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Home My WebLink About062541-R2 - General - Contract - D.H. Pace Company, Inc.CSC No. 62541-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 10, 2026 D.H. Pace Company, Inc. Attn: Manny Maestas 1901 East 119t` Street Olathe, KS 66061 Re: Contract Renewal Notice Contract No. CSC No. 62541 (the "Contract") Renewal Term No. 2: August 1, 2026 to July 31, 2027 The above referenced Contract with the City of Fort Worth expires on July 31, 2026 (the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties for up to five one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for its second renewal term, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at httv:Hfortworthtexas.goy/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Allison McNamara, Assistant Director -General Manager Will Rogers Memorial Coliseum City of Fort Worth Public Events (817)-392-5982 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. 62541-R2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Dianna Giordano (Jul 7, 2026 10:49:53 CDT) Name: Dianna Giordano Title: Assistant City Manager APPROVAL RECOMMENDED: C,�� By: Cynthia Serrano (Jun 17, 2026 09:42:20 CDT) Name: Cynthia Sanchez Serrano Title: Director- Public Events 44ouvppn� ATTEST: , �p°o`oRroo°o �o 0 o oP. Pvo op o=C * P��0000.00000000 �C a� TEXAga4p bhnnoad By: U Name: Jannette Goodall Title: City Secretary D.H. Pace Company, Inc. By: 'Manny Maestas n 15, 2026 13:16:47 CDT) Name: Manny Maestas Title: Sr. Regional Vice President 06/15/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Allison McNamara Title: Assistant Director -General Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Taylor C. Paris Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-1068 Date Approved: 12/10/2024 Form 1295 Certification No.: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORT WORTH �''� REFERENCE **M&C 24- 13PCOOP TIPS 240501 DATE: 12/10/2024 NO.: 1068 LOG NAME: MRO EQUIPMENT ML CITY CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Agreement with D.H. Pace Company, Inc Using TIPS Cooperative Contract No. 240501 for Maintenance, Repair, and Operation Supplies, Equipment, Tool Rental, Sales, and Services for an Annual Amount Up to $740,000.00 for the Initial Term and Authorize Five One -Year Renewal Options for an Amount Up to $851,000.00 for the First Renewal, $978,650.00 for the Second Renewal, $1,125,448.00 for the Third Renewal, $1,294,265.00 for the Fourth Renewal, and $1,488,405.00 for the Fifth Renewal for All City Departments RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with D.H. Pace Company, Inc. using TIPS Cooperative Contract No. 240501 for maintenance, repair, and operation supplies, equipment, tool rental, sales, and services for an annual amount up to $740,000.00 for the initial term and authorize five (5) one-year renewal options for an amount up to $851,000.00 for the first renewal, $978,650.00 for the second renewal, $1,125,448.00 for the third renewal, $1,294,265.00 for the fourth renewal, and $1,488,405.00 for the fifth renewal for all City departments. DISCUSSION: The purpose of this Mayor & Council Communication (M&C) is to authorize the execution of an agreement with D.H. Pace Company, Inc. for maintenance, repair, and operation (MRO) products and services. This City-wide agreement will be used by various departments to purchase maintenance services, repair services, and operating supplies. D.H. Pace Company, Inc. provides maintenance, repair, operation supplies, equipment, tool rental, and services such as labor and installation of commercial entry and overhead door projects, door hardware, electric motors, safety equipment, fittings, and other industrial supplies. The authorized spend for each renewal term includes an increase of 15\% over the prior term to ensure that the City has sufficient spending capacity to meet demand despite changing needs and market price fluctuations. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of items. TIPS Contracts have been competitively bid to increase and simplify the purchasing power of local government entities. TIPS Published Request For Proposal Contract No. 240501 Maintenance, Repair, and Operation Supplies, Equipment, Tool Rental, Sales, and Services on May 2, 2024, and May 9, 2024. Contract No. 240501 was awarded to D.H. Pace Company, Inc. on June 21, 2024. FUNDING: Funding is budgeted in the General Fund for all participating departments. ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. TERM: The initial term of the agreements will begin upon execution and end on July 31, 2025. RENEWAL TERMS: The agreement may be renewed for five (5) additional one-year terms. The http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32774&councildate=12/10/2024 6/15/2026 M&C Review Page 2 of 2 spending authority for the renewal periods, if exercised, will be for an amount up to $851,000.00 for the first renewal, $978,650.00 for the second renewal, $1,125,448.00 for the third renewal, $1,294,265.00 for the fourth renewal, and $1,488,405.00 for the fifth renewal. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. A Business Equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and award of the contract. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Fund Department Account Project Program Activity Budget I Reference # I Amount ID I I ID I I I Year I (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS 1295.pdf (CFW Internal) SAMS.DHPaceCompany_.Of (CFW Internal) SOS.pdf (CFW Internal) Reginald Zeno (8517) William Johnson (5806) Reginald Zeno (8517) Michael Crum (2501) Jo Ann Gunn (8525) Martha Lopez (2059) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32774&councildate=12/10/2024 6/15/2026 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: D.H. Pace Company, Inc Subject of the Agreement: Contract No. CSC No.62541 Renewal Term No. 2: August 1, 2026 to July 31, 2027 M&C Approved by the Council? * Yes ❑ No M If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: August 1, 2026 If different from the approval date. Expiration Date: July 31, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No ED *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.