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HomeMy WebLinkAbout064088-A1 - General - Contract - Tarrant County Homeless Coalition dba Partnership HomeCSC No. 64088-A1 FIRST AMENDMENT TO CITY OF FORT WORTH CONTRACT 64088 BETWEEN THE CITY OF FORT WORTH AND TARRANT COUNTY HOMELESS COALITION DOING BUSINESS AS PARTNERSHIP HOME FOR FLEXIBLE FUND ADMINISTRATION This first amendment (the "Amendment") is made and entered into by and between the City of Fort Worth, a home -rule municipality of the State of Texas (hereinafter referred to as the "City"), acting by and through Dianna Giordano, its duly authorized Assistant City Manager, and Tarrant County Homeless Coalition doing business as Partnership Home, a Texas nonprofit corporation ("Agency"). Each party shall be individually referred to herein as Party and collectively as Parties. RECITALS WHEREAS, the City entered into an Agreement with Agency to provide services more specifically described in the agreement, City Secretary Contract No. 64088, (the "Agreement"); WHEREAS, the.Parties desire to amend the Scope of Services to correct a minor error and reduce the budget to allow all funds to be expended; NOW THEREFORE City and Agency do hereby agree to the following: . I. AMENDMENT TO AGREEMENT NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: A. EXHIBIT "A" SCOPE OF SERVICES is hereby deleted and replaced with the attached EXHIBIT "A":SCOPE OP SERVICES. B. EXHIBIT " B".BUDGET is hereby deleted and replaced with the attached EXHIBIT "B" BUDGET. H. All terms and .conditions of the Agreement not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Agreement. [SIGNATURE PAGE FOLLOWS] OFFICIAL RECORD CITY SECRETARY 1 First Amendment to CSC 64088 CoFW and PARTNERSHIP HOME FT. WORTH, TX IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this day of , 20 FOR CITY OF FORT WORTH: FOR AGENCY: PARTNERSHIP HOME A Laren kl'g Dianna Giordano (Jul 8, 2026 09:22:45 CDT) Lauren King (Jun 26, 2026 13:13:55 CDT) Dianna Giordano Lauren King Assistant City Manager Chief Executive Officer Date:07/08/2026 Date: 06/26/2026 APPROVAL RECOMMENDED Beth'any Warner (Jul 7, 2026 15:13:11 CDT) Bethany Warner, Assistant to the City Manager, Special Projects Date: 07/07/2026 4,p4voppn�Il APPROVED AS TO FORM AND ATTEST: �> EGALITY � �e* CIl�nAaoav Gavin Midgley, Senior Assistant City Attorney Jannette S. Goodall, City Secretary Date: 07/07/2026 Date: 07/08/2026 25-0477 Contract Compliance Manager: M&C No.: By signing I aclmowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. OFFICIAL RECORD Tara Perez CITY SECRETARY Manager, Homeless Strategies FT. WORTH, TX 2 First Amendment to CSC 64088 CoFW and PARTNERSHIP HOME FIRST AMENDMENT TO CITY OF FORT WORTH CONTRACT 64088 BETWEEN THE CITY OF FORT WORTH AND TARRANT COUNTY HOMELESS COALITION DOING BUSINESS AS PARTNERSHIP HOME FOR FLEXIBLE FUND ADMINISTRATION ATTACHMENT 1 TO FIRST AMENDMENT 3 First Amendment to CSC 64088 CoFW and PARTNERSHIP HOME EXHIBIT "A" SCOPE OF SERVICES FLEXIBLE FUND ADMINISTRATION PARTNERSHIP HOME will do the following: • Assist 850 Fort Worth households with one-time funds to move into permanent housing; • Eligible households are persons in the City of Fort Worth who meet the United States Department of Housing and Urban Development (HUD) definition of literally homeless or who are on a homeless assistance program such as rapid exit, rapid rehousing or permanent supportive housing, or who have documented and verified HUD category 4 eligibility; • To the extent possible, people experiencing unsheltered homelessness will be prioritized for services; • Agencies will make payments to housing providers — most often apartment owners, but can include group homes - for fees necessary in order to house the client. Depending on whether a client has income, evictions, a criminal record and/or a rental history, apartment owners charge additional fees such as opportunity fees and high -risk fees. • No money will ever be paid directly to the client. • Reimburse agencies who have used funds in one of these categories up to $2,500 per household: o Housing expenses not covered by a program's grant, including but not limited to application fees, apartment administrative fees, security deposits, high risk fees, opportunity fees and utility deposits; o Diversion/Rapid Exit expenses which include bus tickets and other transportation costs to reunite with family, and application fees, apartment administrative fees, security deposits, high risk fees, opportunity fees, rental assistance and utility deposit for clients without a housing program; o Additional items such as furniture and/or mattresses; o Bus