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HomeMy WebLinkAbout065509 - General - Contract - Hoist & Crane Service Group, Inc.City Secretary Contract No. 65509 FORT WORTH.) VENDOR SERVICES AGREEMENT This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, and HOIST & CRANE SERVICE GROUP, INC. ("Vendor" or "Contractor"), each individually referred to as a "party" and collectively referred to as the "parties." 1. Stolle of Services. Vendor will provide City with overhead cranes and inspections on an as -needed basis ("Services"), as set forth in more detail in Exhibit "A," attached hereto and incorporated herein for all purposes. 2. Term. The initial term of this Agreement is for 1 year, beginning on the date that this Agreement is executed by the City's Assistant City Manager ("Effective Date"), unless terminated earlier in accordance with this Agreement ("Initial Term"). City will have the option, in its sole discretion, to renew this Agreement under the same terms and conditions, for up to four (4) one-year renewal option(s) (each a "Renewal Term"). 3. Compensation. City will pay Vendor in accordance with the provisions of this Agreement, including Exhibit "B," which is attached hereto and incorporated herein for all purposes. Total annual compensation under this Agreement in an amount up to Four Hundred Twenty Thousand Dollars ($420,000.00). The Vendor acknowledges that this is a non-exclusive agreement and there is no guarantee of any specific amount of purchase. Further, Vendor recognizes that the amount stated above is the total amount of funds available, collectively, for any Vendor that enters into an agreement with the City under the relevant M&C or cooperative agreement and that once the full amount has been exhausted, whether individually or collectively, funds have therefore been exhausted under this Agreement as well. Vendor will not perform any additional services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City will not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 4. Termination. 4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for any reason by providing the other party with 30 days' written notice oftermination. 4.2 Non -appropriation of Funds. In the event no funds or insufficient funds are appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence and this Agreement will terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated. OFFICIAL RECORD CITY SECRETARY Vendor Services Agreement Page 1 of 12 FT. WORTH, TX City Secretary Contract No. 4.3 Duties and Obligations of the Parties. In the event that this Agreement is terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to the effective date of termination and Vendor will continue to provide City with services requested by City and in accordance with this Agreement up to the effective date of termination. Upon termination of this Agreement for any reason, Vendor will provide City with copies of all completed or partially completed documents prepared under this Agreement. In the event Vendor has received access to City Information or data as a requirement to perform services hereunder, Vendor will return all City provided data to City in a machine-readable format or other format deemed acceptable to City. 5. Disclosure of Conflicts and Confidential Information. 5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full disclosure in writing of any existing or potential conflicts of interest related to Vendor's services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing. 5.2 Confidential Information. Vendor, for itself and its officers, agents and employees, agrees that it will treat all information provided to it by City ("City Information") as confidential and will not disclose any such information to a third parry without the prior written approval of City. 5.3 Public Information Act. City is a government entity under the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Information Act. In the event there is a request for information marked Confidential or Proprietary, City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. 5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City Information in any way. Vendor must notify City immediately if the security or integrity of any City Information has been compromised or is believed to have been compromised, in which event, Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in identifying what information has been accessed by unauthorized means and will fully cooperate with City to protect such City Information from further unauthorized disclosure. 6. Right to Audit. City may, upon reasonable advance written notice and during normal business hours, audit Vendor's records solely to verify invoices submitted by Vendor under this Agreement. Any such audit shall be limited to records directly necessary to confirm the accuracy of amounts invoiced to City, including applicable purchase orders, invoices, proof of delivery or performance, and other non -confidential billing support reasonably related to the Services. Notwithstanding anything to the contrary in this Agreement, Vendor shall not be required to disclose its internal cost structure, profit margins, overhead rates, labor burden, supplier pricing, subcontractor pricing, parts acquisition costs, markups, discounts, proprietary pricing methodology, payroll records, tax records, financial statements, or any other confidential or proprietary financial or business information. City shall have no right to audit Vendor's general books and records, internal accounting systems, or records unrelated to invoices submitted under this Agreement. Vendor Services Agreement Page 2 of 12 City Secretary Contract No. Any audit shall be conducted at City's sole expense, shall not unreasonably interfere with Vendor's business operations, and shall be subject to Vendor's reasonable