vendor"), a Texas limited liability company, each individually referred to as a "party" and collectively referred to as the "parties." WHEREAS City and Vendor entered into an agreement for elevator and escalator maintenance and repair services, said agreement being identified as Fort Worth City Secretary Contract No. 57376 and having an effective date of April 7, 2022 (the "Agreement"); and WHEREAS on February 20, 2023, City and Vendor amended the Agreement for the first time to allow for a five percent (5%) increase to the line -item unit pricing included in the Agreement's price schedule and to more accurately reflect the Agreement's scope of services (Fort Worth City Secretary Contract No. 57376-A1R1); and WHEREAS on March 9, 2025, City and Vendor amended the Agreement for the second time to add a location and three elevators to the Agreement's Scope of Services and to increase to the line -item unit pricing included in the Agreement's price schedule (Fort Worth City Secretary Contract No. 57376-A2R3); and WHEREAS on April 21, 2025, City and Vendor amended the Agreement to specify the monthly pricing for the elevators at 1301 Commerce Street (Fort Worth City Secretary Contract No. 57376-A3). WHEREAS on May 28, 2025 City and Vendor amended the Agreement to add a service location and one hydraulic elevator to the Agreement's Scope of Services and update the Agreement's price schedule (Fort Worth City Secretary Contract No. 57376-A4); and WHEREAS on August 12, 2025 City and Vendor amended the contract to add a service location and one hydraulic elevator and one traction elevator and to update the Agreement's Price Schedule to reflect the additional building and services (Fort Worth City Secretary Contract No. 57376-A5). WHEREAS the Agreement has been renewed for its last renewal which will expire on March 30, 2027 (Fort Worth City Secretary Contract No. 57376-R4); and OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Sixth Amendment to Fort Worth City Secretary Contract No. 57376 Page 1 of 5 American Elevator Technologies, LLC WHEREAS the City and Vendor now wish to amend the contract to add a service location at 100 Fort Worth Trail and 2900 Alta Mere Drive for additional maintenance services for mid - rise traction elevators, gearless traction elevators, escalators, freight traction elevators, low-rise elevators and hydraulic elevators. NOW THEREFORE, City and Vendor, acting herein by and through their duly authorized representatives, agree to amend the Agreement as follows: 1. Amendment of the Price Schedule. Exhibit B — "Price Schedule" Under the Agreement is deleted in its entirety and replaced with Exhibit A-1 of this Amendment as if they had been originally set forth in the Agreement. 2. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. Total payment made under the Agreement shall not exceed Three Hundred and Fifty -Nine Thousand Three Hundred Two Dollars and 00/100 ($359,302.00). [signature page follows] Fifth Amendment to Fort Worth City Secretary Contract No. 57376 Page 2 of 5 American Elevator Technologies, LLC ACCEPTED AND AGREED: CITY OF FORT WORTH: Dana W-qh6ff By: Dana Burghdoff (Ju ' , 2026 315:00 CDT) Name: Valerie Washington Title: Assistant City Manager Date: 07/01 /2026 • �� 0;I arKs]u_lu I a 1]" 1 By: Name: Marilyn Marvin Title: Director, Property Manager ATTEST: By: Name: Title: Jannette S. Goodall City Secretary VENDOR: gnu ( G°QRT spa v>O��ddd as°°n�aosdpd CONTRACTCOMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. a4 Cl- By: J-ei rey Cope (Jun 15, 2026 13:06:10 CDT) Name: Jeff Cope Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Thomas R. Hansen Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0200 / March 29', 2022 AMERICAN ELEVATOR TECHNOLOGIES, LLC By: Jo Suarez (Jun 12. 