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HomeMy WebLinkAbout058355-NR1 - General - Contract - Tango Analytics, LLCCSC No. 58355-NRl CITY OF FORT WORTH CONTRACT NON -RENEWAL NOTICE June 9, 2026 Tango Analytics, LLC Attn: Tim Redfern 9797 Rombauer Rd. Coppell, TX 75019 Re: Contract Non -Renewal Notice Contract No. CSC No. 58355 (the "Contract") The above referenced Contract with the City of Fort Worth expires on September 30, 2026 (the "Expiration Date"). This letter is the City's official notice of non -renewal of the contract. Please return this signed acknowledgement letter, acknowledging receipt of the Contract Non -Renewal Notice. Failure to provide a signed acknowledgment does not affect the non - renewal. If you have any questions concerning this Contract Non -Renewal Notice, please contact me at the telephone number listed below. Sincerely, (Fhtistinc Z�hom u Christina Thomas Contract Compliance Specialist City of Fort Worth, Property Management Dept. (817) 392-8538 Christina.tho mas(afortworthtexas.gov Cc: Jason Newhall, Julie Fish OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Non -Renewal Pagel of 2 ACCEPTED AND AGREED: CITY OF FORT W TH By: Valerie Was gton (Jul 6, 2026 04:08:52 CDT) Name: Valerie Washington Title: Assistant City Manager APPROVAL RECOMMENDED: By: Name: Marilyn Marvin Title: Property Management Director CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: , 0 � Name: Juanita Rigsby Title: Energy Manager APPROVED AS TO FORM AND LEGALITY: ATTEST: 400°°Il � fonr�oadd By; o9.,dd Name °o Title: o QEXAgaa` By: C Name: Jannette Goodall Title: City Secretary Tango Analytics, LLC B I�Z_ Y• Name: Tim Redfern Title: Chief Operating Officer 414—ir�'o Amarna A. Muhammad Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0747 Date Approved: 09/27/2022 Form 1295 Certification No.: 22-925749 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Non -Renewal Page 2 of 2 M&C Review Page 1 of 3 Official site of the City of Fort Worth, Texas A CITY COUNCIL AGEND FORTWORTH_ Create New From This M&C REFERENCE **M&C 22- 13P RFP 22-0150 ENERGY DATE: 9/27/2022 NO.: 0747 LOG NAME: MANAGEMENT INFORMATION SYSTEM MC PMD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Agreement with EnergyWatch dba WatchWire LLC for the Purchase of an Energy Management Information System for the Property Management Department in an Annual Amount of $119,230.00 for the Initial Term and Authorize Five Annual Renewals Options in the Amount of $96,369.60 RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with EnergyWatch dba WatchWire LLC for the purchase of an Energy Management Information System for the Property Management Department in an annual amount of $119,230.00 for the initial term and authorize five annual renewals options in the amount of $96,369.60. DISCUSSION: The Property Management Department (PMD) approached the Purchasing Division for assistance with securing an agreement for an Energy Management Information System (EMIS). The City of Fort Worth (City) currently does not have an EMIS in use, and departments are not informed of their facility utility performance beyond monthly costs. A robust EMIS solution will foster a better way forward in the City's energy management and the implementation of this solution will offer powerful insights in energy management requirements and goals, advanced analytics, track energy use, track and manage peak demand, track facilities capital projects return of investment, identify energy issues and savings opportunities, offer user-friendly navigation and reporting tools. In order to procure these services, staff issued Request for Proposal (RFP) No. 22-0150 which consisted of detailed specifications outlining service expectations and performance. The bid was advertised in the Fort Worth Star -Telegram for six (6) consecutive Wednesdays beginning on June 29, 2022, through August 3, 2022. The City received four responses. An evaluation panel consisting of representatives from the Information Technology Solutions, Water and Property Management Departments reviewed and scored submittals using the Best Value Criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidders Evaluation Criteria a b c d e Total Score Rank EnergyWatch dba WatchWire LLC 12.00 7.20 17.00 18.00 18.40 72.60 1 THG Energy Solutions LLC 8.70 6.20 10.80111.20135.0012 71.90 Energy CAP LLC 10.50 7.00 14.40 13.80 3.46 1 49.16 3 Brightly Software Inc 110.2017.00 13.60 13.60 