confidentiality and security requirements. City shall maintain all information obtained through an audit as confidential to the maximum extent permitted by applicable law, including the Texas Public Information Act. y Independent Contractor. It is expressly understood and agreed that Vendor will operate as an independent contractor as to all rights and privileges and work performed under this Agreement, and not as agent, representative or employee of City. Subject to and in accordance with the conditions and provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations and activities and be solely responsible for the acts and omissions of its officers, agents, servants, employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents, employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be construed as the creation of a partnership or joint enterprise between City and Vendor. It is further understood that City will in no way be considered a Co - employer or a Joint employer of Vendor or any officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers, agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its officers, agents, servants, employees, contractors, or contractors. I Liability and Indemnification. 8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS. 8.2 GENERAL INDEMNIFICATION - VENDOR HEREBY COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROMAND AGAINST ANYAND ALL CLAIMS OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTYDAMAGE OR LOSS (INCLUDINGALLEGED DAMAGE OR LOSS TO VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS. 8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to defend, settle, or pay, at its own cost and expense, any claim or action against City for infringement of any patent, copyright, trade mark, trade secret, or similar property right arising from City's use of the software and/or documentation in accordance with this Agreement, it being understood that this agreement to defend, settle or pay will not apply if City modifies or misuses the software and/or documentation. So long as Vendor bears the cost and expense of payment for claims or actions against City pursuant to this section, Vendor will have the right to conduct the defense of anv such claim or action and all negotiations for Vendor Services Agreement Page 3 of 12 City Secretary Contract No. its settlement or compromise and to settle or compromise any such claim; however, City will have the right to fully participate in any and all such settlement, negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility for payment of costs and expenses for any claim or action brought against City for infringement arising under this Agreement, City will have the sole right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, Vendor will fully participate and cooperate with City in defense of such claim or action. City agrees to give Vendor timely writtennotice of any such claim or action, with copies of all papers City may receive relating thereto. Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or documentation or any part thereof is held to infringe and the use thereof is enjoined or restrained or, if as a result of a settlement or compromise, such use is materially adversely restricted, Vendor will, at its own expense and as City's sole remedy, either: (a) procure for City the right to continue to use the software and/or documentation; or (b) modify the software and/or documentation to make it non -infringing, provided that such modification does not materially adversely affect City's authorized use of the software and/or documentation; or (c) replace the software and/or documentation with equally suitable, compatible, and functionally equivalent non -infringing software and/or documentation at no additional charge to City; or (d) if none of the foregoing alternatives is reasonably available to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City, subsequent to which termination City may seek any and all remedies available to City under law. 8.4 LIMITATION OF LIABILITY. Notwithstanding anything to the contrary in this agreement, exhibit a, exhibit b, any purchase order, or any other document relating to the services, vendor's total aggregate liability arising out of or relating to this agreement, whether in contract, tort, negligence, strict liability, indemnity, warranty, or otherwise, shall not exceed two times the amounts actually paid or payable to vendor under this agreement during the twelve (12) month period giving rise to the claim. In no event shall vendor be liable for any indirect, incidental, special, exemplary, punitive, or consequential damages, including lost profits, loss of use, loss of revenue, business interruption, or loss of goodwill, even if advised of the possibility of such damages. The limitations set forth in this section shall apply to the maximum extent permitted by law and shall survive expiration or termination of this agreement. 9, Assignment and Subcontracting. 9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations or rights under this Agreement without the prior written consent of City. If City grants consent to an assignment, the assignee will execute a written agreement with City and Vendor under which the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement. Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date of the assignment. 9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute a written agreement with Vendor referencing this Agreement under which subcontractor agrees to be bound by the duties and obligations of Vendor under this Agreement as such duties and obligations may apply. Vendor must provide City with a fully executed copy of any such subcontract. 