Loading...
HomeMy WebLinkAbout064115-A2 - General - Contract - Day Resource Center for the Homeless dba DRC SolutionsCSC No. 64115-A2 SECOND AMENDMENT TO CITY OF FORT WORTH CONTRACT 64115 BETWEEN THE CITY OF FORT WORTH AND DAY RESOURCE CENTER FOR THE HOMELESS DOING BUSINESS AS DRC SOLUTIONS FOR STREET OUTREACH SERVICES This second amendment (the "Amendment") is made and entered into by and between the City of Fort Worth, a home -rule municipality of the State of Texas (hereinafter referred to as the "City"), acting by and through Dianna Giordano, its duly authorized Assistant City Manager, and Day Resource Center for the Homeless doing business as DRC Solutions, a Texas nonprofit corporation ("Agency"). Each parry shall be individually referred to herein as Party and collectively as Parties. RECITALS WHEREAS, the City entered into an Agreement with Agency to provide services more specifically described in the agreement, City Secretary Contract No. 64115, (the "Agreement"); WHEREAS, the Parties executed Amendment 1 to the Agreement through which the Parties agreed to amend the Report Forms; WHEREAS, the Parties desire to increase the budget; NOW THEREFORE City and Agency do hereby agree to the following: I. AMENDMENT TO AGREEMENT NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: A. EXHIBIT `B" BUDGET is hereby deleted and replaced with the attached EXHIBIT "B" BUDGET. II. All terms and conditions of the Agreement not amended herein remain unaffected and in Rill force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined.;herein shall have the meanings assigned to them in the Agreement. This amendment is effective October 1, 2025. OFFICIAL RECORD [SIGNATURE PAGE FOLLOWS] CITY SECRETARY FT. WORTH, TX Second Amendment to CSC 64115 CoFW and DRC SOLUTIONS IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this day of , 20 FOR CITY OF FORT WORTH: Dianna Giordano (Jul 8, 2026 09:24:11 CDT) Dianna Giordano Assistant City Manager Date: 07/08/2026 APPROVAL RECOMMENDED FOR AGENCY: DRC SOLUTIONS 7"r�r�,y 1N'u�'-ram Tony Wils n (Jul 3, 2026 13:45:07 CDT) Tony Wilson Executive Director Date: 07/03/2026 Beth ny Warner (Jul 7, 2026 15:09:16 CDT) Bethany Warner, Assistant to the City Manager, Special Projects Date: 07/07/2026 APPROVED AS TO.FORM AND LEGALITY Gavin Midgley, Senior Assistant City Attorney Date: 07/07/2026 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Aare Tara Perez Manager, Homeless Strategies Second Amendment to CSC 64115 CoFW and DRC SOLUTIONS Qp" vonn� �.oORT *00 a O1 F°°°° ° p 0 ATTEST: o—° o OVA 0=4 n OOp �'EXASop C\�R, 4°naa000 Jannette S. Goodall, City Secretary 07/08/2026 Date: M&C No.: 25-0477 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX SECOND AMENDMENT TO CITY OF FORT WORTH CONTRACT 64115 BETWEEN THE CITY OF FORT WORTH AND DAY RESOURCE CENTER FOR THE HOMELESS DOING BUSINESS AS DRC SOLUTIONS FOR STREET OUTREACH SERVICES ATTACHMENT 1 TO SECOND AMENDMENT Second Amendment to CSC 64115 CoFW and DRC SOLUTIONS EXHIBIT "B" BUDGET Agency will submit invoice for reimbursement by the 15"' of the month following the month services were provided. This report shall itemize each monthly expense requested for reimbursement by the Agency and shall be included in Budget submitted. In order for this report to be complete the following must be submitted: For payroll expenses, timesheets signed and dated by both the employee and supervisor with the program fund code of time being billed to City /Homeless Strategies. Electronic time sheets are acceptable. Paystub must include pay period, date paid, amount and expenses (salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries with applicable expenses highlighted and labeled will suffice. Agency may not submit payroll expenses dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the first Reimbursement Request which may include items from the Effective Date of the Agreement to the end of the reporting month or with written permission from Homeless Strategies staff so long as such changes are otherwise in accordance with the Agreement. For non -payroll expenses, invoices for each expense listed. Agency may not submit invoices dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the first Reimbursement Request which may include items from the Effective Date of the Agreement to the end of the