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Home My WebLink About059852-R3 - General - Contract - Trastar, Inc.CSC No. 59852-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 22, 2026 Trastar, Inc. Attn: Karen Antwine, Admin Assistant 860 North Dorothy Drive, Suite 600 Richardson, TX 75081-2770 Re: Contract Renewal Notice Contract No. CSC No. 59852 (the "Contract") Renewal Term No. 3: July 7, 2026 to July 6, 2027 The above referenced Contract with the City of Fort Worth expires on July 6, 2026 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.goy/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Brandon Callicoat 817-392-8463 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page I of 2 CITY OF FORT WORTH By: Name: Jesica McEachem Title: Assistant City Manager 07/08/2026 APPROVAL RECOMMENDED: de. %�'L , By: Lauren Prieur (Jun 30, 2026 15:37:07 CDT) Name: Lauren Prieur Title: Director, Transportation & Public Works Department ATTEST: v° . o9. O pPPQ � * d Caan nEXA5a4'`� By: Name Title: Jannette S. Goodall City Secretary Trastar, Inc. 612312026 Date: By: X'e"-� .cQIt� Name: Karen Antwine Title: Admin Assistant CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. UP.axc�.Br� �,�,etct By: Name: Brandon Callicoat Title: Transportation & Public Works Superintendent APPROVED AS TO FORM AND LEGALITY: By: Name: Title: Amarna Muhammad Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0587 Date Approved: 06/27/2023 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Page 1 of 2 CITY COUNCIL AGENDA Create New From This M&C DATE: 6/27/2023 REFERENCE **M&C 23- NO.: 0587 Official site of the City of Fort Worth, Texas F0 RTWO RT 11 13PCOOP PCA OD-383-23 LOG NAME: TRAFFIC CONTROL & RELATED PRODUCTS EC TPW CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Agreement with Trastar, Inc. Using Purchasing Cooperative of America Contract No. OD-383-23 For Traffic Control, Road Safety and Related Products and Services for an Annual Amount Up to $1,000,000.00 and Authorize Four, One -Year Renewal Options for Up to $1,250,000.00 for Renewal 1, $1,562,500.00 for Renewal 2, $1,953,125.00 for Renewal 3 and $2,441,407.00 for Renewal 4 for the Transportation and Public Works Department RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with Trastar, Inc., using Purchasing Cooperative of America Contract No. OD-383-23 for Traffic Control, Road Safety and Related Products and Services in an annual amount up to $1,000,000.00 and authorize four one-year renewal options in an annual amount up to $1,250,000.00 for renewal 1, $1,562,500.00 for renewal 2, $1,953,125.00 for renewal 3 and $2,441,407.00 for renewal 4 for the Transportation and Public Works Department. DISCUSSION: The Transportation and Public Works Department (TPW) approached the Purchasing Division to finalize an annual agreement with Trastar, Inc., under Purchasing Cooperative of America OD-383- 23 Traffic Control, Road Safety and Related Products and Services on an as -needed basis. This cooperative agreement has a term through April 11, 2028. The Transportation and Public Works Department will use the agreement with Trastar, Inc. for the purchase of street lights and other similar equipment for City projects. The annual amount allowed under this agreement will be up to $1,000,000.00, for the first term and rising by 25\% in each of the four renewals, if exercised. However, the actual amount used will be based on the need of the department and the available budget. Funding is budgeted in the TPW Dept Highway & Street Department's General Capital Projects Fund for the purpose of funding the FY 23 PayGo MMA and Street Poles project, as appropriated. State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. Purchasing Cooperative of America contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. RENEWAL OPTIONS — The Agreement may be renewed in accordance with the terms and conditions of the Purchasing Cooperative of America contract No. OD-383-23 which has a term of April 12, 2023 through April 11, 2028. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. COOP PCA OD-383-23 Traffic Control 72 of 73 http://apps.cfwnet.org/council_packet/mc review.asp?ID=31214&councildate=6/27/2023 6/24/2023 M&C Review Page 2 of 2 This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects Fund for the FY 23 PayGo MMA & Steel Poles project to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I I Year (Chartfield 2) Fund Department Account I Project I Program I Activity Budget I Reference # Amount ID I ID I Year I (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Reginald Zeno (8517) William Johnson (5806) Reginald Zeno (8517) Lauren Prieur (6035) Jo Gunn (8525) Eugene Chandler (2057) ATTACHMENTS 13PCOOP PCA OD-383-23 TRAFFIC CONTROL & RELATED PRODUCTS EC TPW funds availabilitypdf (CFW Internal) FORM 1295 COFW.pdf (CFW Internal) SAM Search.pdf (CFW Internal) TraStar FID Table.xlsx (CFW Internal) COOP PCA OD-383-23 Traffic Control 73 of 73 http://apps.cfwnet.org/council_packethnc review.asp?ID=31214&councildate=6/27/2023 6/24/2023 FORTWORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Trastar, Inc. For: 3rd Renewal M&C: 23-0587 CPN: CSO: 59852 DOC#: Date: To: Name Department Initials Date Out I. Brandon Callicoat TPW- Signature k 2. Anna Benavides TPW — Initials AB8 3. Martin Phillips TPW- Initials MAP 4. Lauren Prieur TPW- Signature "' 1-1- 5. Amarna Muhammad Legal- Signature 6. Jesica McEachern ACM- Signature 7. Katherine Cenicola CSO — Initial cc 8. Jannette Goodall CSO-Signature 9. Allison Tidwell CSO-Assign CSC 10. Tabitha Giddings TPW-Admin 11. 10. DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: []YES ®No RUSH: []YES ®No SAME DAY: ❑YES ®No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ❑ Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Trastar, Inc. Subject of the Agreement: 3rd Renewal M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 07/07/2026 If different from the approval date. Expiration Date: 07/06/2027 If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.