passes and gas vouchers purchased by Partnership Home to be distributed to agencies are also included; o Cold weather motel expenses or cold weather overflow shelter expenses for families if family emergency shelter beds are full with prior written authorization from Homeless Strategies; o Cooling station expenses that have prior approval by the City through its Homeless Strategies unit; o Critical documents such as drivers' licenses; 4 First Amendment to CSC 64088 CoFW and PARTNERSHIP HOME o Transportation costs to allow clients to work/attend appointments; o If the landlord has a Memorandum of Understanding with Tarrant County Homeless Coalition doing business as Partnership Home, mitigation funds to repair current or previous housing unit damaged by the client, that will allow client to remain in the unit or enter into new housing; o Rental or utility arrears that either: 1) prevent a client with a housing match from being housed or 2) prevent a housed client from transferring programs; o Housing costs for PSH single -site residents with $0 income only with prior written permission from Homeless Strategies • If there is a funder-initiated request to add an eligible expense to the Flexible Fund Administration, the City and Partnership Home will work together to define spending deadlines etc. If housing fees are over $2,500 per household, Partnership Home will request a waiver from Homeless Strategies staff to pay the higher fee before Partnership Home allows the agency to submit for over $2,500 per household. • Reimbursement requests will only be honored i£ o Agency submits reimbursement request and includes: ■ Type of funding categories for the reimbursement; ■ Total amount of reimbursements for that client; ■ Supporting documentation, to be uploaded and include; • Receipt of expenditures; • Supporting documentation of expenditure; • Proof of income (as appropriate) • Approved requests will be processed and reimbursement will be submitted electronically to the requesting agency by the 15"' of the following month Evaluation: Evaluation meetings will be held with Homeless Strategies staff to continually evaluate program and Agency shall comply as necessary and in good faith. Based on the rate of spending, Homeless Strategies staff reserves the right to adjust funding categories and spending levels with Partnership Home. Financial reporting: 5 First Amendment to CSC 64088 CoFW and PARTNERSHIP HOME Reimbursement Request and any necessary supporting documentation and reports will be submitted by the 15"' of every month in format of Exhibit "C". Programmatic reporting: Monthly reports will be submitted by the 15"' of every month in format of Exhibit "D". Quarterly reports will be submitted by the 15tt' of July, October, January and April in the format of Exhibit "D". R First Amendment to CSC 64088 CoFW and PARTNERSHIP HOME FIRST AMENDMENT TO CITY OF FORT WORTH CONTRACT 64088 BETWEEN THE CITY OF FORT WORTH AND TARRANT COUNTY HOMELESS COALITION DOING BUSINESS AS PARTNERSHIP HOME FOR FLEXIBLE FUND ADMINISTRATION ATTACHMENT 2 TO FIRST AMENDMENT 7 First Amendment to CSC 64088 CoFW and PARTNERSHIP HOME EXHIBIT `B" BUDGET ALYency will submit invoice for reimbursement by the 15111 of the month following the month services were provided. This report shall itemize each monthly expense requested for reimbursement by the Agency and shall be included in Budget submitted. In order for this report to be complete the following must be submitted: For payroll expenses, timesheets signed and dated by both the employee and supervisor with the program fund code of time being billed to City /Homeless Strategies. Electronic time sheets are acceptable. Paystub must include pay period, date paid, amount and expenses (salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries with applicable expenses highlighted and labeled will suffice. Agency may not submit payroll expenses dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the fast Reimbursement Request which may include items from the Effective Date of the Agreement to the end of the reporting month or with written permission from Homeless Strategies staff so long as such changes are otherwise in accordance with the Agreement. For non -payroll expenses, invoices for each expense listed. Agency may not submit invoices dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the first Reimbursement Request which may include items from the Effective Date of the Agreement to the end of the reporting month or with written permission from Homeless Strategies staff so long as such changes are otherwise in accordance with the Agreement. Proof that each expense