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Home My WebLink About062703-R2 - General - Contract - Strategic Communications, LLCCSC No. 62703-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 29, 2026 Strategic Communications, LLC Attn: Kathy Mills, President and CEO 310 Evergreen Road Louisville, KY 40243 Re: Contract Renewal Notice Fort Worth City Secretary Contract No. 62703 ("Contract") Second Renewal Term: October 1, 2026, to September 30, 2027 The above -referenced Contract with the City of Fort Worth expires on September 30, 2026 ("Expiration Date"). This letter is to inform you that the City wishes to exercise its renewal option for a Second Renewal Term, which will begin immediately after the Expiration Date as outlined above. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgment letter, along with a current copy of your insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http:Hfortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Dominique 'Wagoner Dominique Wagoner Contract Compliance Specialist Dominique.Wa og nerAfortworthtexas.gov 817-392-4834 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 62703-R2 Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: IL 9-�. Name: William Johnson Title: Assistant City Manager Date: 07/09/2026 APPROVAL RECOMMENDED: 111M W M4 By: David Carabal (Jul 9, 2026 09:27:53 CDT) Name: David Carabajal Title: Executive Assistant Chief ATTEST: By: Name: Jannette S. Goodall Title: City Secretary Q.oavopp4Q 0� F,ORt�o9ald ors s=v �o a4 Q 5 a Qb� a4c STRATEGIC COMMUNICATIONS, LLC By: Name: Nick Rosenberg Title: Sales Operations Manager Date: 7/6/2026 CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Z��4-a: ao o_ By: Kathryn Agee (J,4M, 2026 14 433:01 CDT) Name: Kathryn Agee Title: Senior Management Analyst APPROVED AS TO FORM AND LEGALITY: By: KeanarnVatthews Hall (Jul 6, 2026 14:14:17 CDT) Name: Keanan M. Hall Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 26-0386 Date Approved: 05/12/2026 Form 1295 Certification No.: 2026-1440266 Prepared by: Dominique Wagoner OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 62703-R2 Page 2 of 2 M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORT WORTH �''� REFERENCE **M&C 26- 13PAMEND CSC 62703 DATE: 5/12/2026 NO.: 0386 LOG NAME: STRATEGIC COMM AR PD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Amendment to a City Contract with Strategic Communications, LLC, an Authorized Reseller for Ingram Micro Public Sector, LLC., for Background Investigation Software to Increase the Annual Amount by $200,000.00 for a New Total Annual Amount Up to $300,000.00 and Authorize One One -Year Renewal Option in the Same Amount for the Police Department RECOMMENDATION: It is recommended that City Council authorize execution of an amendment to a contract with Strategic Communications, LLC an authorized reseller for Ingram Micro Public Sector, LLC., for background investigation software to increase the annual amount by $200,000.00 for a new total annual amount up to $300,000.00 and authorize one one-year renewal option in the same amount for the Police Department. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize an amendment to City Secretary Contract (CSC) No. 62703 with Strategic Communications, LLC, to increase the annual amount by $200,000.00. On June 24, 2025, the Police Department executed CSC No. 62703, authorizing an annual amount up to $100,000.00 using Omnia Partners Contract No. R220802 with Strategic Communications, LLC., as an authorized reseller for Ingram Micro Public Sector, LLC., for access to the Guardian Background Investigation Software system used for full background checks, social media screenings, and credit checks. Since then, the Emergency Management and Communications and Development Services Departments requested authorization to utilize the agreement. On April 14, 2026, the Police Department approached Purchasing requesting an amendment to increase the annual amount by $200,000.00 for a new total amount up to $300,000.00. The amendment request is being made to establish sufficient contract capacity for the increased number of background investigations for potential candidates and specialized background checks to accommodate the Police, Emergency Management and Communications, and Development Services Departments' needs. FUNDING: Funding is budgeted in the Other Contractual Services account within the General Fund for the Police, Emergency Management and Communications and Development Services Departments. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the items. Omnia Partners contracts have been competitively bid to increase and simplify the purchasing power of government entities. Region 4 Education Service Center (ESC) published Request for Proposal No. 22-08 for Total Cloud Solutions and Services on March 9, 2022, March 10, 2022, March 11, 2022, and March 16, 2022. Contract No. 011124 was awarded to Ingram Micro Public Sector, LLC on October 1, 2022. AGREEMENT TERMS: The term of the agreement expires on September 30, 2026. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=34429&councildate=5/12/2026 7/6/2026 M&C Review Page 2 of 2 RENEWAL TERMS: The agreement may be renewed for one additional one-year term. This action does not require specific City Council approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. SMALL BUSINESS: This COOP was executed before September 1, 2025, preceding the implementation of the Small Business Program. Therefore, a Small Business Waiver was not required. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendation and execution of the contract amendment. Prior to an expenditure being incurred, the Police, Emergency Management and Communications, and Development Services Departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Reginald Zeno (8517) William Johnson (5806) Originating Department Head: Reginald Zeno (8517) Eddie Garcia (4212) Additional Information Contact: Haven Wynne (8525) A'ja Robertson (8585) ATTACHMENTS 03-30-26 Form 1295 Certificate Signed.pdf (CFW Internal) 13PAMEND CSC 62703 STRATEGIC COMM AR PD funds avail.docx (CFW Internal) FID Table Strategic Communications 4-2026.xlsx (CFW Internal) StrategicCommSAMs.pdf (CFW Internal) StrategicCommSOS.pdf (Public) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=34429&councildate=5/12/2026 7/6/2026 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2026-1440266 Strategic Communications, LLC Louisville, KY United States Date Filed: 03/30/2026 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Fort Worth Police Department Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. CSC 62703 Amendment IT Software 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Mills, Stella Louisville, KY United States X 5 Check only if there is NO Interested Party. ❑ 6 LINSWORN DECLARATION Paige Reh My name is g ,and my date of birth is My address is 1005 Girard Court Louisville KY 40222 USA (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Jefferson County, State of Kentucky on the 30 day of March 20 26 (month) (year) P ignature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.b6ef2aab FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Strategic Communications, LLC Subject of the Agreement: Background Checks, Training and Cloud Storage M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 1 0/1/2026 If different from the approval date. Expiration Date: 9/30/2027 If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.