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HomeMy WebLinkAbout061762-R2A2 - General - Contract - Armstrong Forensic Laboratory, Inc.CSC No. 61762-R2A2 SECOND RENEWAL AND SECOND AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 61762 This Second Renewal and Second Amendment to Fort Worth City Secretary Contract No. 61762 ("Agreement') is entered into by and between Armstrong Forensic Laboratory, Inc. ("Vendor") acting by and through its duly authorized representative, and City of Fort Worth ("City"), a Texas home -rule municipal corporation acting by and through its duly authorized Assistant City Manager, each individually referred as a "Party" and collectively as the "Parties." WHEREAS, on June 26, 2024, the Parties entered into City Secretary Contract 61762 to provide lab analysis of various controlled substances, metals testing, gasoline fingerprinting, THC gummics, vapes, Total Suspended Solids, Biochemical Oxygen Demand, Chemical Oxygen Demand and TPH — Total Petroleum Hydrocarbons ("Agreement/Contract"); WHEREAS, the Parties amended the Agreement to update the annual spending authority to One Hundred Thousand Dollars ($100,000.00) on December 18, 2024; and WHEREAS, it is the collective desire of the Parties to renew the agreement for the Second renewal option (the "Second Renewal Term"); and WHEREAS, it is the collective desire of the Parties to amend the Agreement to replace "Fee Schedule" (Exhibit B) to update pricing payable during the Second Renewal Term. This amendment does not increase the total compensation under the Agreement. NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement: I. RENEWAL OF AGREEMENT The Agreement is hereby renewed for a one-year renewal term (the "Second Renewal Term") commencing on September 01, 2026, and ending on August 31, 2027, unless terminated earlier in accordance with the Agreement. II. AMENDMENT TO AGREEMENT The Agreement is hereby amended by replacing Exhibit B with the attached Exhibit B ("Fee Schedule"), which is incorporated by reference into the Agreement as if fully set forth therein. OFFICIAL RECORD CSC 61762-R2A2 CITY SECRETARY page 1 of 3 FT. WORTH, TX ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement, as previously amended, which are not expressly amended herein shall remain in full force and effect. ELECTRONIC SIGNATURE This Second Renewal and Second Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. [Signature Page Follows] [Remainder of This Page Intentionally Left Blank] CSC 61762-R2A2 Page 2 of 3 ACCEPTED AND AGREED: CITY OF FORT WORTH: CITY OF FORT WORTH By: Name: William Johnson Title: Assistant City Manager -.07/06/2026 APPROVAL RECOMMENDED: �rn& �� By: David CarabajatTJul 2, 2026 13:46:52 CDT) Name: David Carabajal Title: Executive Assistant Chief ATTEST: l By: Name Title: Jannette Goodall City Secretary 4�annIl FORT B pig °d0 °v�o osd Oda o, °*fie Armstrong Forensic Laboratory, Inc.: By:St--nv...-N : Be , amin Arnstron Title: esident Date: �v✓�1 /, �i �- 4 CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. (Cat l'!i � y � By: Kathryn Agee rul 2, 202 2:00:40 CDT) Name: Kathryn Agee Title: Senior Management Analyst APPROVED AS TO FORM AND LEGALITY: A*& BY Keanan Matthews Hall (Jul 2, 2026 11:46:02 CDT) Name: Keanan M. Hall Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: N/A Date Approved: N/A 1295 Certification No.: N/A Prepared By: Jack Brothers OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSC 61762-R2A2 Page 3 of 3 Exhibit B Fee Schedule Armstrong Forensic Laboratory, Inc. �L A 2027 FEE SCHED THC Quantitation Controlled Substance Identiation Blood AlcohvIl Conte Court Testi ACCF?EEDITEED FORENSIC TESTING ABORATORY Analytical Cost Armstrong Forensic Laboratory, Inc. is accredited by ANAB and the TFSC to perform criminal casework in the State of Texas. Armstrong's analyses conform to ASTM and SWGDrug Identification Criteria and Code of Professional Practice. All analyses are performed in Texas by Texas Forensic Science Commission Licensed Analysts. THC IDENTIFICATION AND QUANTITATION IN PLANT MATERIAL $130/Unit THC IDENTIFICATION AND QUANTITATION IN NON -PLANT MATERIAL $ 220/Unit E-cigs, vapes, edibles, waxes, oils, and non -green leafy material CONTROLLED SUBSTANCE AND PHARMACEUTICAL IDENTIFICATION $110/Unit Additional components Reported, Same Sample $ 60/each Quantitation of component $110/Unit WEIGHT ONLY $ 110/Unit BLOOD ALCOHOL CONTENT $ 110/Unit Consultation and Court Fees Kelly Wouters, Ph.D. Consultation, Travel, Phone and Standby TestifyingAnalyst Consultation, Travel, Phone and Standby Testifying Technician Consultation, Travel, Phone and