1.72 1 46.12 4 Best Value Criteria: http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30299&councildate=9/27/2022 10/ 10/2022 M&C Review Page 2 of 3 a. Qualifications and capabilities b. References and related project experience c. Methodology and approach to performing services d. Ability to meet the City's technical requirements e. Price After evaluation, the panel concluded that EnergyWatch dba WatchWire LLC presented the best value to the City and therefore recommends awarding the agreement to EnergyWatch dba WatchWire LLC. The product, service, and price are determined to be fair and reasonable. The first year of the contract includes all costs associated with acquiring and implementing the software. The subsequent renewals will include costs for the maintenance and support offered by the vendor. No guarantee was made that a specific amount of services would be purchased. FUNDING: The maximum amount allowed under this agreement will be $119,230.00, however the actual amount used will be based on the need of the department and available budget. The annual department allocation for this agreement is: Estimated Fund Department Annual Account Name Amount General - 10100 Property Management $ 96,730.00 5330201 - Other Contractual Special Purpose - 25002 Property Management $ 22,500.00 5330201 - Other Contractual Funding is budgeted in the TPW Dept General Government Department's Special Purpose Fund for the purpose of funding the Resource Conservation Program project, as appropriated and will be budgeted in Other Contractual Services account within the General Fund for Fiscal Year 2023. DVIN-BE: The initial estimated bid amount for this procurement was less than $100,000.00, therefore a Business Equity goal was not applicable. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire on September 30th. RENEWAL TERMS: This agreement may be automatically renewed for five (5) one-year renewal periods (October 1 st to September 30th). This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Special Purpose Fund for the Resource Conservation Program project and upon adoption of the Fiscal Year 2023 Budget by City Council, funds will be available in the Fiscal Year 2023 operating budget, as appropriated, in the General Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Transportation & Public Works and Property Management Departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year Chartfield 2 http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30299&councildate=9/27/2022 10/ 10/2022 M&C Review Page 3 of 3 Fund Department Account Project Program Activity Budget Reference # ID I I ID I I I Year I (Chartfield 2' Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Dana Burghdoff (8018) Anthony Rousseau (8338) Steve Cooke (5134) Cynthia Garcia (8525) Maria Canoura (2526) Amount ATTACHMENTS 3P RFP 22-0150 ENERGY MANAGEMENT INFORMATION SYSTEM MC PMD funds availability.pdf (CFW Internal) BU021 - ENERGY MANAGEMENT INFORMATION SYSTEM MC PMD FID Table.xlsx (CFW Internal) SAMs Report WatchWire-EnergyWire - not found.pdf (CFW internal) WatchWire LLC - Form 1295 Certificate 100948901.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30299&councildate=9/27/2022 10/ 10/2022 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2022-925749 WatchWire LLC New York, NY United States Date Filed: 08/23/2022 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. WatchWire LLC Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 22-0150 WatchWire will provide an Energy Management Information System for the City of Fort Worth. 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I intermediary WatchWire LLC New York, CA United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION Natalie Hagewood 03/15/1997 My name is ,and my date of birth is 5229 La Jolla Blvd La Jolla CA 92037 USA My address is (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. San Diego CA Executed in County, State of on the 23 day of August , 20 22 (month) (year) ^ I JUGAIJ& tTD�UJUU(�✓ Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.191b5cdc FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Tango Analytics, LLC Subject of the Agreement: The City of Fort Worth shall utilize this Agreement for an Energy Management Information System (EMIS) limited to the City's electric and natural gas energy accounts with scalability to integrate other future energy sources. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.