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HomeMy WebLinkAbout057806-R4 - General - Contract - 287 Fire LLCCSC No.57806-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 17, 2026 287 Fire LLC Attn: Jason Kline 6000 Huddleston Street Fort Worth, Texas 76137 Re: Contract Renewal Notice City Secretary Contract No Renewal Term No. 4: June . 57806 (the "Contract") 14, 2026, to June 13, 2027 The above referenced Contract with the City of Fort Worth expires on June 13, 2026 (the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate to the email address below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up to date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, C33teren CX Others Steven K. Rathers Sr. Contract Compliance Specialist City of Fort Worth, Property Management Dept. (817) 392-6650 Steven.rathersgfortworthtexas. gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CITY OF FORT WORTH V69, 144� By• Valerie Washington (Jul 6, 2026 04:08:18 CDT) Name: Valerie Washington Title: Assistant City Manager Date: 07/06/2026 APPROVAL RECOMMENDED: Name: Marilyn Marvin Title: Property Management Director ATTEST: 0 FogT°�aa a °moo°do Aug o910 By: C'Jj aa�n °EZ 65964 Name: Jannette Goodall Title: City Secretary 287 Fire LLC Digitally signed by Jason Jason K I I n a Dlate: 2026.06.23 12:12:43 By: 06,00, Name: Jason Kline Title: General Manager Date: 06/23/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. �� cl'e- By: Jeffrey Cope (Jun 24, 2026 16:29:43 CDT) Name: Jeff Cope Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name Title: MA Amarna Muhammad Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0449 Date Approved: 06/14/2022 Form 1295 Certification No.: 2022-836525 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 CERTIFICATE OF INTERESTED PARTIES FowN 1295 iofl Complete Nos, 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF RUNG 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2022-1331i525 Daco Fire Equipment Lubbock, TX United States Date Fled: 2 Name of govemmentaj entity or state agency that is a party to the contract for which the form is 01/04/2022 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or Identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. CFW01-22-0017 HEAVU DUTY REPAIR AND SERVICE 4 Nature of interest Name of Interested parry City, State, Country (place of business) (check applicable) Cortrdling Intertnediary 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARA'nON My narne is -Darryl Bernsen and -- — - my date of birth is _ My address is 100 Coral View CT _ Azle TX 76020 USA (S-treet) (any) (state) (zip code) (country) I declare under penafty of perjury that the foregoing is true and correct Executed in Tarrant County, State of Texas on the 4 day of January 20 22 (month) (Year) Signature of authorized agent oT contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethirs.state.fx.us Version V1.1.191b5cdc 6/17/26, 10:00 AM M&C Review Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA FOR H Create New From This M&C REFERENCE **M&C 22- 13P ITB 22-0017 HEAVY DATE: 6/14/2022 NO.: 0449 LOG NAME: DUTY SERVICE AND REPAIRS ADK PMD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Non -Exclusive Purchase Agreements with Custom Truck One Source, L.P., Daco Fire Equipment., Frank's Wheel Aligning, Inc., Grapevine DCJ, LLC., Hundley Hydraulics., Metro Fire., CDA Hydraulic Solutions dba Pirtek., Adams Welding Company, Inc. dba Shaw Bros Welding., Southwest International Trucks, Inc., Texas Kenworth Co dba MHC Kenworth., and Zimmerer Kubota and Equipment, for Heavy Duty Repair and Services in an Annual Amount Up to $1,305,278.00 and Authorize Four One -Year Renewals for the Same Annual Amount for the Property Management Department RECOMMENDATION: It is recommended that the City Council authorize the award of non-exclusive purchase agreements with Custom Truck One Source, L.P., Daco Fire Equipment., Frank's Wheel Aligning, Inc., Grapevine DCJ, LLC., Hundley Hydraulics., Metro Fire., CDA Hydraulic Solutions dba Pirtek., Adams Welding