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HomeMy WebLinkAbout063557-A3 - General - Contract - Texas Department of Housing and Community Affairs (TDHCA)Docusign Envelope ID: 36G17754-B88F-8320-82DD-AD72F95BA25D TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS CSC No. 63557-A3 FY 2024 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM YOUTH SET -ASIDE GENERAL REVENUE THIRD AMENDMENT TO CONTRACT NUMBER 18246010016 OFFICIAL RECORD WITH CITY SECRETARY City of Fort Worth, a political subdivision of the state of Texas FT. WORTH, TX This Third Amendment FY 2024 Homeless Housing and Services Program Youth Set -Aside Contract Number 18246010016 ("First Amendment") by and between the TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS, a public and official agency of the State of Texas ("Department"), and City of Fort Worth, a political subdivision of the state of Texas, ("Subrecipient"), hereinafter collectively referred to as "Parties", is executed to be effective on the date provided herein. RECITALS WHEREAS, on June 30, 2025, and June 27, 2025, the Department and Subrecipient, respectively, executed the FY 2024 Homeless Housing And Services Program Youth Set -Aside Contract Number 18246010016 to be effective on June 1, 2025 ("Contract"); and WHEREAS, on March 3, 2026, and March 3, 2026, the Department and Subrecipient, respectively, executed that certain First Amendment to FY2024 Homeless Housing and Services Program Youth Set -Aside Contract Number 18246010016 ("First Amendment") to be effective on March 3, 2026; and WHEREAS, on March 11, 2026, and March 11, 2026, the Department and Subrecipient, respectively, executed that certain Second Amendment to FY2024 Homeless Housing and Services Program Youth Set - Aside Contract Number 18246010016 ("Second Amendment") to be effective on March 11, 2026; and WHEREAS, the Parties agree that the Texas Grant Management Standards under the authority of Chapter 783 of the Texas Government Code ("TxGMS") 2.0 applies to this Contract, as amended; and WHEREAS, in accordance with Section 11 of the Contract and 10 TAC §7.4(e), the Department has authority to amend the Contract accordingly; and WHEREAS, the Parties desire to amend the Contract in the manner provided herein below. AGREEMENTS NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree asfollows: 1. Section 2, Contract Term for Performance and Close -Out Process, of the Contract is hereby amended, effective the date executed by all parties to read as follows: "This Contract shall commence on June 1, 2025 and, unless earlier terminated as provided herein, terminate as follows: (1) the Subrecipient is permitted to incur expenses under this Contract until July 31, 2026 ("Contract Term"), and (2) the Department's obligations under the Contract shall end on August 17, 2026, and is conditioned on the Subrecipient's successful completion of the terms herein ("Close -Out Process")." Third Amendment to HHSP Contract Number 18246010016 Page 1 of 5 Docusign Envelope ID: 36G17754-B88F-8320-82DD-AD72F95BA25D 2. The "Performance Statement" attached as Exhibit A to the Contract is hereby deleted and replaced in its entirety with the Performance Statement consisting of two (2) pages attached as Attachment #1 to this Third Amendment, to be effective on the date executed by all Parties. 3. All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall continue to govern except to the extent that said terms conflict with the terms of this Third Amendment. In the event this Third Amendment and the terms of the Contract as amended by the Second Amendment are in conflict, this Third Amendment shall govern, unless it would make the Contract void bylaw. 4. Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract. S. This Third Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all of which together shall constitute one (1) agreement binding on Parties, notwithstanding that all the Parties shall not have signed the same counterpart. 6. If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy of its authorized signature printed by the receiving machine or the electronic transmission to be its original signature. 7. By signing this Third Amendment, the Parties expressly understand and agree that its terms shall become a part of the Contract as if it were set forth word for word therein. 8. This Third Amendment shall be binding upon the Parties hereto and their respective successors and assigns. 9. This Third Amendment shall be effective on the date(s) provided herein. Third Amendment to HHSP Contract Number 18246010016 Page 2 of 5 Docusign Envelope ID: 36C17754-B88F-8320-82DD-AD72F95BA25D AGREED TO AND EXECUTED BY: SUBRECIPIENT: City of Fort Worth, a political subdivision of the state of Texas S10-d by: �( Ci6y')a" By: SDtRf�fA218Sli- Name: Dianna Giordano Title: Assistant City Manager 6/30/2026 1 3:52:56 PM CDT Date: THIS CONTRACT, AS AMENDED, IS NOT EFFECTIVE UNLESS SIGNED BY THE EXECUTIVE DIRECTOR OF THE TEXAS DEPARTMENT AND COMMUNITY AFFAIRS, OR HIS/HER AUTHORIZED DESIGNEE. DEPARTMENT: TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS, a public and official agency of the State of Texas Docuftned by: By: Name: Abigail Versyp Title: Its duly authorized officer or representative Date: 7/1/2026 1 9:26:07 AM CDT Third Amendment to HHSP Contract Number 18246010016 Page 3 of 5 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement in multiple originals on the date written below their respective signatures to