Loading...
HomeMy WebLinkAbout065464 - General - Contract - Christ's Haven for ChildrenCSC No. 65464 AGREEMENT FOR EMERGING PARTNERS PROGRAMS CHRIST'S HAVEN FOR CHILDREN — SUSTAINMENT GRANT FISCAL YEARS 2026 — 2029 In consideration of the mutual covenants, promises, and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH ("City"), a home rule municipal corporation of the State of Texas acting by and through William Johnson, its duly authorized Assistant City Manager, and CHRIST'S HAVEN FOR CHILDREN, INC. ("Contractor"), a Texas non-profit corporation acting by and through Cassie McQuitty, CEO, and its duly authorized representative. RECITALS WHEREAS, City has determined that Emerging Partners programs are necessary to support crime prevention in the City during Fiscal Years 2026-2029 to meet one or more of the Crime Control and Prevention District's ("CCPD") goals, which are: (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; WHEREAS, Contractor has agreed to operate a community -based program called Family Resource Center (FRC or The Center) ("Program"), which will support the police department's crime prevention efforts throughout the community; WHEREAS, City desires to enter into an agreement with Contractor to operate the Program; and WHEREAS, as consideration for Contractor's performance and operation of the Program, City has appropriated monies in the CCPD Budget in the amount of $300,836.52 ("Program Funds") to provide to Contractor on a reimbursable basis, subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A — Scope of Work: Project Plan and Program Narrative 3. Exhibit B — Budget Narrative 4. Exhibit C — Request for Reimbursement (RFR) 5. Exhibit D — Performance Report OFFICIAL RECORD 6. Exhibit E — Budget Modification Form CITY SECRETARY 7. Exhibit F — Corrective Action Plan FT. WORTH, TX Exhibits "A" through "F", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include City of Fort Worth, and its officers, agents, employees, and representatives. The term "Contractor" shall include Christ's Haven for Children, Inc., and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Parry" shall refer to either City or Contractor. The term "Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit A — Scope of Work: Project Plan and Program Narrative. Contractor shall be responsible for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Exhibit B — Budget Narrative. Program activities and quarter measures shall be reported in accordance with Exhibit D — Performance Report. 2. Term 2.1 This Agreement shall commence upon April 1, 2026 ("Effective Date") and shall end on June 30, 2029 ("End Date"). The project period is April 1, 2026, to March 31, 2029. With the exception of an extension, as outlined in Section 2.2, all of Contractor's expenditures and program services under this Agreement must be completed no later than March 31, 2029. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been provided by the Contractor to the City. All final reports for this agreement must be received by April 15, 2029. 2.2 Request for Extension The City in its sole and exclusive discretion may extend the End Date of this Agreement in order for the Contractor to conclude all work, fulfill objectives set forth in Exhibit A and/or to complete administrative closeout activities associated with the project. The Contractor agrees that this is not an increase of funds. To request an extension, Contractor must provide written justification for the request no later than January 15, 2029. The City reserves the right to decline any Extension request that is not in the best interest of the City. 2.3 Liquidation Period Contractor agrees that no additional costs can be incurred after March 31, 2029. Contractor has until April 30, 2029, to liquidate accrued expenditures that occurred during the project term period April 1, 2026 — March 31, 2029. To receive reimbursement, Contractor agrees to report liquidated expenses using the Exhibit C form and provide backup documentation by April 30, 2029. 3. Program Funds 3.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed the total sum of $300,836.52 ("Program Funds"). 3.2 Payment Payment of the Program Funds from City to Contractor shall be made on a quarterly and cost -reimbursement basis following receipt by City from Contractor of a signed Exhibit C — Request for Reimbursement (RFR). The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for expenses related to this Agreement. If Contractor will utilize subcontractors in furtherance of obligations under this Agreement, supporting documentation must include proof of payment to the subcontractor in the form of invoices or receipts, as applicable. This requirement shall be a condition precedent to reimbursement to Contractor by City. Exhibit C reports shall be submitted to City as outlined in the report schedule in Section 3.4. Each RFR should be sequentially numbered and labeled using the following format: AGENCY NAME_INVOICE_QUARTER YEAR RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include the Exhibit D — Performance Report and be signed by the Contractor or duly authorized officer of the Contractor. