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Home My WebLink About059471-R3 - General - Contract - Easy Ice, LLCCSC No. 59471-R3 CITY OF FORT WO TH CONTRACT RENEWAL NOTICE May 7, 2026 Easy Ice, LLC Attn: Travis Rickert 925 W Washington St. Marquette, MI.49855 Re: Contract Renewal Notice Fort Worth City Secretary Contract No. 59471 ("Contract") Third Renewal Term (May 20, 2026 — May 21, 2027) The Second Renewal Term of the above -referenced Contract with the City of Fort Worth expires on May 20, 2026 (the "Expiration Date"). Pursuant to the terms of the Contract, the Contract is subject to renewal at the City's option for up to three (3) one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for a Third Renewal Term, which begins immediately after the Expiration Date and continue for one year thereafter. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log into PeopleSoft Purchasing to ensure your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, gkeri ci zla;ley Sheri Endsley District Superintendent Park & Recreation Department 817-392-5726 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Third Renewal of CSC No. 59471 Page 1 of 2 IN WITNESS WHEREOF, the parties hereto have executed this Third Renewal in multiples. City: Dana SL ► hdoff By: Dana Burghdoff (Jul 6, 26,A63 11:09:32 CDT) Name: Dana Burghdoff Title: Assistant City Manager Date: 07/06/2026 VENDOR: By: Name: Travis Rieken Title: National Accounts Development Executive Email: trieken@easyice.com FOR CITY OF FORT WORTH INTERNAL PROCESSES: Approval Recommended: By: Av fov--, Name: Dave Lewis Title: Director Park & Recreation Department . BY Name: Monique Hill Title: Assistant Director Park & Recreation Department Approved as to Form and Legality: f�t By:Im Name: Hye Won Kim Title: Assistant City Attorney Contract Authorization: M&C: 23-0595 Form 1295: 2023-1030441 Third Renewal of CSC No. 59471 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Per! ci ��tdsle� By: Name: Sheri Endsley Title: District Superintendent Park & Recreation Department City Secretary: By: Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX p oovvanu U � fORt C pC1g 87 pOQ rt 6°° °. *, Oda nEon5�4 Page 2 of 2 M&C Review Pagel of 2 Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA FSRT� Il Create New From This M&C REFERENCE **M&C 23- 13PILA HOUSTON ICE DATE: 6/27/2023 NO.: 0595 LOG NAME: MACHINE RENTALS FMS HO CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Amendment to City Secretary Contract No. 59471 with Easy Ice, LLC., for the Lease of Ice Machines and Combination Ice Machines/Water Dispensers to Increase the Annual Amount by $50,000.00 for a New Annual Amount of $150,000.00 Using an Interlocal Agreement with City of Houston for Multiple Departments RECOMMENDATION: It is recommended that the City Council authorize execution of an amendment to City Secretary Contract No. 59471 with Easy Ice, LLC., for the lease of ice machines and combination ice machines/water dispensers to increase the annual amount by $50,000.00 for a new annual amount of $150,000.00 using an interlocal agreement with City of Houston for Multiple Departments. DISCUSSION: On May 24, 2023, the City executed an agreement with Easy Ice, LLC in an amount up to $100,000 in order to lease ice machines and combination ice machine/water dispensers using City of Houston agreement 4600017063 (City Secretary Contract 59471). Approval of this Mayor and Council Communication (M&C) authorizes an increase to CSC 59471 by $50,000 for a new total annual amount of $150,000 in order to meet City demand. This agreement is used to ensure that ice is available to city employees for various needs, such as keeping water cool during the warmer summer months. The initial term of this agreement is for one year beginning on May 16, 2023, and ending on May 15, 2024. Funding is budgeted in the Other Contractual Services and Equipment Lease accounts within the various participating departments Operating Funds. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchase agreement or interlocal agreement satisfies any state law requiring that the local government seek competitive bids for purchase of the item. DVIN-BE: A Business Equity Goal is not assigned when purchasing from an approved purchasing cooperative or public entity. RENEWAL OPTIONS: This agreement may be renewed up to three one-year renewal terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of http://apps.cfwnet.org/council packet/mc review. asp?ID=3 1222&councildate=6/27/2023 5/8/2026 M&C Review Page 2 of 2 the above recommendation and execution of the contract amendment. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2d FROM Fund Department Account Project Program Activity Budget ID ID Year Submitted for CitW Manager's Office b . Reginald Zeno (8517) Dana Burghdoff (8918) Originating Department Head: Additional Information Contact: ATTACHMENTS Easy Ice 1295.pdf (CFW Internal) EasylceSAM.pdf (CFW Internal) Ice Machine FID Table.xlsx (CFW Internal) Reference # Amount Chartfield 21 Reginald Zeno (8517) Christopher Harder (5020) Jo Gunn (8525) Heather Oakes (8354) http://apps.cfwnet.org/council packet/mc review. asp?ID=3 1222&councildate=6/27/2023 5/8/2026 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Easy Ice, LLC Subject of the Agreement: Please review and complete the attached third renewal for CSC 59471 with Easy Ice, LLC for the lease of Ice Machines and Combination Ice/ Water dispensers. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 05/21/2026 Expiration Date: 05/20/2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.