Company, Inc. dba Shaw Bros Welding., Southwest International Trucks, Inc., Texas Kenworth Co dba MHC Kenworth., and Zimmerer Kubota and Equipment, for heavy duty repair and services in an annual amount Up to $1,305,278.00 and authorize four one-year renewals for the same annual amount for the Property Management Department DISCUSSION: The Property Management Department approached the Purchasing Division to procure an agreement for heavy duty repair and services of City of Fort Worth (City) owned vehicles and equipment. Fleet is responsible for acquisition, preventative maintenance, repairs, and fueling for the City's mixed fleet of vehicles, off -road equipment and other related equipment. The Purchasing Division issued an Invitation to Bid (ITB) 22-0017. The bid detailed specifications describing the services and repairs required to maintain the vehicles and equipment. The ITB was advertised in the Fort Worth Star -Telegram from December 15, 2021 through January 6, 2022 and 11 responses were received. Staff evaluated the responses based on a Best -Value criteria, which included (a) availability of resources to perform services with qualified personnel, (b) bidder's qualification and certification, (c) experience working with government/similar size organization, (d) cost. The individual scores were averaged for each of the criteria and the final scores listed in the following table. Upon review of the bid submissions, scores and pricing, Purchasing staff recommends awarding a non-exclusive agreement with all bidders. Bidders Evaluation Factors E1 E2 Pricing Total Score Custom Truck One Source, L.P. 15 20 0 23.5 Daco Fire Equipment 15 117 40 61.5 Franks Used Alighning, Inc. 15 17 0 21.5 Grapevine DCJ, LLC 15 18 0 22 Hundley Hydraulics 15 19 0 22.5 Metro Fire 115 123 10 125 apps.cfwnet.org/cou nciI_packet/mc_review.asp?ID=30003&counciIdate=6/14/2022 1 /3 6/17/26, 10:00 AM M&C Review CDA Hydraulic Solitons 15 20 0 23.5 dba Pirtek Adams Welding Co, Inc., dba Shaw Bros Welding 15 20 0 23 Soutwest International 15 22 0 25 Trucks, Inc. Texas Kenworth Co. dba 15 24 0 26 MHC Kenworth Zimmerer Kubota and 15 18 0 22 Equipment, Inc. FUNDING: The maximum annual amount allowed under this agreement will be $1,305,278.00, however the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the Fleet Services Outside Rep & Maintenance account of the Property Management Fleet Parts & Fuel Inventory Department's Fleet & Equipment Services Fund. BUSINESS EQUITY -Awaiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and will end one year from that date. RENEWAL OPTIONS: This agreement may be renewed for up to (4) four one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMNISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Fleet & Equipment Sery Fund. Prior to an expenditure being incurred, the Property Management department has the responsibility to validate the availability of funds. BON\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID I ID Year I (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) I Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Dana Burghdoff (8018) Anthony Rousseau (8338) Steve Cooke (5134) Cynthia Garcia (8525) Ashley Kadva (2047) apps.cfwnet.org/council_packet/mc_review.asp?ID=30003&councildate=6/14/2022 213 6/17/26, 10:00 AM M&C Review ATTACHMENTS 1295 Form- Custom Truck One Source.pdf (CFW Internal) 1295 Form- Southwest International Trucks Inc..pdf (CFW Internal) 1295 Form- Texas Kenworth Co dba MHC Kenworth.pdf (CFW Internal) 1295.pdf (CFW Internal) 13P ITB 22-0017 HEAVY DUTY SERVICE AND REPAIRS ADK PMD funds availabilitypdf (CFW Internal) FID TABLE.xlsx (CFW Internal) Form 1295 Adams Welding Co., Inc..pdf (CFW Internal) Form 1295 Certificate 100902067 SIGNED.pdf (CFW Internal) Form 1295 Certificate 100902462 CITY OF FORT WORTH.pdf (CFW Internal) Franks 1295.ipg (CFW Internal) Hundleypdf (CFW Internal) scan.pdf (CFW Internal) apps.cfwnet.org/counciI_packet/mc_review.asp?ID=30003&counciIdate=6/14/2022 3/3 CSC No. 57806-CA1 CITY OF FORT WORTH ASSIGNMENT For value received Daco Fire