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSMkfortworthtexas.gov. Reimbursements will not be made until after receipt of an acceptable and approved RFR and Exhibit D — Performance Report. 3.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved RFR and Exhibit D — Performance Report. With the exception of final reimbursements requests as outlined in Section 3.5, incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 3.4 Request for Reimbursement Reporting Schedule Contractor agrees to submit all Exhibit C — Requests for Reimbursement and Exhibit D — Performance Report reports on a quarterly basis. Reports shall be included in July, October, January, and April's submissions. Contractor agrees to provide both Exhibit C — Requests for Reimbursement and Exhibit D — Performance Report per the following schedule: Activity/Expenses Report is Due on occurring in the following the 15" of: months: January — March Aril April — June Jul Jul — September October October — December January Contractor agrees Exhibit C — Request for Reimbursement and Exhibit D — Performance Reports shall be submitted to City no later than the 15th day after the end of each reporting month. If this deadline occurs on a weekend or a City holiday, then reports shall be submitted to the City by the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 151h of the reporting month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of Exhibit C — Request for Reimbursement and Exhibit D — Performance Reports is required even if expenses and/or activity does not occur. 3.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is April 15, 2029. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 3.6 Budget Modifications Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, Contractor must submit the Exhibit E — Budget Modification Form request to City, with the RFR, during the month the modification took place. The request must include justification for modification to the budget, and the newly modified budget cannot exceed the total amount of Program Funds. 3.7 Budget Modification Approvals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form must be submitted, and request must be approved by City, before any money is moved to the line item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The newly modified budget shall not exceed the total amount of Program Funds. 3.8 Budget Modifications to Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Exhibit E — Budget Modification Form must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The newly modified budget shall not exceed the total amount of Program Funds. 3.9 Budget Modifications to Direct and Indirect Line Items Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vice versa. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 3.6, 3.7, 3.8, and 3.9. 3.10 Last Day to Approve Modifications The last day the City will approve a Budget Modification for this agreement is February 1, 2028. 3.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit B of this Agreement or an approved Exhibit E. 3.12 Budget Modifications shall be submitted to PSM(c�r�,fortworthtexas.gov. 3.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that were fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 3.14 Match Requirement Contractor agrees to contribute matching funds for this Project. The match will be applied based on a portion of project expenses and as outlined in Exhibit B. Contractor agrees to report matching funds along with the request for reimbursement documentation. Contractor agrees that matching funds must be a cash match. 4. Program Performance 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit A. 4.2 Performance Report Contractor agrees to provide an Exhibit D — Performance Report to document the performance of work as described in the Project Plan. The Exhibit D shall document details of the quarterly progress toward outcome objectives achieved in support of the CCPD goals and zip code data for unduplicated participants. The program reports shall be submitted to City as identified in the report schedule in Section 3.4. 4.3 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of two (2) consecutive quarters, or (6) consecutive errors in a given quarter, of missing, incomplete, or incorrect submissions of Exhibit C — Request for Reimbursement or Exhibit D — Performance reports. A Corrective Action Plan may also be implemented in response to monitoring fmdings, recurring late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit F. 4.4 Monitoring Visits Contractor agrees that the City may conduct a monitoring visit to assess the risk of City funds and Contractor performance at any time during the duration of this Agreement and up to 90 days after the contract term end. The City will notify the Contractor of an upcoming monitoring visit and provide instructions of what to prepare. The Contractor agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.5 Non -Responsiveness Contractor agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the Contractor, the City will document further corrective action and send a Non -Compliance letter notifying the Contractor's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.6 The final Exhibit D — Performance Report will be due April 15, 2029. 