2026 17A" CDT) Name: John Suarez Title: Vice President of Sales Date: 06/12/2026 Fifth Amendment to Fort Worth City Secretary Contract No. 57376 American Elevator Technologies, LLC OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 3 of 5 Exhibit A-1 Any pre-existing conditions on the units shall be reported to customer 30 days from date of the executed contract. Description UOM Base Price Labor, Regular Hours, Licensed Certified Technician, Mon - Fri 7:00 AM to 6:00 PM, Saturdays 8:00 AM to 4:00 PM HR $195.00 Labor, Regular Hours, Apprentice, Helper, Mon - Fri 7:00 AM to 6:00 PM, Saturdays 8:00 AM to 4:00 PM HR $97.50 Labor, Regular Hours, Team Rate Repairs, Mon - Fri 7:00 AM to 6:00 PM, Saturdays 8:00 AM to 4:00 PM HR $257.50 Labor, After Hours, Licensed Certified Technician, Mon -Fri 6:01 PM to 7:01AM Saturdays 4:01 PM to 6:59 AM HR $320.00 Labor, After Hours, Apprentice, Helper, Mon -Fri 6:01 PM to 7:01AM Saturdays/Sundays 4:01 PM to 6:59 AM HR $195.00 Labor, After Hours, Team Rate Repairs, Mon -Fri 6:01 PM to 7:01AM Saturdays/Sundays 4:01 PM to 6:59 AM HR $445.00 Labor, Holiday Hours, Licensed Certified Technician, HR $195.00 Labor, Holiday Hours, Apprentice, Helper HR $132.50 Labor, Holiday Hours, Team Rate HR $445.00 Maintenance, Monthly, 5 Hydraulic Elevators, Municipal Complex, City Hall, Building MO $633.94 Maintenance, Elevator Municipal Complex, Annex, Building MO $441.00 Maintenance, Elevator Municipal Complex, Gordon Swift, Building MO $441.00 Maintenance, Elevator, South Annex, Zipper Building MO $126.79 Maintenance, Elevator, Hazel Harvey Peace Building MO $126.79 Maintenance, Elevator, Gateway Park Concession MO $126.79 Maintenance, Elevator, Guinn Business Assistance Center Building MO $126.79 Maintenance, Elevator, Tech Fort Worth Building MO $126.79 Maintenance, Elevator, Idea Works FW Building MO $126.79 Maintenance, Elevator, Southwest Municipal Building MO $220.50 Maintenance, Elevator, Fire Station 16 MO $126.79 Maintenance, Elevator, Police Tactical MO $126.79 Maintenance, Elevator, Nashville Police MO $126.79 Maintenance, Elevator, Ela Mae Shamblee Library MO $126.79 Maintenance, Elevator, Haws Athletic Center MO $126.79 Maintenance, Elevator, Animal Control II MO $220.50 Maintenance, Monthly 2 Electric Traction Elevators, Public Safety Building,1000 Throckmorton St. MO $441.00 Maintenance, Monthly, 2 Hydraulic Elevators, Public Safety Building, 1000 Throckmorton MO $126.79 Maintenance, Elevator, Gordon Swift Building - 900 Monroe St. Hydro elevator cost per unit MO $126.79 Maintenance, Monthly, 3 Hydraulic Elevators, Central Library MO $362.25 Elevator Inspection, Freight Elevator w/ Bi-parting doors EA $498.75 Elevator Inspection, Passenger Elevator EA $357.00 Maintenance, Elevator, Municipal Parking Garage MO $126.79 Maintenance, Elevator, Meacham Airport MO $220.50 Maintenance, Elevator, Meacham Airport - monthly service per elevator MO $220.50 Fifth Amendment to Fort Worth City Secretary Contract No. 57376 Page 4 of 5 American Elevator Technologies, LLC Description UOM Base Price Maintenance, 3 Traction Elevators, Commerce St Parking Garage MO $661.50 Maintenance, Monthly, Elevator, Sycamore Community Center, MO $126.79 Maintenance, Monthly, Elevator, Central Library, 512 W 4th St MO $347.29 Maintenance, Monthly, Elevator, Mid Rise Traction, per elevator, 100 Fort Worth Trail (New City Hall) MO $325.00 Maintenance, Monthly, Elevator, High Rise, Gearless Traction, per elevator, 100 Fort Worth Trail (New City Hall) MO $525.00 Maintenance, Monthly, Escalator, per escalator, 100 Fort Worth Trail (New City Hall) MO $1149.00 Maintenance, Monthly, Hydraulic Elevator, per elevator, 100 Fort Worth Trail (New City Hall) MO $126.79 Maintenance, Monthly, Traction Elevator, per elevator, 2900 Alta Mere MO $220.50 Fifth Amendment to Fort Worth City Secretary Contract No. 57376 Page 5 of 5 American Elevator Technologies, LLC M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 3/29/2022 REFERENCE **M&C 22- LOG 13P22-0023 ELEVATOR/ NO.: 0200 NAME: ESCALATOR SERVICES LSJ PMD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Purchase Agreement with American Elevator Technologies, LLC for Elevator and Escalator Services for City Facilities, for an Annual Amount Up to $359,302.00 during the Initial Term and in each of Four, One -Year Renewal Options RECOMMENDATION: It is recommended that the City Council authorize a Purchase Agreement with American Elevator Technologies, LLC for elevator and escalator services for City owned/operated facilities, for an annual amount up to $359,302.00 during the initial term and each of the four, one-year renewal options. DISCUSSION: The Property