was paid by the Agency, which proof can be satisfied by cancelled checks. If a cancelled check is not possible, a bank statement with the expense highlighted and labeled will suffice. If allocations percentages are used, all documentation must be submitted with the first month's invoice and if changes are made, new allocation documentation submitted with invoice. For the audit, bank statements showing payments, Form 941 s and allocation documentation will be reviewed. First Amendment to CSC 64088 CoFW and PARTNERSHIP HOME PROGRAM COSTS Total $450,000.00 A. SALARIES (By title) Finance Manager SALARIES TOTAL. $38,797.00 B. FRINGE BENEFITS FRINGE BENEFITS TOTAL: $7,759.00 C. MILEAGE - -- - - -- - - MILEAGE TOTAL: D. CELL PHONES/EQUIPMENT CELL PHONES/EQUIPMENT TOTAL: E. CLIENT EXPENSES Flexible Funds for clients CLIENT EXPENSES TOTAL: $403,444.00 F. OTHER APPROVED OTHER APPROVED TOTAL: TOTAL PROGRAM COST. i $450,000.00 First Amendment to CSC 64088 CoFW and PARTNERSHIP HOME 0 City of Fort Worth, Texas Mayor and Council Communication DATE: 06/10/25 M&C FILE NUMBER: M&C 25-0477 LOG NAME: 02HOMELESS STRATEGIES FUNDING SUBJECT (ALL) Authorize Execution of Agreements with Listed Homeless Service Agencies in an Amount Up to $3,840,039.00 for Homeless Strategies Initiatives and Authorize Three Annual Renewal Options in a Combined Amount Up to $11,520,117.00 RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager or his designee to execute agreements with agencies listed below in a combined amount up to $3,840,039.00 for a term commencing October 1, 2025 and terminating September 30, 2026 for Homeless Strategies initiatives; 2. Authorize the City Manager or his designee to renew the agreements for Fiscal Years 2027, 2028 and 2029 with the agencies listed below in a combined amount of up to $11,520,117.00 for Homeless Strategies initiatives dependent on funds being appropriated for Homeless Strategies; and 3. Authorize the City Manager or his designee to amend the agreements if necessary to achieve program goals provided the amendment is within the scope of the program and in compliance with City policies and applicable laws and regulations. DISCUSSION: In the fall of 2024, City of Fort Worth Homeless Strategies staff facilitated discussions with approximately 300 local stakeholders from four different groups: City elected officials and staff, homeless service agency staff, neighborhoods/community partners, and individuals who have experienced homelessness. The purpose was to understand the changing landscape of the homeless system in Fort Worth over the past several years as well as priorities for each group. The overwhelming feedback received was that the City should concentrate its resources and efforts on resolving unsheltered homelessness and related issues. Unsheltered homelessness refers to individuals who are both experiencing homelessness and not in a shelter, which includes sleeping outside, in abandoned buildings, under underpasses, in parks, and similar. Homeless Strategies used this feedback to create a Request for Proposals (RFP) that reflected this priority as well as homeless system needs. The RFP sought to fund programs which either prioritized or solely served the unsheltered population. Through this reprioritization, three programs that receive funding in Fiscal Year (FY) 25, rapid rehousing case management, system data, and mental health services for permanent supportive housing (PSH) clients, were not include in this RFP, and the funding for these program categories was reallocated into flexible fund administration and street outreach. However, staff identified that mental health services for PSH clients can be absorbed in the High ImpACT Program and system data can continue under alternate funding outside of the City. Because it is still in pilot stage, the High ImpACT Program was not part of the RFP. The City Manager's Homeless Strategies issued a RFP seeking agencies to: 1. Provide overflow sheltering in cold weather; 2. Provide street outreach services to unsheltered; 3. Provide critical document services (assistance in obtaining identification documents) to unsheltered; 4. Provide rapid exit services to employed homeless households; 5. Provide case management to permanent supportive housing clients; and 6. Provide administration of flexible funds used to quickly connect clients with housing through family unification or other one-time assistance. Proposals were scored based on the strength of the project description, project experience or training plan, agency financial capacity, and compliance. The RFP was advertised in the Fort Worth Star -Telegram on March 