4.7 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with at least thirty (30) days' written notice of termination. 5.4 Termination will be affected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs, and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of the Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the address set forth in Section 3.2. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or Contractor, with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for a minimum of three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as reasonably practical. Contractor shall have up to fifteen (15) days to provide City with a written explanation and any supporting documentation regarding practice or expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the fifteen (15) day period, City reserves the right to withhold further Program Funds under this and/or future agreement(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include but are not limited to the following: providing final Exhibit C — Request for Reimbursement and Exhibit D — Performance Reports making final payments, and disposing of the Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip codes of participating individuals of the program(s) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. 7.7 If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information upon request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, servant, or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THISAGREEMENT; EXCEPT THAT THE INDEMNITYPROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREINSHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. Section 9 shall survive the expiration or termination of this Agreement. 10. Non -Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions, or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON- DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. Section 12 shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants, or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that be execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunity If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property, Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory, or common law. 16. Insurance Requirement 16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liability (CGL): Contractor is self -insured. Contractor will furnish a Certificate of Self -Insurance in lieu of the required general liability insurance certificate. (b) Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: (If Contractor owns or operates vehicles under Scope of Services) $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident, and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. At least ten (10) days' notice shall be acceptable in the event of non- payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 100 Fort Worth Trail, 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution, or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits A through F constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have had the opportunity to review this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501(c)(3) tax-exempt status during the term of this Agreement. 17.12 Contractors are required to ensure criminal background screenings are conducted for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be compliant with the Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for ensuring criminal background screening is conducted and for maintaining appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY, DEFEND, AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other parry by hand - delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other parry shown below: CITY: William Johnson, Assistant City Manager City Manager's Office City of Fort Worth 100 Fort Worth Trail Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix Street Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 100 Fort Worth Trail Fort Worth, TX 76102 CONTRACTOR: Christ's Haven for Children, Inc. Cassie McQuitty, CEO 4200 Keller -Haslet Road Keller, TX 76244 19. Counterparts: Electronically Transmitted Signature This Agreement, as well as any associated exhibits or documents, including RFRs and Budget Modification Form requests may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a parry by facsimile or other electronic transmission (including email transmission of a portable document file (PDF) or similar image) shall be deemed to be an original signature hereto. 20. Immigration and Nationality Act Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY, DEFEND, AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. 21. No Boycott of Israel. If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. Contractor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this Agreement, Contractor certifies that Contractor's signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 23. Prohibition on Discrimination Against Firearm and Ammunition Industries. Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 24. Prohibition on Boycotting Energy Companies Contractor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] ACCEPTED AND AGREED: City: By. Name: William Johnson Title: Assistant City Manager Date: 07/01 /2026 Contractor: Christ's Haven for Children, Inc. Cass�e- ��y By: Cassie McDuitty (Jun 23, 2026 :25:18CDT) Name: Cassie McQuitty Title: Chief Executive Officer Date: 06/23/2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: David Carab al (Jun 30, 2026 17:20:03 CDT) Name: David Carabajal Title: Executive Assistant Chief of Police Date: 06/30/2026 Approved as to Form and Legality By: Name: Amarna Muhammad Title: Assistant City Attorney Date: 06/30/2026 Contract Authorization: M&C: 26-0137 Date Approved: 2/24/2026 1295: 2026-1419600 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name Title: Date: A"16iwo . Keith Morris Assistant Police Director 06/30/2026 City Secretary: By: Name: Title: Date: K� cz_c�& A'44Oii 4na 40 v"� '�90d 0to o•1d Ovo41�=4 o b a4 4 nb�va45apa Jannette S. Goodall City Secretary 07/01 /2026 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Christ's Haven for Children - Family Resource Center Narrative Normalcy. Dignity. Hope. These core values guide Christ's Haven for Children (CH), a nonprofit organization that has supported vulnerable families for more than 70 years. Throughout its history, Christ's Haven has provided families with the support needed to become healthy, educated, and whole —equipping them with tools to break cycles of homelessness, poverty, and abuse, while restoring hope for a brighter future. In recognition of this work, Christ's Haven was a finalist for Mid -Size Nonprofit of the Year in both 2024 and 2025. In 2025, the organization was also named Nonprofit of the Year by the Greater Keller Chamber of Commerce, and CEO Cassie McQuitty was selected as a finalist for Business Woman of the Year. Christ's Haven's Family Resource Center directly addresses child abuse and neglect in North Fort Worth and Districts 2,4, 7, and 10 with the majority of clients coming from District 10 and 4 communities. According to Texas Department of Family and Protective Services data for FY2024, Tarrant County recorded 5,201 confirmed victims of child abuse and neglect. Of these cases, 3,933 involved neglectful supervision, followed by physical abuse (612) and sexual abuse (362). During the same year, 534 children were removed from their homes due to abuse or neglect. Texas Administrative Code §700.465 defines neglectful supervision as placing a child in, or failing to remove a child from, a situation that exceeds the child's developmental or physical capacity and results in injury or a substantial risk of harm. The National Family Support Network defines Family Resource Centers as welcoming, community -based hubs that provide multi -generational, strengths -based, and family -centered services responsive to local needs, offered at low or no cost, and designed to build peer support and reduce isolation and stress. Christ's Haven's Family Resource Center embodies this model by offering proactive, community -focused programming that addresses the root causes of child abuse and neglect. Research demonstrates that Family Resource Centers contribute to improved community safety and reduced rates of child maltreatment. A study by Chapin Hall at the University of Chicago found that neighborhoods with FRCS experienced a 26% lower rate of child abuse and neglect investigations compared to similar neighborhoods without such centers. Additional research from Casey Family Programs indicates that Alachua County, Florida saw a 45% reduction in child abuse and neglect cases following the implementation of FRCs. Pennsylvania reported significantly fewer child maltreatment investigations, while Massachusetts parents showed a 20% increase in self -reported confidence in their ability to protect children from abuse. Christ's Haven's goal is to achieve similar outcomes locally by preventing child abuse and neglect through accessible, preventative community programming. The Family Resource Center (FRC or The Center) is a vital part of advancing Christ's Haven's mission. Established in October 2021, the FRC supports foster families, foster youth, young adults who have aged out of foster care, and families struggling to meet basic needs. Serving as a centralized hub, the FRC provides free resources, case management, and referrals for Christ's Haven clients. The Center focuses on assisting children, teens, and adults who are at risk of experiencing —or perpetuating —child abuse and neglect. A cornerstone of the FRC is its food pantry, which addresses food insecurity among foster families and families in the community. The pantry also provides wraparound food support to families with children in residential care and to young adults participating in Christ's Haven's supervised independent living program. Beyond food assistance, the FRC offers mental health counseling through individual, family, group, and play therapy to support emotional well-being and family stability. The Family Resource Center operates on a consistent, cyclical schedule to ensure ongoing