10. Insurance. Vendor must provide City with certificate(sl of insurance documenting policies Vendor Services Agreement Page 4 of 12 City Secretary Contract No. of the following types and minimum coverage limits that are to be in effect prior to commencement of any Services pursuant to this Agreement: 10.1 Coverage and Limits (a) Commercial General Liability: $1,000,000 - Each Occurrence $2,000,000 - Aggregate (b) Automobile Liability: $1,000,000 - Each occurrence on a combined single limit basis Coverage will be on any vehicle used by Vendor, or its employees, agents, or representatives in the course of providing Services under this Agreement. "Any vehicle" will be any vehicle owned, hired and non -owned. (c) Worker's Compensation: Statutory limits according to the Texas Workers' Compensation Act or any other state workers' compensation laws where the Services are being performed Employers' liability $100,000 - Bodily Injury by accident; each accident/occurrence $100,000 - Bodily Injury by disease; each employee $500,000 - Bodily Injury by disease; policy limit (d) Professional Liability (Errors & Omissions): $1,000,000 - Each Claim Limit $1,000,000 - Aggregate Limit Professional Liability coverage may be provided through an endorsement to the Commercial General Liability (CGL) policy, or a separate policy specific to Professional E&O. Either is acceptable if coverage meets all other requirements. Coverage must be claims -made, and maintained for the duration of the contractual agreement and for two (2) years following completion of services provided. An annual certificate of insurance must be submitted to City to evidence coverage. 10.2 General Requirements (a) The commercial general liability and automobile liability policies must name City as an additional insured thereon, as its interests may appear. The term City includes its employees, officers, officials, agents, and volunteers in respect to the contracted services. (b) The workers' compensation policy must include a Waiver of Subrogation (Right of Recovery) in favor of City. (c) A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage must be provided to City. Ten (10) days' notice will be Vendor Services Agreement Page 5 of 12 City Secretary Contract No. acceptable in the event of non-payment of premium. Notice must be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the Fort Worth City Attorney at the same address. (d) The insurers for all policies must be licensed and/or approved to do business in the State of Texas. All insurers must have a minimum rating of A- VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. (e) Any failure on the part of City to request required insurance documentation will not constitute a waiver of the insurance requirement. (f) Certificates of Insurance evidencing that Vendor has obtained all required insurance will be delivered to the City prior to Vendor proceeding with any work pursuant to this Agreement. IL Compliance with Laws. Ordinances. Rules and Regulations. Vendor agrees that in the performance of its obligations hereunder, it will comply with all applicable federal, state and local laws, ordinances, rules and regulations and that any work it produces in connection with this Agreement will also comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist from and correct the violation. 12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns, contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS, SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM. 13. Notices. Notices required pursuant to the provisions of this Agreement will be conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: To CITY: City of Fort Worth Attn: Assistant City Manager 100 Fort Worth Trail Fort Worth, TX 76102 Facsimile: (817) 392-8654 With copy to Fort Worth City Attorney's Office at same address To VENDOR: Hoist & Crane Service Group, Inc. Steven Sparrow, Region Sales Director 2250 114th St #100 Grand Prairie, TX 75050 Facsimile: Vendor Services Agreement Page 6 of 12 City Secretary Contract No. 14. Solicitation of Employ. Neither City nor Vendor will, during the term of this Agreement and additionally for a period of one year after its termination, solicit for employment or employ, whether as employee or independent contractor, any person who is or has been employed by the other during the term of this Agreement, without the prior written consent of the person's employer. Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds to a general solicitation of advertisement of employment by either party. 11 Governmental Powers. It is understood and agreed that by execution of this Agreement, City does not waive or surrender any of its governmental powers or immunities. 16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or Vendor's respective right to insist upon appropriate performance or to assert any such right on any future occasion. 11 Governing Law / Venue. This Agreement will be construed in accordance with the laws of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant tothis Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 1& Severability. If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be affected or impaired. 19. Force Majeure. City and Vendor will exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action or inaction; orders of government; material or labor restrictions by any governmental authority; transportation problems; restraints or prohibitions by any court, board, department, commission, or agency of the United States or of any States; civil disturbances; other national or regional emergencies; or any other similar cause not enumerated herein but which is beyond the reasonable control of the Party whose performance is affected (collectively, "Force Maj eure Event"). The performance of any such obligation is suspended during the period of, and only to the extent of, such prevention or hindrance, provided the affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice required by this section must be addressed and delivered in accordance with Section 13 of this Agreement. 