reporting month or with written permission from Homeless Strategies staff so long as such changes are otherwise in accordance with the Agreement. Proof that each expense was paid by the Agency, which proof can be satisfied by cancelled checks. If a cancelled check is not possible, a bank statement with the expense highlighted and labeled will suffice. If allocations percentages are used, all documentation must be submitted with the first month's invoice and if changes are made, new allocation documentation submitted with invoice. For the audit, bank statements showing payments, Form 941 s and allocation documentation will be reviewed. Second Amendment to CSC 64115 CoFW and DRC SOLUTIONS PROGRAM COSTS T Total $497,316.00 A. SALARIES (By title) Outreach Staff Supervision SALARIES TOTAL: $337,600.00 B. FRINGE BENEFITS FRINGE BENEFITS TOTAL: $71,700.00 C. MILEAGE MILEAGE TOTAL: $2,600.00 $4,200.00 D. CELL PHONES/EQUIPMENT: CELL PHONES/EQUIPMENT TOTAL: E. CLIENT EXPENSES _ CLIENT EXPENSES TOTAL: $4,700,00 F. OTHER APPROVED_ Supplies Vehicle costs HMIS fees Indirect —15% 2-4 $62 415.00 OTHER APPROVED TOTAL: $76,516.00 l TOTAL PROGRAM COST: $497,316.00 Second Amendment to CSC 64115 CoFW and DRC SOLUTIONS City of Fort Worth, Texas Mayor and Council Communication DATE: 06/10/25 M&C FILE NUMBER: M&C 25-0477 LOG NAME: 02HOMELESS STRATEGIES FUNDING SUBJECT (ALL) Authorize Execution of Agreements with Listed Homeless Service Agencies in an Amount Up to $3,840,039.00 for Homeless Strategies Initiatives and Authorize Three Annual Renewal Options In a Combined Amount Up to $11,520,117.00 RECOMMENDATION: It is recommended that the City Council: Authorize the City Manager or his designee to execute agreements with agencies listed below In a combined amount up to $3,840,039.00 for a term commencing October 1, 2025 and terminating September 30, 2026 for Homeless Strategies initiatives; Authorize the City Manager or his designee to renew the agreements for Fiscal Years 2027, 2028 and 2029 with the agencies listed below in a combined amount of up to $11,520,117.00 for Homeless Strategies initiatives dependent on funds being appropriated for Homeless Strategies; and Authorize the City Manager or his designee to amend the agreements if necessary to achieve program goals provided the amendment is within the scope of the program and In compliance with City policies and applicable laws and regulations. DISCUSSION: In the fall of 2024, City of Fort Worth Homeless Strategies staff facilitated discussions with approximately 300 local stakeholders from four different groups: City elected officials and staff, homeless service agency staff, neighborhoods/community partners, and Individuals who have experienced homelessness. The purpose was to understand the changing landscape of the homeless system in Fort Worth over the past several years as well as priorities for each group. The overwhelming feedback received was that the City should concentrate Its resources and efforts on resolving unsheltered homelessness and related Issues. Unsheltered homelessness refers to individuals who are both experiencing homelessness and not in a shelter, which Includes sleeping outside, In abandoned buildings, under underpasses, in parks, and similar. Homeless Strategies used this feedback to create a Request for Proposals (RFP) that reflected this priority as well as homeless system needs. The RFP sought to fund programs which either prioritized or solely served the unsheltered population. Through this reprioritization, three programs that receive funding in Fiscal Year (FY) 25, rapid rehousing case management, system data, and mental health services for permanent supportive housing (PSH) clients, were not Include in this RFP, and the funding for these program categories was reallocated Into flexible fund administration and street outreach. However, staff Identified that mental health services for PSH clients can be absorbed in the High ImpACT Program and system data can continue under alternate funding outside of the City. Because it is still in pilot stage, the High ImpACT Program was not part of the RFP. The City Managers Homeless Strategies issued a RFP seeking agencies to: 1. Provide overflow sheltering In cold weather; 2. Provide street outreach services to unsheltered; 3. Provide critical document services (assistance in obtaining identification documents) to unsheltered; 4. Provide rapid exit services to employed homeless households; 5. Provide case management to permanent supportive housing clients; and 6. Provide administration of flexible funds used to quickly connect clients with housing through family unification or other one-time assistance. Proposals were scored based on the strength of the project description, project experience or training plan, agency financial capacity, and compliance. The RFP was advertised in the Fort Worth Star -Telegram on March 19, 2025. The City also posted the RFP information on the City website. Partnership Home. Partnership Home (formerly Tarrant County Homeless Coalition), the lead coordinating agency for all homeless agencies in Tarrant and Parker counties, sent the City RFP information to all partner agencies twice. The RFP opened In Neighborly on March 19, 2025 and closed on April 16, 2025. The City received 16 responses. Staff from Homeless Strategies and the Neighborhood Services Department evaluated the proposals and found the below listed agencies to be experienced and well equipped to perform the needed services. The contract for overflow sheltering in cold weather shelter will be awarded at a later time. Any renewals are contingent on funds being appropriated as well as performance and City priorities. Funding will be budgeted In Other Contractual Services account within the General Fund far the City Manager's Department for the Fiscal Year 2026. City staff recommends awarding agreements to the listed agencies in the amounts listed below: Initiative Description Agency Funding FY 26 Rapid Exit — Quickly assist 360 Presbyterian Up to unsheltered employed N*dShelter $1,556,746.00 preference households to exit homelessness with one-time financial assistance Critical Assist 360 people DRC Up to $150,000.00 Document experiencing Solutions Services — unsheltered solely homelessness in unsheltered obtaining identification Case Provide Intenubte My Health, Uplo$722,143.00 Management case management My for Permanent services to at feast Resources Supportive 175 permanerd of Tarrant Housing supportive housing County Clients - clients unsheltered preference Case Provide Intensive DRC Up to $3150.132.00 Management case management SDtufions for Permanent services to atteast Supportive 105 permanent Housing supportive housaxl Clients - clients unsheltered preference Case Provide Intenaroe sbyterian Up to $73,702.00 Management case managerent Night Shelter for Permanent services to atteast Supportive 20 permanent Housing supportive housing Clients - clients unsheltered preference Street Provide street Upto$457,316.00 Outreach - outreach serums to 1DRC Solutions solely those experiencing unsheltered unsheltered homelessnes in coordination with the HOPE Team Flexible Fund Administer flexible Partnership Upto$500,000.00 Administration funds to homeless Home -unsheltered service providers to preference include the following services: critical documents, diversion, ;portation, family weather :ering, cooling )n services, and not covered by oing programs TOTAL 11 11 11 Up $3,840, FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the Fiscal Year 2026 Budget by the City Council, funds will be available in the Fiscal Year 2026 operating budget, as appropriated, in the General Fund. Prior to an expenditure being Incurred, the City Manager's Office has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Dianna Giordano 7783 Originating Business Unit Head: Bethany Warner 6121 Additional Information Contact: Tara Perez 2235 FoRTWORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Day Resource Center for the Homeless dba DRC Solutions Subject of the Agreement: Second amendment to increase budget for street outreach services provided by DRC solutions. M&C Approved by the Council? * Yes ® No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes R No ❑ 64115 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No iiiiiiiil If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ® If only specific information is Confidential, please list what information is Confidential and the page it is located Effective Date: October 1, 2025 If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ®No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.