access to support. Families are invited into the food pantry weekly to shop for their groceries. Monthly offerings include parenting webinars, supportive parenting groups, peer support groups, and playgroups, with topics determined by identified family and community needs. Counseling services are available year- round and typically consist of six to eight sessions per individual or family. Case management is provided as needed, with progress evaluated every six months using the Casey Life Skills Assessment and a Mental Health Questionnaire. To ensure responsiveness to community needs, Christ's Haven will continue convening its Community Council in partnership with the Fort Worth Police Department, Keller Police Department, and other community stakeholders. This collaborative approach allows key partners to identify emerging needs and align resources effectively. Client engagement and connection to community supports will also be tracked as indicators of impact. The Christ's Haven Family Resource Center provides critical counseling services to individuals and families in crisis, supporting parents and caregivers who face mental health challenges, parenting stress, or family instability. Supportive parenting groups, playgroups, and educational webinars foster community connections, strengthen relationships, and build parenting skills grounded in child development knowledge. For families experiencing financial hardship, the FRC offers food assistance through its pantry. Across all services, case management ensures that parents, caregivers, aged -out foster youth, and at -risk children and teens receive individualized support and referrals to achieve their goals and move toward stability and hope. In addition to counseling and family support services, Christ's Haven's Family Resource Center strengthens the Fort Worth community by addressing hunger, hosting resource fairs, facilitating engagement opportunities, and coordinating referrals with a broad network of community partners — ensuring families receive comprehensive, compassionate, and accessible care. p co p aC fD CD � � W N F+ ❑ ®❑ ❑ � A r. �' � Q' r. �. � � p •P � Ib • f0 � O .��. ^n F. CD CD ram.. n n O n O p cuCD C r C Go 0 a CD CD �, � CD PO, o o �s � ►� r" �' o CD � � o CD � � o 0 0 Co �o CD o �o a o W a o � CrJ CD � o o okA a o O,Q2. CD o. CD CD _ S -1 � CD CD w o8 w p- ' CD OC CD C.o'� a c' ° o oCD w o o �, ❑ ❑ ❑ ... w c ° CDcn tm. CD CD a CD a' O a' ¢-' O �y pCD o� w CD CD CD I I I C CD N N N K N N N 0 00 O C1 K p h O r��- "�'h', p� ¢ �ry N to O s wNN W W' CD� CD �" O4 o N P V1 UQ 6 O m �5� 0 UQ CD Cr � �yOp yCD r 0po CDUQ CD CD .Y O Cn CD � 1_ co cD O cD ti -s E3 CD G C = �, Q. r° ° ° C7 CD r'S' G o .tiy CD n 'Ls ..� A=CA - CD CD ^rs m U�Q CD CD CD 1a P CD ° A� ° P.. "y CD n N �' upa ° °o w e a °CD uq CD o D) � �° o f D x' °o c•r �. p: '� (yq CD N p7 CD ° C' CD �' CD ,��. n CD CD Q �� CD n �' � va w A P, C p ° a, aD 'n CD 7� . 4 �! CD CD cl)' CD ��' "Q'y CD �" y W O CD p CD Q CD CpC C r"3 C CD �. • • • • • • n C C fD CD �." CD CD Qp cn UQ Dn �t CD CD CD CD p (� ^� c- b -0 T1 -d r. U'� cr-D [, i 5 J� CD m AD = + fl i PD CD CD 0 OA CD rA CD CD'�'�'. Q-CL 'C � USG USG O ° W ° 0 o c�D °_ o ��+ CCDD o w a w �� p° Q w UQ CD eD CD CD 0 P CDCD CDcr oc w O 'a p, a . y A CeD CDIcl AD CD a N CD C 0 p C CD ° �. N O ?a 0 w 0 nD K �c CD ¢ via �c CD CD 0 CD C� 0 0 n a. 0 n w CD ���� �m�-b ° `° ����� '�� y�g� o � ,�'�CD � .� � � ' �0 �0� M UQ p .� CD CD oCD CD� ��,�� �P) r' c�D CD cn p 6 CD CD P, CD � r C� CD CD aD a CD dCD in CL CD cn CD CD CD CAD P- 0. 0 CD p o ('� �* CD �. CDCD cl) CD `C :� CD CD �. n 0' p O p � UQ U�Q 0 `� m p r k' r. CD CD CD w � cn o m CD CD cD CD CD W a CD A � O C'Dt N O Crime Control and Prevention District Sustainment Grants EXHIBIT B - Budget Narrative Christ's Haven for Children DESCRIPTION/JUSTIFICATION QUANTITY RATE YEAR 1 YEAR 2 YEAR 3 • REVENUE (represents total revenue for programs across our organization) Anticipated revenue from private philanthropic sources such as: foundations• trusts, individuals, $49,295.55 $101,100.39 $ I55,548.48 and/or churches whose contribution was a result of the CCPD Match. I A. SALARY JL Family Resource Coordinator: This employee oversees all aspects of the FRG The FRC Coordinator is responsible for overseeing all aspects of Objectives I-2 and the I.00 $48,193.28 $48,193.28 $49,639.08 $51,128.25 W . activities associated to achieve those objectives. Food Pantry and FRC Assistant: One part-time food pantry assistant helps coordinate the food pantry for all FRC clients. FRC takes up about 75% of their time in the pantry and works an average of 22.5 total hours/week at a current rate of $16.71/hour. While 0 7� 1 lourly $14,663.03 $15,102.92 $15,556.00 the Food Pantry Assistant helps with the logistcs of the actual pantry, they are equally important in helping introduce clients to deeper crime -reducing programs and services (such as case management and counseling) provided through the FRC. Christ's Haven's Director of Therapy: The Director of Therapy oversees the counseling coordination of all residential, independent living, and FRC clients. This MS LPC spends 0.45 $34,424.08 $15,490.84 $15,955.56 $16,434.23 45% of their time coordinating FRC family counseling plans with partnering therapists. This role is critical for Objective 1 - 2. Christ's Haven VP of Programs: VP of Programs oversees this program and spends about 35% of her time strategically planning the growth of the FRC and its expansion. 