be effective on the Effective Date. ACCEPTED AND AGREED: CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this APPROVAL RECOMMENDED: contract, including ensuring all performance and reporting requirements. Beth'any Warner (Jul 1, 2026 15:47:14 CDT) By: BY Name: Bethany Warner Title: Assistant to the City Manager/Special Projects Il ATTEST: 4F F°RT a PVo o-g /IC�CILQi2GN2 ( aaQu ni p5od SIR Name: Jannette S. Goodall Title: City Secretary 7� Aa4zj Name: Tara Perez Title: Homeless Strategies Manager APPROVED AS TO FORM AND LEGALITY: By: Name Title: Gavin Midgley Senior Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 1295: 26-0262 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Docusign Envelope ID: 36G17754-B88F-8320-82DD-AD72F95BA25D TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FY 2024 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM YOUTH SET -ASIDE GENERAL REVENUE THIRD AMENDMENT TO CONTRACT NUMBER 18246010016 WITH City of Fort Worth, a political subdivision of the state of Texas ATTACHMENT #1 EXHIBIT A PERFORMANCE STATEMENT City of Fort Worth, a political subdivision of the State of Texas Subrecipient shall carry out the following activities identified herein by implementing a Texas Homeless Housing and Services Program ("HHSP") in accordance with the State Act and its implementing rules under the HHSP State Rules. Close -Out Process: Ends August 17, 2026 os Contract Term: June 1, 2025 —July 31, 2026 -� Service Area: City of Fort Worth Program Activities: Subrecipient agrees to perform the following measurable activities: Case Management Salary, Essential Services, Financial Assistance Homeless Assistance, Operations A. Definitions (1) "Transitional Living Activities" means activities that are designed to provide safe short-term housing (typically less than twenty-four (24) months) in conjunction with appropriate supportive services designed to help Youth Headed Households become self-sufficient. Rapid Rehousing is an example of a Transitional Living Activity. (2) "Youth Headed Household" means a household that includes unaccompanied youth twenty- four (24) years of age and younger, parenting youth twenty-four (24) years of age and younger and children of parenting youth twenty-four (24) years of age and younger. B. Program Activities. Subrecipient agrees to perform only the following measurable activities for Homeless Youth Headed Households: (1) Persons Served (a) Essential Services for Persons experiencing Homelessness in 0 Youth- Headed Households (only eligible in conjunction with a DS street outreach, case management, emergency shelter, street outreach, or housing through a Transitional Living activity) (b) Street Outreach for Persons experiencing Homelessness in 120 Youth -Headed Households (c) Transitional Living for Persons experiencing Homelessness in 0 Youth -Headed Households (d) Persons experiencing Homelessness in Youth -Headed 0 Third Amendment to HHSP Contract Number 18246010016 Page 4 of 5 Docusign Envelope ID: 36C17754-B88F-8320-82DD-AD72F95BA25D Households in an HHSP-Youth funded day/night Shelter' (e) Case management for Persons experiencing Homelessness in 120 Youth -Headed Households (2) Outcomes (a) Persons in Youth -Headed Households who were Homeless 0 and have maintained housing for three (3) months after HHSP exit (3) New Beds (a) New Shelter beds created through Construction: 0 (b) New Shelter beds created through Rehabilitation: 0 (c) New Shelter beds created through Conversion: 0 (d) New Transitional Living beds created through Construction 0 (e) New Transitional Living beds created through Rehabilitation 0 (f) New Transitional Living beds created through Conversion 0 ' This number may include all the persons assisted through the operations of the shelter. Third Amendment to HHSP Contract Number 18246010016 Page 5 of 5 City of Fort Worth, Texas Mayor and Council Communication DATE: 04/28/26 M&C FILE NUMBER: M&C 26-0262 LOG NAME: 02ACCEPTING HOMELESS HOUSING AND SERVICES FUNDS SUBJECT (ALL) Authorize Acceptance of Grants from and Execution of Agreements and Amendment with the Texas Department of Housing and Community Affairs for Homeless Housing and Services Program - General in the Approximate Amount of $475,534.00, Homeless Housing and Services Program - Youth Set Aside in the Approximate Amount of $161,373.00, and Homeless Housing and Services Program - Youth Set Aside 2024 Rollover Funds in the Approximate Amount of $21,800.58; Authorize Execution of Subgrant Agreements and Amendment with My Health, My Resources of Tarrant County to Provide Rental Assistance and with Transition Resource Action Center to Provide Youth Rental Assistance and Case Management, Find that the Subgrant Agreements and Amendment Serve a Public Purpose and that Adequate Controls are in Place, and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize acceptance of Fiscal Year 2027 grants from the Texas Department of Housing and Community Affairs for the Homeless Housing and Services Program funds in the approximate amounts of $475,534.00 (General), $161,373.00 (Youth); 2. Authorize acceptance of additional Fiscal Year 2024 grant funds from the Texas Department of Housing and Community Affairs for the Homeless Housing and Services Program in the approximate amount of $21,800.58 (Youth - 2024 Rollover)(City Project No. 106383); 3. Authorize execution of grant agreements and amendment, including the ability to adjust the grant amounts in such agreements; 4. Authorize