21 Headings not Controlling. Headings and titles used in this Agreement are for reference purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope of any provision of this Agreement. IL, Review of Counsel. The parties acknowledge that each party and its counsel have reviewed and revised this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this Agreement or its Exhibits. I, Amendments / Modifications / Extensions. No amendment, modification, or extension of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is Vendor Services Agreement Page 7 of 12 City Secretary Contract No. executed by an authorized representative of each parry. 21 Counterparts. This Agreement may be executed in one or more counterparts and each counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute one and the same instrument. a Warranty of Services. Vendor warrants that its services will be of a high quality and conform to generally prevailing industry standards. City must give written notice of any breach of this warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming services. M Immigration Nationality Act. Vendor must verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Vendor employee who is not legally eligible to perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR AGENTS. City, upon written notice to Vendor, will have the right to immediately terminate this Agreement for violations of this provision by Vendor. 26. Ownership of Work Product. City will be the sole and exclusive owner of all reports, work papers, procedures, guides, and documentation that are created, published, displayed, or produced in conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from the date of conception, creation or fixation of the Work Product in a tangible medium of expression (whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made- for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret, and all other proprietary rights therein, that City may have or obtain, without further consideration, free from any claim, lien for balance due, or rights of retention thereto on the part of City. 21 Signature Authority_. The person signing this Agreement hereby warrants that they have the legal authority to execute this Agreement on behalf of the respective parry, and that such binding authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each parry is fully entitled to rely on these warranties and representations in entering into this Agreement or any amendment hereto. M Change in Company Name or Ownership. Vendor must notify City's Purchasing Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating changes in a company name or ownership must be accompanied with supporting legal documentation such as an updated W-9, documents filed with the state indicating such change, copy of the board of director's resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the specified documentation so may adversely impact future invoice payments. 29, No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement isfor Vendor Services Agreement Page 8 of 12 City Secretary Contract No. less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" has the meanings ascribed to those terms in Section 2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. J1 Prohibition on Boycotting Energy Companies. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to City that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. IL Prohibition on Discrimination Against Firearm and Ammunition Industries. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 2L Electronic Signatures. This Agreement may be executed by electronic signature, which will be considered as an original signature for all purposes and have the same force and effect as an original signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions (e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via software such as Adobe Sign. 3L EntiretfAgreement. This Agreement contains the entire understanding and agreement between City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. (signature page follows) Vendor Services Agreement Page 9 of 12 City Secretary Contract No. ACCEPTED AND AGREED: CITY OF FORT WORTH: By: /-\.� C-\�- n , — Name: Title: Assistant City Manager Date: 07/10/2026 APPROVAL RECOMMENDED: Name :cfa er (Jul 1, 2026 06:49:07 CDT) Title: Water Director g9oan ATTEST: By: Name: himette Goodall Title: City Secretary VENDOR: poeT°nna a00 .00%0 aadbn�o5aa Hoist & Crane Service Group, Inc. In 1 Name: Steve W Sparrow Title: Region Sales Director CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name:Afih' 30, 2026 16:02:23 CDT) Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Name:QBb"lU&Ck (Jul 8, 2026 13:00:58 CDT) Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 26-0096 Form 1295:2026-1407415 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Vendor Services Agreement Page 10 of 12 City Secretary Contract No. EXHIBIT A SCOPE Or SERVICES See next page. Vendor Services Agreement Page 11 of 12 FORT WORTH. CITY OF FORT WORTH - PURCHASING DIVISION SCOPE OF SERVICES RFP Ref. #:26-0007 Doc. Ref#: RFP-02 Page 1 of 11 RFP Title: Overhead Crane Inspections 1.0 INTRODUCTION AND PURPOSE Vendor will provide overhead crane inspection, testing, certification, maintenance, and repair for the Property Management Department and Water Department on an "as needed" basis. 2.0 BACKGROUND The City of Fort Worth currently operates 95 cranes, managed by the Property Management and Water Departments. The cranes are various brands and models located across multiple sites. 