0.115 $89.232.00 $31,231.20 $32,168.14 $33,133.18 This osition is critical to achieve Objectives 1-2 in our ro am Ian. e I' I B. FRINGE Fringe averages $10,000/FTE. Calculations for fringe benefits take into account fractional time FTE employees totaling 2.35 total FTEs. Anticipated increases to fringe 2.55 $10,000.00 $25,500.00 $26,775.00 S28,1 13.75 benefit costs, namely healthcare for employees factored in at 5% for future years. C. TRAVEL & TRAINING :I Training for FRC Employees $1,000.00 $1,000.00 $1,000.00 I11 11 FRC Community Events which include: Community Resource Fairs, Family Engagement $2,500.00 $2,500.00 $2,500.00 11 11 Activities, and other direct client community engagement • KIN • D. EQUIPMENT ,11I •I I WO I OWN 0 11411II '.I II E.SUPPLIES Expected Supplies for FRC include: food cost for FRC events, tangible marketing $5.000.00 $5,000.00 $5,000.00 111 11 supplies to market program to community, and informational materials. Crisis Intervention Support: Infrequent support to help FRC clients in crisis for things such as: utility assistance, school supplies, medical copays, and other one-time emergency $3,600.00 $3,600.00 $3,600.00 expenses • ; I I I I F. CONSULTING/CONTRACTING To expand Counseling Capacity, we intend to add additional capacity to expand: EMDR certified therapy, therapy focused on working with survivors of trafficking, Cognitive 70 Behavioral Therapy, and additional general child and family therapy. $15,000.00 worth of therapy sessions per year would provide 150 sessions at $100/session for each therapist. S100.00 $15,000.00 $15,000.00 $15,000.00 11111 We will provide each contracted therapist training on CCPD policy and procedure and have each sign a contract that they will comply. Our long term goal is to create community partnerships with therapists who bill Medicaid and work out of our Counseling Center space instead of us paying them a contracted fee. We also will I • I • III II I I I II III 11 G. SUB -GRANTS 1 11 • II .I II '.I II *UOCUPANCY CH de reciation for buildin s ace utilized for FRC Pro ram. 00 DEPRECIATION $17,078.20 $17,078.20 $17,078.20 OCCUPANCY TOTAL I78.20 $17,078.20 $17,078.20 $51,234.60 INDIRECT CH requests 10% for indirect costs which include facility cost and administrative costs at Christ's Haven. Administrative costs include non program management staff as well as $17,925.65 $18,381.88 $18,854.36 financial and accounting. 1 • Total Program Expenses $197,182.19 $202,200.77 $207,397.97 $606,780.94 Match Requirement $49,295.55 $101,100.39 $155,548.48 $305,944.41 Total Funds Requested from CCPD $147,886.64 $101,100.39 $51,849.49 $30Q836.52 FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Exhibit C Request for Reimbursement (RFR) FY 2026 Submitting Agency: Contact Name: Phone Number: Email: Remit Address: Invoice Number: Month of Request: Christ's Haven for Children Fill prior to submission DIRECT COSTS (90 % Minimum) A B C D E Budget Category Budget Amount Total of Previous Reimbursements Requested This Month's Request (B+C) (A-D) Total Requested To -Date Remaining Balance Available Revenue(ifapplicable) $ 305,944.42 $ $ 305,944.42 A Personnel $ 338,695.70 $ $ 338,695.70 B Fringe Benefits $ 80,388.75 S $ 80,388.75 C Travel & Training $ 10,500.00 $ $ 10,500.00 D Equipment $ - $ - E Supplies $ 25,800.00 $ $ 25,800.00 F Contracts/Consultants $ 45,000.00 $ $ 45,000.00 G Sub -Awards $ $ H Occupancy $ 51,234.60 $ $ 51,234.60 Total Direct Costs $ 245,674.63 $ $ $ $ 245,674.63 INDIRECT COSTS (10 % Maximum) A B C D E Total of Previous (B+C) (A-D) Total Requested Remaining Balanee Budget Category Budget Amount Reimbursements This Month's Request Requested To -Date Available Total InDirect Costs $ 55,161.89 $ $ $ 55,161.89 Supporting documents required with monthly requests. See Requestjor Reimbursement Instructions for reference Summary: Total Budget: $ 300,836.52 Previous Requests: $ This Request: $ Total Requested To -Date $ Remaining Funds $ 300,836.52 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order # Fund Dept. ID Account RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below n ( 20m m ° \ ƒkkk§\) j �\ k}\m00 _ } � \ \ }m ID \ f@ 0 2\ ,� „0 ±( �§ 0 I7 I/ \( ■ J , $m k _m { % % - _ « \ ( �fD } k �q{ : P4 m ; , f(� ! »,��,©} / (2 f 0 2 0 r) , ` (m0�=�f� (k � = E gg7777, n m — — | : 7E2!