HomeMy WebLinkAbout064238-A1 - General - Contract - Prime Controls, L.P.CSC No. 64238-Al
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 64238
BETWEEN CITY OF FORT WORTH AND PRIME CONTROLS, L.P.
This First Amendment to Fort Worth City Secretary Contract No. 64238 is made between
the City of Fort Worth ("City"), a Texas home -rule municipal corporation, and Prime Controls,
L.P.("Vendor"), individually referred to as "party" and collectively as "parties."
WHEREAS, on November 2, 2025, the City and Vendor entered into an Agreement for
the vendor to provide non-exclusive Instrumentation Equipment, Parts and services as identified
in Fort Worth City Secretary Contract No. 64238 (M&C 25-0774) ("Agreement");
WHEREAS, the City desires to add additional instrumentation items to the Agreement;
WHEREAS, Vendor submitted a quotation dated May 27, 2026, for FLD-1000 flange
gaskets, SIK-6001-2TH inner probe assemblies, 202-6011 oxygen measuring cells, MZD-0005 0-
ring seals, O-R-00231 IEK test gas distributors, KES600080000 filter heads, O-R-000147 flange
gaskets, SMF-600STAUB sintered metal filter kits, VKS 1K1 packaging components, and
VKEK13 spare parts, as more specifically detailed in Exhibit B; and
WHEREAS, the parties desire to amend the Agreement to incorporate the quoted items
into the Agreement as additional contract items.
NOW THEREFORE, be it known that the parties, acting herein by and through their duly
authorized representatives, agree to the following terms, which affect the Agreement as follows:
I.
AMENDMENT
The Agreement is hereby amended to add the instrumentation equipment identified in
Exhibit B attached hereto and incorporated herein for all purposes. Exhibit B shall consist of
Vendor's quotation dated May 27, 2026, for FLD-1000 flange gaskets, SIK-6001-2TH inner probe
assemblies, 202-6011 oxygen measuring cells, MZD-0005 0-ring seals, O-R-002311EK test gas
distributors, KES600080000 filter heads, O-R-000147 flange gaskets, SMF-600STAUB sintered
metal filter kits, VKSIK1 packaging components, and VKEK13 spare parts, including associated
specifications, pricing, and lead time. The pricing for the added item shall be in accordance with
Exhibit B and shall be subject to the terms and conditions of the Agreement.
II.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 64238 Pagel of 2
CITY:
City of Fort Worth
By:
Name
Title:
Date:
Jesica McEachern
Assistant City Manager
07/03/2026
Approval Recommended:
By:
CTFnstopher Hardej Jun 26, 2026
9:27:17 CDT)
Name:
Chris Harder
Title:
Water Director
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By:
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Name:
Jannette S. Goodall
Title:
City Secretary
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PRIME CONTROLS, L.P.
By:
Name: Clayton Seale
Title:
Service Manager
Date: 6/25/2026
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
Geoffery McDowell
By: Geoffery McDowell (Jun 26, 2026 09:23:26 CDT)
Name: Geoffery Mcdowell
Title: Sr. Contract Compliance Specialist
Approved as to Form and Legality:
By: Douglas Black (Jun 26, 2026 10:38:32 CDT)
Name: Douglas W. Black
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: N/A
Date Approved:
Form 1295 Certificate No.:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 64238 Page 2 of 2
EXHIBIT B
See next page.
First Amendment to Fort Worth City Secretary Contract No. 64238 Page 3 of 3
PRIME
CONTROLS
1725 LAKEPOINTE DRIVE ❑ LEWISVILLE, TX 75057
PHONE 972-221-4849 ❑ FAX 972-420-4842
May 27, 2026
To: City of Fort Worth
Attn: Scott Terry
Ref: Enotec Material Procurement
Prime Controls quote ref. Q2657001-190
PRIME CONTROLS PROPOSAL
Prime Controls is pleased to offer this proposal for procurement of Enotec Material.