3.0 SCOPE OF SERVICES 3.1 Additional services of the same general category that could have been encompassed in the award of the contract, and that are not already on the contract, may be added based on the price sheet provided as Exhibit B, long as such inclusion does not violate state or local law. 3.2 Vendor shall have a minimum of three (3) years of experience inspecting, testing, certifying, maintaining, and repairing overhead cranes similar or related to the scope of services. 3.3 The Vendor shall provide all supervision, personnel, equipment, licenses, certifications, transportation and supplies necessary for performing inspections, testing, maintenance, and repair of overhead cranes. 3.4 The Vendor shall provide a list of current employee and employer certifications, showing that they are currently certified to provide the required services. The City reserves the right to request a copy of these licenses and certifications throughout the agreement. 3.5 Services may include, but are not limited to the following: 3.5.1 Field visits, as required, for inspections, diagnosis, and repair of existing equipment and related parts. 3.5.2 Annual mechanical, safety, and operational inspections. Page 1 of 11 FORT WORTH. CITY OF FORT WORTH - PURCHASING DIVISION SCOPE OF SERVICES RFP Ref. #:26-0007 Doc. Ref#: RFP-02 Page 2 of 11 RFP Title: Overhead Crane Inspections 3.5.3 Maintenance services for existing equipment and related parts. 3.5.4 Repair and/or refurbish existing equipment and relatedparts. 3.5.5 Transport and delivery of equipment, as necessary. 3.5.6 Rated load testing. 3.5.7 Detailed inspection, maintenance, and repair reports. 3.6 Vendors are responsible for familiarizing themselves with the various conditions of each overhead crane to ensure they have the equipment and skills to perform the inspections, maintenance, and repair services. The age and condition of these cranes vary. 3.7 Communication between the Vendor and City personnel will be facilitated via phone and email. 3.7.1 All technicians must have a cell phone to be reached while out in the field during business hours. 3.8 The Vendor will respond to the City within no more than 48 hours for all issues or service requests. 3.9 ESTIMATE REQUIREMENTS 3.9.1 The Vendor will email an estimate to the City's designee within two (2) business days of receiving a list of overhead cranes for inspection, testing, maintenance, and/or repairs. 3.9.2 All estimates must be itemized and align with the Contract Price Schedule and specifications. 3.9.3 The City will only accept computer generated estimates; handwritten estimates will not be considered. 3.9.4 Estimates will be approved and authorized by the City's designee in writing via email with purchase order number provided prior to any services being performed. Verbal approvals will not be considered valid. 3.9.5 If the Vendor provides maintenance and repair services or subcontracts them, and a component needing these services is found during the course of an inspection, a written estimate for all required and/or recommended maintenance and/or repairs must be provided to and approved in writing by the City's designee and a revised purchase order will be issued to the Page 2 of 11 FORT WORTH. CITY OF FORT WORTH - PURCHASING DIVISION SCOPE OF SERVICES RFP Ref. #:26-0007 Doc. Ref#: RFP-02 Page 3 of 11 RFP Title: Overhead Crane Inspections Vendor prior to performing services. 3.9.6 Estimates for maintenance, repair, and overhauls must additionally include a description of the work determined to be necessary and an estimated completion timeline. 3.9.6.1 The estimates for maintenance, repair, and overhauls will be itemized by labor rate per hour, and hours worked will be rounded to the nearest 1/4 hour. The number of hours invoiced for maintenance and/or repairs will only include the actual hours spent at the City facility repairing the equipment. 3.9.7 If additional testing or re -inspection is required, Vendor will email an estimate to the City's designee within two (2) business days of receiving a list of cranes for re -inspection and testing and a new purchase order will be issued to the Vendor prior to performing services. 3.9.8 Final invoices submitted to the City for inspection, maintenance, repairs, and/or testing must match the final estimate approved by the City. All revised estimates must be approved in writing prior to billing. 3.10 PERFORMANCE OF SERVICES 3.10.1 The Vendor will schedule services within five (5) business days of receipt of a Purchase Order allowing inspections, testing, maintenance, and/or repairs to be performed without interruption of the City's scheduled work. 3.10.2 Inspections, testing, maintenance, and/or repairs must be performed by appointment only to ensure the worksite is available for service. 3.10.3 Regular business hours: 8:OOAM to 5:OOPM, Monday through Friday. 3.11 The Vendor will not perform services on City -observed holidays. 3.11.1 City observed holidays: New Year's Day Martin Luther King Jr. Day Memorial Day Page 3 of 11 FORT WORTH. CITY OF FORT WORTH - PURCHASING DIVISION SCOPE OF SERVICES RFP Ref. #:26-0007 Doc. Ref#: RFP-02 Page 4 of 11 RFP Title: Overhead Crane Inspections Juneteenth July 4tn Labor Day Thanksgiving Thursday and the following Friday Christmas Day 3.11.2 The list of service locations and addresses are listed below. The City reserves the right to add/delete any additional locations as needed. Service Locations Location Name Address James Avenue Service Center 5021 James Avenue Fort Worth, Texas 76115 Northside Service Center 317 Hillshire Drive Fort Worth, Texas 76052 Water Service Center 2222 W. Daggett Avenue Fort Worth, Texas 76104 4500 Wilma Lane Village Water Treatment Plant Arlington, Texas 76012 12200 Old Weatherford Road Westside Water Treatment Plant Fort Worth, Texas 76008 1500 1 lth Avenue Holly Water Treatment Plant Fort Worth, Texas 76102 Eagle Mountain 6801 Bowman Roberts Road Water Treatment Plant Fort Worth, Texas 76179 Rolling Hills Water 2500 SE Loop 820 Treatment Plant Fort Worth, Texas 76140 4707 Ray White