°\ M gr 9 0 q } f la } �\ } } \ \1-011 CD k �r �M /( ( \ E® k� \ / / rD (� (M ( --- '- '-#B R z��2f§ /m /an m [ � � j § � Exhibit E: Crime Control and Prevention District REQUEST FOR BUDGET MODIFICATION Date Submitting Agency Contact Name Phone Number and Email Remit Address DIRECT COSTS (90% minimum) Budget Category Approved Budget Change Requested Revised Budget A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs _ INDIRECT COSTS 10% maximum) Approved Budget Chan a Requested Revised Budget Modification Narrative describe in detail what change is for I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY ❑ Modification Approved ❑ Modification NOT Approved FWPD Staff Signature Date 5 C�J wN�z v nr ~ ~ �n n d v ~ z C A b s y A 0 A c y o z s A O A 'O UAD AD �z 0 0� o � �¢d o� drop o A � i City of Fort Worth, Texas Mayor and Council Communication DATE: 02/24/26 M&C FILE NUMBER: M&C 26-0137 LOG NAME: 35FY26 CCPD PARTNERS SUSTAINMENT GRANTS Q2 SUBJECT (ALL) Authorize Execution of Contracts with Christ's Haven for Children, Rivertree Academy, and Unbound Now for Emerging Partners Programs Funding in the Total Amount Up to $936,000.00, funded by the Crime Control and Prevention District, to Continue Operations of Crime Prevention Programming that Benefits Fort Worth Residents RECOMMENDATION: It is recommended that the City Council authorize the execution of contracts with Christ's Haven for Children, Rivertree Academy, and Unbound Now from the Crime Control and Prevention District Fund for Emerging Partners Programs Funding in the total amount up to $936,000.00 to continue operations of crime prevention programming that benefits Fort Worth residents. DISCUSSION: Crime Control and Prevention District (CCPD) Emerging Partners Programs implemented Sustainment Grants in efforts to assist agencies with further strengthening their capacity and development of crime prevention and safety initiatives. Sustainment Grants provide phased financial support for eligible agencies as they work to sustain impact in needed areas of the community. To be eligible agencies should demonstrate effective utilization of CCPD funds in addition to addressing a selected Mission Priority. On January 21, 2026, Christ's Haven for Children, Rivertree Academy, and Unbound Now presented to the Fort Worth Police Department (FWPD) Budget Committee Board. The three programs were approved for a total amount up to $936,000.00 and will have a contract term of January 1, 2026 through February 28, 2029 with no renewals. The parties may extend the contracts by mutual agreement to accomplish administrative closeout activities associated with the programs. Funding will be allocated as follows to each agency in Fiscal Year 2026 on a reimbursement basis: Christ's Haven for Children ($312,000.00) will continue operations of their Family Resource Center to serve at -risk youth and families in Fort Worth. The Family Resource Center provides parent/caregiver education trainings, weekly food boxes, counseling services, and "Foster Family Care Packages" containing food, toiletries, and clothing items. This program serves participants in Council District 7. Rivertree Academy ($312,000.00) will continue operations of their Behavior Management Program to serve Fort Worth students, grades Pre-K to Fifth. The Behavior Management Program uses a framework of interventions and supports to address students' behavioral and academic challenges. The MTSS (Multi -Tiered System of Support) framework involves evaluating and placing each student in one of three tiers that correlate with the academic and behavioral hurdles the child is experiencing. Mentoring, behavior management plans, one-on-one counseling, chapel services, tutoring, and restorative practice sessions are a few of the services offered to help to serve students both academically and behaviorally. This program will serve participants in Council District 3. Unbound Now ($312,000.00) will continue their program operations through the use of the Outcomes for Survivors of Human Trafficking (OHTS) tool. Unbound North Texas provides 24/7 resources and trauma services to survivors of human trafficking to aid them in their restorative journey. Advocates work closely with clients through motivational interviewing techniques to educate them on the signs of trafficking and develop safety plans to avoid revictimization or criminal activity. The program will serve participants from all Council Districts. Funding is budgeted in the CCPD Community Based Fund for the CCPD Emerging Partners Programs Department for the purpose of funding the FY26 Emerging Partners project. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current budget, as previously appropriated, in the CCPD Community Based Fund for the FY26 Emerging Partners Program project to support the approval of the above recommendation and execution of the contracts. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by. William Johnson 5806 Originating Business Unit Head: Eddie Garcia 4212 Additional Information Contact: Keith Morris 4243 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Christ's Haven for Children Subject of the Agreement: Contractor has agreed to operate a community -based program called "Family Resource Center (FRC or The Center)" which will support the police department's crime prevention efforts throughout the community. M&C Approved by the Council? * Yes 9 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 9 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 4/1/2026 Expiration Date: 6/30/2029 If different fi-om the approval date. If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If'applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.