Services to be provided by Prime Controls include the following major items:
ITEM SERVICE
1. 1 Enotec Material
PROPOSAL CLARIFICATIONS
ITEM
CLARIFICATION
1.
Pricing does not include Sales Taxes or Bonding costs.
2.
Pricing shall be valid for 30 days only from proposal date.
3.
Pricing includes procurement and delivery of QTY 2 - FLD-1000, Enotec Oxitec DustexProbe flange
gasket DN65 PN6
4.
Pricing includes procurement and delivery of QTY 2 - SIK-6001-2TH, Enotec Oxitec Dustex EX 6000
Inner Probe Assembly
S.
Pricing includes procurement and delivery of QTY 2 - Z02-6011, Enotec 02 Measuring MLT Oxygen
Cell
6.
Pricing includes procurement and delivery of QTY 2 - MZD-0005, Enotec Metal-0-ring seal
7.
Pricing includes procurement and delivery of QTY 2 - 0-R-002311EK, Enotec, Test gas distributor
8.
Pricing includes procurement and delivery of QTY 2 - KES600080000, Enotec, Filter head
9.
Pricing includes procurement and delivery of QTY 2 - 0-R-000147, Flange gasket
10.
Pricing includes procurement and delivery of QTY 2 - SMF-600STAUB, Enotec Sintered Metal Filter
Kit
11.
Pricing includes procurement and delivery of QTY 2 - VKS1K1, Packaging SIK/COe sensor
12.
Pricing includes procurement and delivery of QTY 2 - VKEK13, Packing spare parts
13.
Pricing does not include installation or commissioning of provided Enotec material.
14.
Acceptance of an order shall be subject to the attached General Terms & Conditions. These General
Terms and Conditions are superseded by current Master Service Agreements (MSAs), Contracts,
Subcontracts and/or Blanket Purchase Orders that authorize this work.
Page 1 of 3
PRIME
CONTROLS
PROPOSAL PRICING
BID
ITEM
BASE BID
PRICING
1.
QTY 2 - FLD-1000, Enotec Oxitec DustexProbe flange gasket DN65 PN6
$157.77
2.
QTY 2 - SIK-6001-2TH, Enotec Oxitec Dustex EX 6000 Inner Probe Assembly
$8,380.89
3.
QTY 2 - Z02-6011, Enotec 02 Measuring MLT Oxygen Cell
$6,086.97
4.
QTY 2 - MZD-0005, Enotec Metal-O-ring seal
$251.07
5.
QTY 2 - 0-R-002311EK, Enotec, Test gas distributor
$1,471.91
6.
QTY 2 - KES600080000, Enotec, Filter head
$3,863.03
7.
QTY 2 - 0-R-000147, Flange gasket
$161.65
8.
QTY 2 - SMF-600STAUB, Enotec Sintered Metal Filter Kit
$4,349.03
9.
QTY 2 - VKS1K1, Packaging SIK/COe sensor
$196.65
10
QTY 2 - VKEK13, Packing spare parts
$149.99
Total
$25,069.00
We sincerely appreciate this opportunity and look forward to being of service for this work.
Thanks again and please feel free to call if there are any questions.
Sincerely,
Prime Controls, LP
Clayton Seale
Service Manager
214-354-3904
c.seale@prime-controls.com
Prime Controls Proposal Page 2 of 3
City of Fort Worth,
Mayor and
DATE: 08/26/25
Texas
Council Communication
M&C FILE NUMBER: M&C 25-0774
LOG NAME: 13P25-0123 INSTRUMENTATION EQUIPMENT AND RELATED SVS LSJ WATER
SUBJECT
(ALL) Authorize Execution of Non -Exclusive Agreements with Identified Vendors for Instrumentation Equipment, Parts, and Services for the Water
Department in a Collective Annual Amount Up to $2,500,000.00 for the Initial Term and Authorize Four One -Year Renewals in Amounts Up
to $2,625,000.00 for the First Renewal, $2,756,250.00 for the Second Renewal, $2,894,062.50 for the Third Renewal, and $3,038,765.62 for the
Fourth Renewal
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive agreements with the identified vendors for instrumentation
equipment, parts, and services for the Water Department in a collective annual amount up to $2,500,000.00 for the initial term and authorize four
one-year renewals in amounts up to $2,625,000.00 for the first renewal, $2,756,250.00 for the second renewal, $2,894,062.50 for the third
renewal, and $3,038,765.62 for the fourth renewal.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize non-exclusive agreements for instrumentation equipment, parts,
and services for Water Department. The awarded vendors include: ABB, Inc., AV Water Technologies, Inc., Frank Clark & Associates, Inc., GK
Techstar, LLC, HB Systems, Inc., Macaulay Controls Company, Omicron Controls, Inc., Prime Controls, L.P., PVS DX, Inc., and Vector Controls,
LLC.