the execution of a subgrant agreement with My Health, My Resources of Tarrant County in the approximate amount of $475,534.00 to provide rental assistance to at least 40 permanent supportive housing clients (General); 5. Authorize the execution of a subgrant agreement with Transition Resource Action Center in the approximate amount of $161,373.00 to provide rental assistance and case management to at least eight (8) youth clients (Youth); 6. Authorize the execution of an amendment to subgrant agreement with Transition Resource Action Center in the approximate amount of $21,800.58 to provide outreach and case management to at least 120 youth clients (Youth - 2024 Rollover); 7. Find that the subgrant agreements and amendment serve the public purpose of reducing chronic and youth homelessness and that adequate controls are in place through the subgrant agreements; and 8. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating State Fund in the amount of $658,707.58, subject to the receipt of the grant, for the purpose of reducing chronic and youth homelessness. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to approve the acceptance of grant funding and related agreements for two categories (general and youth) of services directed to individuals experiencing homelessness. The State of Texas provides grant funding for the Homeless Housing and Services Program (HHSP) administered by the Texas Department of Housing and Community Affairs (TDHCA) to municipalities with a population of 285,500 or greater, including the City of Fort Worth (City). General The 2027 HHSP amount allocated to the City is approximately $475,534.00. Eligible services include rental assistance, case management and other services or housing options to reduce homelessness. My Health, My Resources of Tarrant County (MHMR) is the City's 2026 HHSP subgrantee and provides case management to permanent supportive housing (PSH) clients. Pending a risk assessment and City Council approval, the City will enter into a subgrant agreement with MHMR for rental assistance for at least 40 PSH clients for the 2027 term. Youth The 2027 HHSP-Youth amount allocated to the City is approximately $161,373.00. Eligible services include case management, emergency shelter, street outreach and transitional living. Transition Resource Action Center (TRAC) is the City's 2026 HHSP-Youth subgrantee and provides both rental assistance and case management to young adults age 18-24. Pending a risk assessment and City Council approval, the City will enter into a subgrant agreement with TRAC for rental assistance and case management for at least eight (8) youth for the 2027 term. Youth - 2024 Rollover TDHCA has requested the City accept an additional $21,800.58 to add to the existing HHSP-Youth 2024 Rollover (City Project No. 106383) contract. Eligible services include case management, emergency shelter, street outreach and transitional living. TRAC is the City's subgrantee for the Youth - 2024 Rollover funds which provides street outreach and case management to 120 young adults age 18-24. The term of this grant is June 1, 2025 to May 31, 2026. Summary By approval of this Mayor and Council Communication, the City Council finds that funding the subgrant agreements and amendment will meet the public purpose of helping to reduce chronic and youth homelessness and that adequate controls are in place through the subgrant agreements to ensure that the public purpose is carried out. Upon acceptance, the 2027 grants will begin on September 1, 2026. The City Manager's Office Homeless Strategies Division will administer the HHSP and HHSP-Youth funds and monitor the sub -grantees, MHMR and TRAC. The subgrant agreements will be from September 1, 2026 to August 31, 2027. The amendment to the Youth - 2024 Rollover grant will be effective from the contract term of June 1, 2025 to May 31, 2026. An Assistant City Manager is authorized to execute the contracts. No City salaries will be charged to this grant; therefore, indirect cost recovery does not apply. There is no grant application repository number, as the City Manager's Office did not apply for this grant. A Form 1295 is not required for the contracts with TDHCA and MHMR because these contracts will be with a governmental entity, state agency or public institution of higher education. A Form 1295 is required for the contract with TRAC. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, in the Grants Operating State Fund. The City Manager's Office (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the City Manager's Office has the responsibility to validate the availability of funds. This is a reimbursement grant. Submitted for Citv Manaaer's Office bv: Dianna Giordano 7783 Originating Business Unit Head: Bethany Warner 6121 Additional Information Contact: Tara Perez 2235 FORTWORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Texas Department of Housing and Community Affairs Subject of the Agreement: Amendment 3 to Youth setaside for Homeless Housing and Services Program - rollover 2024 funds. This amendment extends the contract by two months to allow expenditure of all funds. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes R No ❑ 63557-A3 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No If zrnsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located Effective Date: Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required? * Yes ® No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.