19, 2025. The City also posted the RFP information on the City website. Partnership Home. Partnership Home (formerly Tarrant County Homeless Coalition), the lead coordinating agency for all homeless agencies in Tarrant and Parker counties, sent the City RFP information to all partner agencies twice. The RFP opened in Neighborly on March 19, 2025 and closed on April 16, 2025. The City received 16 responses. Staff from Homeless Strategies and the Neighborhood Services Department evaluated the proposals and found the below listed agencies to be experienced and well equipped to perform the needed services. The contract for overflow sheltering in cold weather shelter will be awarded at a later time. Any renewals are contingent on funds being appropriated as well as performance and City priorities. Funding will be budgeted in Other Contractual Services account within the General Fund for the City Manager's Department for the Fiscal Year 2026. City staff recommends awarding agreements to the listed agencies in the amounts listed below: Initiative Description Agency Funding FY 26 Rapid Exit — Quickly assist 360 Presbyterian Up to unsheltered employed Night Shelter $1,556,746.00 preference households to exit homelessness with one-time financial assistance Critical Assist 360 people DRC Up to $150,000.00 Document experiencing Solutions Services — unsheltered solely homelessness in unsheltered obtaining identification Case Provide intensive My Health, Up to $722,143.00 Management case management My for Permanent services to at least Resources Supportive 175 permanent of Tarrant Housing supportive housing County Clients - clients unsheltered preference Case Provide intensive DRC Up to $380,132.00 Management case management Solutions for Permanent services to at least Supportive 105 permanent Housing supportive housing Clients - clients unsheltered preference Case Provide intensive Presbyterian Up to $73,702.00 Management case management Night Shelter for Permanent services to at least Supportive 20 permanent Housing supportive housing Clients - clients unsheltered preference Street Provide street DRC Up to $457,316.00 Outreach - outreach services to Solutions solely those experiencing unsheltered unsheltered homelessness in coordination with the HOPE Team Flexible Fund Administer flexible Partnership Up to $500,000.00 Administration funds to homeless Home - unsheltered service providers to preference include the following services: critical documents, diversion, transportation, family cold weather sheltering, cooling station services, and fees not covered by housing programs TOTAL I Up II I $3,840,039. FISCAL INFORMATION I CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the Fiscal Year 2026 Budget by the City Council, funds will be available in the Fiscal Year 2026 operating budget, as appropriated, in the General Fund. Prior to an expenditure being incurred, the City Manager's Office has the responsibility to validate the availability of funds. Submitted for City Manager's Office W. Dianna Giordano 7783 Originating Business Unit Head: Bethany Warner 6121 Additional Information Contact: Tara Perez 2235 CERTIFICATE OF INTERESTED PARTIES FORM Z29rJ 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2025-1293346 Tarrant County Homeless Coalition Fort Worth, TX United States Date Filed: 04/09/2025 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. DCSF 2025 Flexible fund to be administered for Continuum of Care 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION My name is Lauren King and my date of birth is My address is 4205 Ledgeview Road Fort Worth TX 76109 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Tarrant County County, State of Texas , on the 9 day of April 20 25 . (month) (year) Signature of authorized g (Dec l t) if contracting business entity Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.e02d6221 FORTWORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Tarrant County Homeless Coalition doing business as Partnership Home Subject of the Agreement First amendment to contract for flexible fund administration to correct a minor error in scope of services and reduce the budget to allow all funds to be expended. M&C Approved by the Council? * Yes ® No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ If so, provide the original contract number and the amendment ninnber. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. 64088 Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or• attached to the conth•act. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes R No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be retin•ned to the department.