Equipment ("Assignor"), hereby assigns to 287 Fire LLC ("Assignee"), all of its right, title and interest in and to any and all sums of money now due or to become due from the City of Fort Worth to Assignor under CSC 57806 (the "Contracts") and Assignee agrees to assume and perform all duties and obligations required by Assignor under the terms of the Contracts. This Assignment constitutes the entire agreement between Assignor and Assignee with respect to the subject matter hereof. No modification of any provision of this Assignment shall be effective unless in writing and signed by Assignor and Assignee. This Assignment shall inure to the benefit of and be binding upon Assignor and Assignee and their respective successors and assigns. This Assignment shall be governed by the terms of the original Contracts between Assignor and various other entities and the City of Fort Worth and the faws 'qf xhe State of'17exas; without application of principles of conflicts of law. This Assignment may be executed in one or more counterparts, eacb of which shall be deemed an original but all of which together shall constitute one and the same instrument. Signed signature pages may be transmitted by facsimile or e-mail, and any such signature shall have the same legal effect as an original. Dated the 5 day of May 2026. Daco Fire Equipment (Assignor) By: Print: Wesley Dobmeier Title: Vice President of Finance 287 Fire LLC (Assignee) By: _ Print: Au Title: Vice President of Finance Assignment Page t of NOTARY ACKNOWLEDGEMENT On the 5 day of May _ 2026, personally appeared who acknowledged to me that (s)he is the Vice President of Finance of Daco Fire Equipment ("Assignor"), and that (s)he executed this document for the purposes and consideration contained herein. Daco Fire Equipment By: -- - - - ---- Print: Wesley Dobrneier Title: Vice President of Finance SUBSCRIBED TO before me on this 5 day of May , 2026. a BRIANA GARCIA v $:?l=Notary Public. State of i - Texas 3 , ,ems Comm. Expires #13-Mill No Public in d for the State of ''�.,&„ jv�, Not.q ID 1339597A7 My commission Expires: NOTARY ACKNOWLEDGEMENT Od the day of _ 2026, personally appeared 0%►� , who acknowle ed to me that (s)he is the Vice President of Finance of 287 Fire LLC ("Assignee"), and that (s)he executed this document for the purposes and consideration contained herein. 287 Fire LLC By; Print:Q-:.tt.7eiS7�t/ Title: Vice President of Finance SUBSCRIBED TO before me on this. MARIA S BROCKHAGEN NOTARY PUBLIC STATE OF COLORADO NOTARY ID 19954015992 MY COMMISSION EXPIRES AUGUST 2. 2027 day of A432026. Notary Public in and for the State Qv Co ra My commission Expires: —4-a- Assignment Page 2 of CONSENT TO ASSIGNMENT The City of Fort Worth consents to the assignment of Daco Fire Equipment ("Assignor") to 287 Fire LLC ("Assignee"), of all its rights, title, and obligation owing and all funds due or to become due to Assignor under CSC 57806 as long as all terms required of Assignor in said contracts am met by Assignee. CITY OF FORT WORTH Director ✓a6l I✓�- Vplene Washington (Jun 10, 2026 13:05:06 CDT) Assistant City Manager ATTESTED BY: Jannette Goodall, City Secretary Date Date APPROVED AS TO FORM AND LEGALITY: /MM4 City of Fort Worth Assistant City Attorney Contract Compliance Manager: 06/10/2026 06/10/2026 06/10/2026 Da'.e By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Jeff Cope(Jun 10, 2026 07:44:25 CDT) -- Employee Signature/Date Jeff Co n 10 2026 07:44:25 CDT) Title Assignment Page 3 of FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: 287 Fire LLC Subject of the Agreement: Repairs, Maintenance and Purchase of Parts for a variety of heavy duty vehicles, lawn, and marine equipment M&C Approved by the Council? * Yes © No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No IZI If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: June 14, 2026 Expiration Date: June 13, 2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes © No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. Not Applicable *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.