Road North Beach Pump Station Fort Worth, Texas 76244 14391 John Day Road Sendera Ranch Pump Station Haslet, Texas 76052 11098 Dorfan Street Westland Pump Station Fort Worth, Texas 76108 Page 4 of 11 FORT WORTH. CITY OF FORT WORTH - PURCHASING DIVISION SCOPE OF SERVICES RFP Ref. #:26-0007 Doc. Ref#: RFP-02 Page 5 of 11 RFP Title: Overhead Crane Inspections 5920 Blackmore Avenue Como Pump Station Fort Worth, Texas 76107 1401 Old University Drive Clearfork Pump Station Fort Worth, Texas 76107 8608 West Fwy, Stagecoach Pump Station White Settlement, Texas 76108 8899 McCart Avenue McCart Pump Station Fort Worth, Texas 76123 15201 Faa Blvd, Fleetwood Pump Station Fort Worth, Texas 76155 3211 Overton Park Dr W Edwards Ranch Pump Station Fort Worth, Texas 76109 4328 Altamesa Blvd Altamesa Pump Station Fort Worth, Texas 76133 3216 Azle Avenue New Northside Pump Station Fort Worth, Texas 76106 2501 Greenbelt Road Biosolids Facility Fort Worth, Texas 76118 3.11.3 The Vendor's test equipment must be mobile in order to conduct all inspections, maintenance, repairs, and/or testing at City locations. 3.11.4 If inspection, maintenance, repairs, and/or testing require the Vendor to rent a lift not included in the Bid Table, a written quote for the daily rental rate must be reviewed and approved by the City's designee prior to the rental. 3.12 INSPECTION REQUIREMENTS 3.12.1 All inspections will meet or exceed 29 CFR 1910.179, American Society of Mechanical Engineers (ASME) B30 standard, and any other applicable American National Standards Institute (ANSI) and Occupational Safety and Health Administration (OSHA) standards, rules and regulations Page 5 of 11 FORT WORTH. CITY OF FORT WORTH - PURCHASING DIVISION SCOPE OF SERVICES RFP Ref. #:26-0007 Doc. Ref#: RFP-02 Page 6 of 11 RFP Title: Overhead Crane Inspections necessary to perform the required tasks. 3.12.2 MECHANICAL, SAFETY, AND OPERATIONAL INSPECTIONS 3.12.2.1 The mechanical, safety, and operational inspection of the specified equipment will include, but not be limited to the following: 3.12.2.1.1 When operating the crane, observe any defects or damages and determine if these defects or damages are a hazard. 3.12.2.1.2 Ensure all functional components ofthe crane are operating properly. 3.12.2.1.3 Verify the upper limit device is functioning properly. 3.12.2.1.4 Check for leakage in lines, tanks, valves, pumps, and other parts of air or hydraulic system. 3.12.2.1.5 Check hook latch, hoist ropes, end clamps, and rope clips. 3.12.2.1.6 Check for deformed, cracked, or corroded members. 3.12.2.1.7 Check for loose bolts orrivets. 3.12.2.1.8 Check for cracked or worn sheaves and drums. 3.12.2.1.9 Check for worn, cracked or distorted parts such as pins, bearings, shafts, gears,rollers, locking and clamping devices. 3.12.2.1.10 Check for excessive wear on brake system parts, linings, pawls, and ratchets. 3.12.2.1.11 Check for load and other indicators over their full range. 3.12.2.1.12 Check for excessive wear of chain drive sprockets and excessive chain stretch. 3.12.2.1.13 Inspect electrical apparatus for signs of deterioration of items including, but not limited to: controllers, master switches, Page 6 of 11 FORT WORTH. CITY OF FORT WORTH - PURCHASING DIVISION SCOPE OF SERVICES RFP Ref. #:26-0007 Doc. Ref#: RFP-02 Page 7 of 11 RFP Title: Overhead Crane Inspections contacts, limit switches, and push button stations. 3.12.2.1.14 Check conduit and fittings. 3.12.2.1.15 Take running amp readings and submit readings in the inspection report for the following: Bridge, Hoist and Trolley. 3.12.2.1.16 Check resistor termination. 3.11.2.1.17 Check grounding bond. 3.11.2.1.18 Inspect all motion limit devices that interrupt power or cause a warning to be activated. Each motion will be inched or operated at low speeds into the limit device with no load on the crane. 3.11.2.1.19 Check motor brush holders for free movement of brushes. Check brushes to determine if there is enough stock for wear. 3.11.2.1.20 Check wheels, compare diameters of drivers, and check flanges for evidenceof flange wear due to rail misalignment. 3.11.2.1.21 Check drive shaft alignment at couplings when motors or gearcases are re -installed after a repair. 3.12.2.2 If the inspection findings determine that a crane is a potential safety hazard, the Vendor must label the unit accordingly and inform the City representative immediately following the inspection. 3.13 REPORT & LOGBOOK REQUIREMENTS 3.13.1 The Vendor shall provide inspection and testing reports on a pass/no pass basis. 3.13.2 The Vendor shall affix an inspection sticker to each crane, indicating the date of the most recent inspection. 3.13.3 The Vendor shall provide a computer -generated copy of the inspection and/or testing report and/or certificate of each unit to the City's designee, within three (3) calendar days of Page 7 of 11 FORT WORTH. CITY OF FORT WORTH - PURCHASING DIVISION SCOPE OF SERVICES RFP Ref. #:26-0007 Doc. Ref#: RFP-02 Page 8 of 11 RFP Title: Overhead Crane Inspections completion of each inspection and test. 3.13.4 Each report must contain, but is not limited to, the following: 3.13.4.1 The date when the individual piece of equipment was inspected. 3.13.4.2 Verification that all mechanical and electrical inspections were made. 3.13.4.3 A listing of all areas where the individual piece of equipment fails to meet manufacturer's recommended parameters, OSHA, or industry standards and a recommended course of action. 3.13.4.4 Signed and dated by the inspector, with the printed name of the inspector legible. 3.13.5 Logbooks will contain the following when they apply: 3.13.5.1 All maintenance and repair services performed. 3.13.5.2 Corrective action required. 3.13.5.3 Quotes for corrective maintenance and repairs. 3.13.5.4 Dates and hours worked to the nearest 1/4 hour. 3.13.5.5 Inspection reports. 