Management Department approached the Purchasing Division for assistance with securing an agreement for a qualified firm to perform preventative, routine maintenance and repairs of elevators and escalators located in City of Fort Worth (City) facilities. Purchasing issued an Invitation to Bid (ITB) that included detailed specifications describing the hours of service as well as types of elevators requiring services that will be purchased on an "as - needed" basis. The bid was advertised in the Fort Worth Star -Telegram for seven consecutive Wednesdays beginning on November 24, 2021, through January 5, 2022. The City received seven bids. Otis Elevator Company was deemed non -responsive due to not submitting the required bid solicitation document. The bids were evaluated on best -value criteria including bidder's experience, project approach, qualified resources and competitive pricing. An evaluation committee comprised of City staff from Transportation and Public Works, Aviation and Property Management Departments reviewed the responses and provided ratings for all six responsive bid. American Elevator Technologies, LLC received the highest ratings and was determined to provide the best value to the City of Fort Worth. Staff certifies that the bid meets all required specifications The maximum amount allowed under this agreement citywide will be $359,302.00, however the actual amount used will be based on the need of the departments and available budget. The annual department allocation for this agreement is: Estimated Department Annual Account Name Amount Other Contractual Property Management $311,000.00 Facilities Repairs and Department Maintenance Supplies Aviation 11 $28,302.00 Other Contractual FORT WORTI I http://apps.cfwnet.org/counci1packet/mc_review.asp?ID=29756&counciIdate=3/29/2022[2/13/2023 10:27:50 AM] M&C Review Transportation and Public Works and Public Works $20,000.00 Other Contractual Staff recommends awarding a one-year agreement in an annual amount up to $359,302.00, with four, one-year renewal options for the same annual amount. Funding is budgeted in the Other Contractual Services and Facilities Rep/Maintenance Supplies accounts of the Pm Contract Compliance Admin and Property Management Facilities Maintenance Department's General Fund. Funding is also budgeted in the Other Contractual Services account of the TPW Taylor Street Parking Garage and Aviation Meachum Admin Building Department's Municipal Parking and Municipal Airport Fund. BUSINESS EQUITY - A waiver of the goal for M/WBE subcontracting requirements is approved by the DVIN-BE, in accordance with the BDE Ordinance, because the application of the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budgets, as previously appropriated, in the participating departments Operating Funds to support the approval of the above recommendation and award of the contract. Prior to an expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO IFund Department Account Project Program Activity Budget Reference # I Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Dana Burghdoff (8018) Anthony Rousseau (8338) Steve Cooke (5134) Cynthia Garcia (8525) LaKita Slack -Johnson (8314) http://apps.cfwnet.org/council_ packet/mc review.asp?ID=29756&councildate=3/29/2022[2/13/2023 10:27:50 AM] M&C Review ATTACHMENTS 13P22-0023 ELEVATOR. ESCALATOR SERVICES LSJ PMD.docx (CFW Internal) American Elevator Technologies Form 1295.pdf (CFW Internal) AMERICAN ELEVATOR TECHNOLOGIES.pdf (CFW Internal) Approved Waiver 22-0023.pdf (CFW Internal) Copy of 13P22-0023—ELEVATOR.ESCALATOR_SERVICES_LSJ_PMD.xlsx (CFW Internal) http://apps.cfwnet.org/council_ packet/mc review.asp?ID=29756&councildate=3/29/2022[2/13/2023 10:27:50 AM] FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: American Elevator Technologies, LLC Subject of the Agreement: Amendment 6 M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No ❑ 57376-A6 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Amendment does not include confidential information Effective Date: Date of Approval If different from the approval date. Expiration Date: 04/01 /2027 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. 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