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HomeMy WebLinkAbout058459-R4 - General - Contract - Siddon Martins Emergency Group, LLCCSC No. 58459-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 6, 2026 Siddons Martin Emergency Group, LLC Attn: Frank Dunaway 1362 E. Richey Road Houston, Texas 77073 Re: Contract Renewal Notice CSCO No. 58459 (the "Contract") Renewal Term No. 4: October 1, 2026 to September 30, 2027 The above referenced Contract with the City of Fort Worth expires on September 30, 2026 (the "Expiration Date"). Pursuant to the Contract, renewals are at the City's sole option. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the email address listed below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at htip:Hfortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the phone number listed below. Sincerely, GJhnz tiny ZChomds Christina Thomas Contract Compliance Specialist City of Fort Worth, Property Management Department (817) 392-8538 Christina.tho maskfortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pagel of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH V41 W �L By: Valerie Washington (Jul 9, 2026 15:18:31 CDT) Name: Valerie Washington Title: Assistant City Manager Date: 07/09/2026 APPROVAL RECOMMENDED: By: Name: Marilyn Marvin Title: Property Management Director ATTEST: 0000apU �qF FORr IlBa F Pvo gs4 � � oaQn��6sg4 By: Name: Jannette S. Goodall Title: City Secretary Siddons Martin Emergency Group, LLC By: a"q4U1r_ Name: Frank Dunaway Title: Regional Service Director CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Jeffrey -Cop (Jul 7, 2026 07:09:01 CDT) Name: Jeff Cope Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Title: Amarna A. Muhammad Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0748 M&C Approved: 9/27/2022 Form 1295 Certification No.: 2022-925126 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2022-925126 Siddons Martin Emergency Group, LLC Houston, TX United States Date Filed: 08/22/2022 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 22-0122 Additional Light and Heavy Duty Vehicle and Equipment Services 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I intermediary Siddons Martin Holding, Inc. Houston, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is Kathryn Williams and my date of birth is 5-3-1984 My address is 1362 E. Richey Road Houston TX, 77073 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Harris County, State of Texas on the 22 day of August 2022 (month) (year) Sign o authori d agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.191b5cdc City of Fort Worth, Mayor and DATE: 09/27/22 Texas Council Communication M&C FILE NUMBER: M&C 22-0748 LOG NAME: 13P22-0122 ADDITIONAL LT & HVY DUTY VEHICLES & EQP SVS LSJ PMD SUBJECT (ALL) Authorize Non -Exclusive Purchase Agreements with BMW Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC., for Additional Light and Heavy Duty Vehicle and Equipment Services for the Property Management Department for a Combined Annual Amount Up to $1,974,288.00 for the Initial Term and Authorize Four One -Year Renewals for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with BMW Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC., for additional light and heavy duty vehicle and equipment services for the Property Management Department for a combined annual amount up to $1,974,288.00 for the initial term and authorize four one-year renewals for the same annual amount. DISCUSSION: The Property Management (Fleet) Department approached the Purchasing Division for assistance with securing an annual agreement for additional light and heavy duty vehicles and equipment services. Purchasing previously issued Invitation to Bid (ITB) No. 22-0017 which resulted in the award of an annual agreement; however there were not enough Vendors to provide services for the City's mixed fleet of light and heavy duty vehicles, other motorized equipment. In order to procure additional services, Purchasing staff issued ITB No. 22-0122. The ITB included detailed specifications describing the requirements for light and heavy duty vehicle repairs and services. The bid was advertised in the Fort Worth Star -Telegram for six consecutive Wednesdays beginning April 27, 2022 through June 1, 2022. The City received six bids. An evaluation panel consisting of representatives of the Property Management Department reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidders Evaluation Criteria 0®0® Total BMW Motorcycles of North Dallas. 13.3 E E85 0 30 Custom Truck One Source, L.P. 12.6 HE9 0 31 Frank's Wheel Aligning, Inc. 13.3 Nl8 0 30 Lone Star Auto Sound & Security 13.3 8.5 10 ]50 E2 Premier Truck Group 13.3 9 8.5 0:3:1 Siddons Martin Emergency Group, LLC 12.6 EHR 32 Best Value criteria: (a) Contractor's qualification and experience; (b) Extent to which the goods and services meet the City's needs; (c) Contractor's Reputation (d) Cost of service After evaluation, the panel concluded that BMW Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC, presented the best value to the City and therefore, recommends that Council authorize agreements with BMW Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC. Under these non-exclusive agreements, the department will order services according to the lowest cost and availability. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. Funding is budgeted in the Fleet Services Outside Repair & Maintenance account of the Property Management Parts & Fuel Inventory Department's Fleet & Equipment Service Fund for Fiscal Year 2022 & Fiscal Year 2023. DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. This agreement will be concurrent with the annual agreement awarded from ITB No. 22-0017. RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023 Operating Budget, as appropriated, in the Fleet & Equipment Service Fund. Prior to an expenditure being incurred, the Property Management Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office bk Reginald Zeno 8517 Dana Burghdoff 8018 Originating Business Unit Head: Anthony Rousseau 8338 Steve Cooke 5134 Additional Information Contact: Cynthia Garcia 8525 LaKita Slack -Johnson 8314 Expedited FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Siddons Martin Emergency Group, LLC Subject of the Agreement: Non-exclusive services agreements to multiple bidders to provide light service repairs, maintenance, and purchase of parts for a variety of light -duty vehicles, lawn, and marine equipment in the City's fleet, on an as needed basis, for City of Fort Worth Property Management Department M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.