3.13.6 The Vendor will be required to maintain logbooks and reports for each City unit for a three (3) year period. 3.14 MAINTENANCE AND REPAIRS 3.14.1 Maintenance and/or repairs must be performed by appointment only to ensure the worksite is available for service. 3.14.2 Replacement parts must be the same make and model as the original component unless otherwise authorized in writing by the City's designee. The Vendor will assess equipment for any obsolete parts and materials. 3.14.3 All parts used in repair/reconditioning will be new OEM or manufacturer recommended parts. Refurbished parts will not be accepted unless approved in writing by the City's designee. 3.14.4 The Vendor will be responsible for removing, disposing, transporting, repairing/replacing and installing crane/hoist and related equipment. 3.14.5 If the vendor who completed the inspection and testing doesn't provide maintenance and repair services or subcontract them, Page 8 of 11 CITY OF FORT WORTH - PURCHASING DIVISION SCOPE OF SERVICES RFP Ref. #:26-0007 Doc. Ref#: RFP-02 Page 9 of 11 RFP Title: Overhead Crane Inspections the City will be responsible for ensuring repairs are completed before scheduling a re -inspection, if necessary. 3.15 WARRANTY 3.15.1 Vendor will provide warranty on workmanship on maintenance and/or repairs for a period of no less than 90 days from date of service. Vendor will provide the warranty parts and labor for a period of no less than six (6) months from date of service. 3.15.2 Parts will be guaranteed to function correctly and be free of defects for a specified period per manufacturer. 3.16 RATED LOAD TESTING 3.16.1 The City's designee may request the Vendor to perform load testing on equipment when extensive repairs or alterations are made to confirm the load rating of the crane, or for internal auditing purposes. Load testing should be performed within the limits of the manufacturer's recommendations. 3.17 RE -INSPECTION SERVICES 3.17.1 The City's designee will contact the Vendor to schedule re - inspection and retesting of failed units after repairs have been completed on the failed units, if applicable. 3.17.2 If no additional testing or re -inspection is required, the Vendor will email the passing report to the City's designee immediately upon receipt of the repair report. 3.17.3 The Vendor will provide a computer -generated copy of the re - inspection and testing report and/or certificate of each unit to the City's designee, within three (3) calendar days of completion of each re -inspection and test, when applicable. 3.18 LAWS, REGULATIONS, AND ORDINANCES 3.18.1 The Vendor will be responsible for meeting all Federal: laws, ordinances and regulations; State: laws, ordinance and regulations; County: laws, ordinances and regulations; and City: laws, ordinances, and regulations for safety of people, environment, and property. This includes, but is not limited to, Page 9 of 11 CITY OF FORT WORTH - PURCHASING DIVISION SCOPE OF SERVICES RFP Ref. #:26-0007 Doc. Ref#: RFP-02 Page 10 of 11 RFP Title: Overhead Crane Inspections all Federal, State, County, and City Agencies, Administrations and Commissions such as the Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), and the Texas Commission on Environmental Quality (TCEQ). In the event any law, regulation or ordinance becomes effective after the start of this Agreement, the Vendor is required to comply with new policy. Any mandates requiring the City to comply with new guidelines will also require the Vendor to comply. 3.19 SUBCONTRACTING 3.19.1 Vendor may include subcontractors for any services offered, other than annual inspection services. City reserves the right to pre -approve use of all subcontractors. 4.0 INVOICES 4.1 All invoices must match prior City -approved estimates or payment may be delayed. All charges must be identified on Vendor's invoice billing statement, listed LINE by LINE by individual charges. 4.2 Hours must be rounded to the nearest'/4 hour. Hours invoiced must be for actual hours spent at the City facility working on the equipment, at the hourly labor rate listed in Exhibit B. 4.3If the final invoice needs to be updated for any reason (i.e. charges, etc.), the date on the final invoice must be updated to match the date the revised invoice was submitted for processing. Page 10 of 11 FORT WORTH. CITY OF FORT WORTH - PURCHASING DIVISION SCOPE OF SERVICES RFP Ref. #:26-0007 Doc. Ref#: RFP-02 Page 11 of 11 RFP Title: Overhead Crane Inspections 4.4 INVOICE SUPPORTING DOCUMENTATION Supporting Documentation for Labor charges must include, at a minimum: 1) the total number of labor hours performed; and 2) the labor rate. Vendor must provide the City with documentation which identifies the per hour labor rate. • Supporting Documentation for Parts charges must include, at a minimum: 1) a short and plain description of the part; 2) the vendor part number; and 3) the Vendor's cost for the part and any markups. • Supporting Documentation for Freight Charges must include, at a minimum, the total cost of the freight charges. Vendor must provide the City, at a minimum, with a Bill of Lading or Purchase Order as documentation of the freight charges. 