Standby Court Presentation and Deposition Video Deposition Affidavit of Laboratory Analysis Court Ready Data Package of Laboratory Analysis Duces Tecum Evidence Storage (6 mos.) Drug Evidence Return Shipping BAC Evidence Return Shipping Additional Additional $ 395 /Hour $ 295 /Hour $ 245 /Hour $100/Hour $ 200/Hour $ 100.00/Case $ 250.00/ Case $ 750.00/Case $ 75.00/Case $ 65.00/ Box $125.00/Box Price Acknowledgement Pricing detailed in this Fee Schedule is valid from the date of the signed Acknowledgement through 2027. All services proposed will be provided as the proposed costs at any time those services are performed for all case work submitted within the agreement period. Any request for Affidavits, Court Ready Litigation Packets, or Duces Tecum not paid for by the requestor shall be owed by the submitting agency. Any defense requests will be directed to the prosecuting agency for a response. Any evidence left with Armstrong Foren- sic Laboratory, Inc. will be returned to the submitting agency at the submitting agencies expense. Should testimony on a case that was originally analyzed in the 2027 pricing period, Armstrong will perform that service at the agreed rate. Armstrong reserves the right to initiate negotiations related to any proposed ser- vice or fee for work to be submitted after the end of the 2027 agreement period. Armstrong's General Terms and Conditions effective at the time services are performed are incorporated into this proposal and any services provided by Armstrong. A copy of Armstrong's General Terms and Con- ditions is available on request. This Fee Schedule is accepted and forms an agreement between signer and Armstrong Forensic Laboratory, Inc. Signature of Authorized Personnel Date Ben Armstrong Date Print Name and Title President Armstrong Forensic Laboratory, Inc. Agency Notes Controlled Substance Full Scan represents a full analysis, including weight and report of the primary controlled substance in the item or sub -sample. Quantitative results (purity/concentration) are a separate analysis from the identification. Depending on the number of different units submitted as a single item, multiple sub -samples may be required for a representative analysis. For evidence that must be sub -sampled to meet analytical methodologies or requested offense level, each sub -sample will be treated as an individual unit. Additional Component is considered to mean any other potentially significant analyte identified within the results; controlled or non -controlled by the State of Texas. Armstrong maintains a library of reference standards including numerous synthetic drugs. If a submitted sample contains a controlled substance not already included in Armstrong's libraries, the purchase of a reference standard may be necessary to confirm the identification. In the event any additional standards are necessary, Armstrong will contact the Client for approval. There are no fees for client cancellation, set up, untested samples, difficult samples, or sample cancellation due to insufficient sample. Armstrong responds to requests from prosecutors handling the case, provides requested materials, and invoices the submitting agency, unless specifically directed in writing by the submitting agency. Event Charges may be incurred when Armstrong is requested to provide services that require efforts beyond the scope of its standard work -shift. (Mon.- Fri., 8 a.m. - 5 p.m.) Travel Expenses are charged as a Pass Through Cost. Mileage is charged at $0.70 per mile. Armstrong requests completed evidence be picked up or scheduled for return shipping within two weeks after the completion of the report. Evidence left at Armstrong for more than 30 days may be returned to the submitting agency at the agency's expense. Armstrong is not a licensed destruction facility and cannot destroy or discard controlled substances and related evidence. Expedited Turn -around Options: 7 Day TAT — 200 % Analytical Surcharge 14 Day TAT —100% Analytical Surcharge 21 Day TAT — 50 % Analytical Surcharge FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Armstrong Forensic Laboratory, Inc. Subject of the Agreement: This is the 2nd renewal and 2nd amendment to CSC 61762 with Armstrong Forensics Laboratory. The renewal is from 09/01/2026 to 08/31/2027. The amendment replaces exhibit B with new pricing. M&C Approved by the Council? * Yes ❑ No 8 If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 61762 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: September 01, 2026 If different from the approval date. Expiration Date: August 31, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.