The Water Department will use these agreements to purchase instrumentation equipment and appurtenances, replacement parts, on -site or shop
repairs, field troubleshooting, calibration, commissioning, and startup services. Purchasing Staff issued Request for Proposal (RFP) Number 25-
0123. The RFP consisted of detailed specifications describing the required responsibilities and requirements to provide these services for the
City of Fort Worth. The RFP was advertised in the Fort Worth Star Telegram on April 16, 2025, April 23, 2025, April 30, 2025, May 7, 2025, May
14, 2025, and May 21, 2025. The City received ten (10) responses.
An evaluation panel consisting of representatives from the Water Department and Transportation and Public Works Department reviewed and
scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the
table below.
Best Value Criteria
Proposers
lEvaluation Factors
0®�®Total
Prime Controls
16
16
16.67
0.15078
48.67
PVS DX, Inc.
15.33
16
16.67
1.585
48
Macaulay Controls
16
15.33
16
0.83748
47.33
G.K. Techstar, LLC I15.55
15.33
16.67
0.12843
47.33
Omicron Controls, Inc
15.33
15.33
15.33
20
46
ABB, Inc. I15.33
15.33
15.33
1.472
46
Frank Clark & Associates, Inc.
15.33
15.33
15.33
0.95871
46
Vector Controls
15.33
15.33
15.33
0.64662
46
AV Water Technologies LLC
15.33
15.33
15.33
14.67
45.33
HB Systems, Inc.
14.67
14.67
14.67
1.578
44
a. Qualifications and Experience
b. Approach to Perform Services
c. Ability to meet the City's needs
d. Cost of services
After evaluation, the panel concluded that ABB, Inc., AV Water Technologies, Inc., Frank Clark & Associates, Inc., GK Techstar, LLC, HB Systems,
Inc., Macaulay Controls Company, Omicron Controls, Inc., Prime Controls, L.P., PVS DX, Inc., and Vector Controls, LLC provided the best value to
the City. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor
bid met specifications. The collective maximum annual amount under these agreements will be $2,500,000.00. However, the actual amount used
will be based on the needs of the departments and the available budget.
Funding is budgeted in the General Operating & Maintenance category in the Water & Sewer Fund for the Water Department.
AGREEMENT TERMS: The initial term of the Agreements shall begin upon execution and shall end one year from that date.
RENEWAL OPTIONS: The Agreements may be renewed at the City's option for four, one-year terms. This action does not require City Council
approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to
support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Reginald Zeno 8517
Jesica McEachern 5804
Originating Business Unit Head: Reginald Zeno 8517
Christopher Harder 5020
Additional Information Contact: Brandy Hazel 8087
LaKita Slack -Johnson 8314
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Prime Controls, L.P.
Subject of the Agreement: Instrumentation Equipment, Parts, and Services
M&C Approved by the Council? * Yes 0 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 0 No ❑
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see backpage for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: 11 /2/25
If different from the approval date.
Expiration Date: 11 /1 /26
If applicable.
Is a 1295 Form required? * Yes ❑ No ED
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable. n/a
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No ❑
Contracts need to be routed for CSO processing in the followingorder:
rder:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.