4.5 The Vendor must obtain a Purchase Order number before scheduling and performing any services. Page 11 of 11 City Secretary Contract No. EXHIBIT B PAYMENT SCHEDULE See next page. Vendor Services Agreement Page 12 of 12 Primary Responses Success: All data is validl Numeric wr- u0m Quantity Required Unit Price Total Cost 26-0007 Overhead Crane Inspections Success: All values provided Bid #1-1 Inspection Equipment Rental, Manlift, Per Day EA 23 $ 350.00 $ 8,060.00 Success: All values provided Bid #1-2 Inspection Services, Annual, Per unit, Single Unit EA 8 $ 300.00 $ 2,400.00 Success: All values provided Bid #1-3 Inspection Services, Annual, Per unit, 2 or more EA 23 $ 300.00 $ 6,900.00 units Re -Inspection & Retesting Services, Per unit, Success: All values provided Bid #1-4 EA 8 $ 300.00 $ 2,400.00 single unit Re -Inspection & Retesting Services, Per unit, 2 or Success: All values provided Bid #1-5 EA 23 $ 300.00 $ 6,900.00 more Ur11t5 Basket Total $ 26,650.00 26-0007 Overhead Crane Maintenance, Repairs, and Rated Load Testing Success: All values provided Bid #2-1 Maintenance Equipment Rental, Manlift, Per Day EA 28 $ 350.00 $ 9,800.00 Equipment Rental, Weights for Rated Load Test, Success: All values provided Bid #2-2 EA 22 $ 3,000.00 $ 66,000.00 Per day Success: All values provided Bid #2-3 Labor Rate, Maintenance and Repair, Per Hour, HR 90 $ 120.00 $ 10,800.00 Monday -Friday, 8:OOAM-5:OOPM Success: All values provided Bid #24 Rated Load Testing Service, Per unit, Single unit EA 2 $ 500.00 $ 1,000.00 Rated Load Testing Service, Per unit, 2 or more Success: All values provided Bid #2-5 EA 2 $ 500.00 $ 1,000.00 units Parts for Repairs, Discount Percentage, please Success: All values provided Bid #2-6 See RFP-10-Discount and Markup Calculator cell DO 1 $ 15,000.00 $ 15,000.00 F6 for Unit Price $ 103,600.00 $130,250.00 City of Fort Worth, Texas Mayor and Council Communication DATE: 02/10/26 M&C FILE NUMBER: M&C 26-0096 LOG NAME: 13P RFP 26-0007 OVERHEAD CRANE INSPECTIONS WTR PMD GN SUBJECT (ALL) Authorize Execution of Non -Exclusive Agreements with Hoist & Crane Service Group, Inc. and Royal Arc Welding Company, LLC for Overhead Crane Inspections in a Combined Annual Amount Up to $420,000.00 for the Initial One Year Term and Authorize Four One -Year Renewal Options for the Same Amount for the Water Department and Property Management Department RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive agreements with Hoist & Crane Service Group, Inc. and Royal Arc Welding Company, LLC for overhead crane inspections in a combined annual amount up to $420,000.00 for the initial one-year term and authorize four one-year renewal options for the same amount for the Water Department and Property Management Department. DI19MI-9910N. The purpose of this Mayor and Council Communication is to authorize non-exclusive agreements forthe rental and purchase of overhead crane inspections for the Water and Property Management Departments. These services will be utilized for inspection, testing, certification, maintenance, and repair of overhead cranes. Purchasing issued Request for Proposals (RFP) No. 26-0007 that consisted of detailed specifications describing the various cranes. The bid was advertised in the Fort Worth Star -Telegram on October 29, 2025, November 5, 2025, November 12, 2025, November 19, 2025, and November 26, 2025. The City received six (6) responses. Two vendors were deemed non -responsive for failing to provide the requested documents. The bids were evaluated using the best value criteria. An evaluation panel consisting of representatives from the Water Department and Property Management Department reviewed and scored the submittals using the Best Value Criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. No guarantee was made that a specific amount of services would be purchased. Bidders Evaluation Criteria ja b c d e Total Score Hoist &Crane Service 20.00 12.00 16.67 15.00 0.00 63.67 Group Royal Arc Welding 20.83 12.00 16.00 12.36 0.00 61.19 Company IIA Lifting Services, Inc 20.00 9.50 12.67 13.17 0.00 55.34 Valmark Energy LLC 10.83 7.00 8.00 0.00 0.00 25.83 Best Value Criteria: a. Qualifications and Company Experience b. Staffing and Resources c. Technical Approach d. Pricing e. Small Business Goal Evaluation After evaluation, the panel concluded that Hoist & Crane Service Group, Inc. and Royal Arc Welding Company, LLC presented the best value to the City. Therefore, the panel recommends that Council authorize non-exclusive purchase agreements for overhead crane inspections to Hoist & Crane Service Group and Royal Arc Welding Company. Staff certifies that the recommended vendors met the bid specifications. The combined annual amount allowed underthe agreements will be up to $420,000.00; however, the actual amount will be based on the needs of the departments and available budgets. Department Budgeted Amount Water Department $370,000.00 Property Management Department $50,000.00 FUNDING: Funding is budgeted in the Other Contractual Services account within the Water & Sewer Fund for the Water Department. Funding is also budgeted in the General Operating & Maintenance category in the Fleet & Equipment Service Fund for the Property Management Department. AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution and expire one year from that date. RENEWAL TERMS: The agreements may be renewed for four additional, one-yearterms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. SMALL BUSINESS PROGRAM: A 30 percent Small Business participation goal was established on this solicitation. No bidder received points under the Small Business evaluation criteria. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund and in the Fleet & Equipment Sery Fund to support the approval of the above recommendation and execution of the agreements. Priorto any expenditure being incurred, the Water and Property Management Departments have the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Jesica McEachern 5804 Originating Business Unit Head: Reginald Zeno 8517 Chris Harder 5020 Additional Information Contact: Haven Wynne 8525 Grace Nguyen 8516 FORT WORTH. I City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Hoist Crane Service Group Subject of the Agreement: Vendor will provide City with overhead cranes and inspections on an as -needed basis. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Date ACM signs If different from the approval date. Expiration Date: One year from Effective Date w/renewals If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.