HomeMy WebLinkAbout065508 - General - Contract - Dallas Automatic Gate, Inc.CSC No. 65508
FORT WORTH.
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VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, and Dallas
Automatic Gate, Inc. ("Vendor"), each individually referred to as a "party" and collectively referred to
as the "parties."
AGREEMENT DOCUMENTS: OFFICIAL RECORD
1. This Vendor Services Agreement; CITY SECRETARY
2. Exhibit A — Scope of Services; and FT. WORTH, TX
3. Exhibit B — Payment Schedule
1. Scope of Services. This agreement is for Maintenance, Repair, and Preventative
Maintenance Services for Automated Gate Systems and related components ("Services") on an as -needed
basis, as set forth in more detail in Exhibit "A," attached hereto and incorporated herein for all purposes.
2. Term. This Agreement begins on July 13, 2026, ("Effective Date") and expires on July
12, 2027, ("Expiration Date"), unless terminated earlier in accordance with this Agreement ("Initial
Term"). City will have the option, in its sole discretion, to renew this Agreement under the same
terms and conditions, for up to four (4) one-year renewal option(s) (each a "Renewal Term").
3. Compensation. City will pay Vendor in accordance with the provisions of this Agreement,
including Exhibit "B," which is attached hereto and incorporated herein for all purposes. Total annual
compensation under this Agreement will not exceed One Million One Hundred Thousand Dollars and
Zero Cents ($1,100,000.00). Vendor will not perform any additional services or bill for expenses incurred
for City not specified by this Agreement unless City requests and approves in writing the additional costs
for such services. City will not be liable for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non -appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement will terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
Vendor Services Agreement Page 1 of 13
4.3 Duties and Oblations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to
the effective date of termination and Vendor will continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor will provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor will return all City provided data to City in a machine-readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees,
agrees that it will treat all information provided to it by City ("City Information") as confidential
and will not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4 Unauthorized Access. Vendor must stare and maintain City Information in a secure
manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Information fi•om further unauthorized disclosure.
6. Right to Audit. Vendor agrees that City will, until the expiration of three (3) years after
final payment under this Agreement, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during
normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
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provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior
will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City will in no way be considered a Co -employer or a Joint employer of Vendor or any
officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers,
agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment
benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on
behalf of itself, and any of its officers, agents, servants, employees, contractors, or contractors.
8. Liability and Indemnification.
8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR
SUBCONTRACTORS.
8.2 GENERAL INDEMNIFICATION- VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROMANDAGAINSTANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTYDAMAGE OR LOSS (INCL UDINGALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANYAND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement, it being understood that this agreement to defend, settle or pay will not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor will have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City will have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City will have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Vendor will fully participate and cooperate
with City in defense of such claim or action. City agrees to give Vendor timely written notice
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of any such claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not
eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or, if as a result of a settlement or compromise, such use is materially adversely
restricted, Vendor will, at its own expense and as City's sole remedy, either: (a) procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non -infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible, and functionally equivalent non -infringing software and/or documentation at no
additional charge to City; or (d) if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
Assignment and SubcontractinE.
9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee will execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date
of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute
a written agreement with Vendor referencing this Agreement under which subcontractor agrees to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor must provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor must provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any Services pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
Coverage will be on any vehicle used by Vendor, or its employees, agents, or
representatives in the course of providing Services under this Agreement. "Any
vehicle" will be any vehicle owned, hired and non -owned.
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(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the Services are being performed
Employers' liability
$100,000 - Bodily Injury by accident; each accident/occurrence
$100,000 - Bodily Inju►y by disease; each employee
$500,000 - Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage must be claims -made, and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance must be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies must
name City as an additional insured thereon, as its interests may appear. The term
City includes its employees, officers, officials, agents, and volunteers in respect to
the contracted services.
(b) The workers' compensation policy must include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage must be provided to City. Ten (10) days' notice will be
acceptable in the event of non-payment of premium. Notice must be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required, written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
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(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance will be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it will comply with all applicable federal, state and local laws,
ordinances, rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist
from and correct the violation.
12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the
performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or
employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS,
SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME
SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS
FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement will be
conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other party by United States Mail, registered, return receipt requested,
addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney's Office at:
100 Fort Worth Trail
Fort Worth, TX 76102
To VENDOR:
Dallas Automatic Gate, Inc.
Jarod Bailey, President
2533 Franklin Drive STE 5A
Mesquite, Texas 75150-6309
14. Solicitation of Employees. Neither City nor Vendor will, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
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16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governing Law / Venue. This Agreement will be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this
Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be
affected or impaired.
19. Force Majeure. City and Vendor will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public
enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action
or inaction; orders of government; material or labor restrictions by any governmental authority;
transportation problems; restraints or prohibitions by any court, board, department, commission, or agency
of the United States or of any States; civil disturbances; other national or regional emergencies; or any other
similar cause not enumerated herein but which is beyond the reasonable control of the Party whose
performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is
suspended during the period of, and only to the extent of, such prevention or hindrance, provided the
affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or
hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure
Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice
required by this section must be addressed and delivered in accordance with Section 13 of this Agreement.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope
of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this
Agreement or its Exhibits.
22. Amendments / Modifications / Extensions. No amendment, modification, or extension
of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute
one and the same instrument.
24. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
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warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
25. Immigration Nationality Act. Vendor must verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all 1-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH
BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR
AGENTS. City, upon written notice to Vendor, will have the right to immediately terminate this Agreement
for violations of this provision by Vendor.
26. Ownership of Work Product. City will be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation that are created, published, displayed, or produced in
conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City
will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made -
for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due, or rights of retention thereto on the part of City.
27. Signature Authority. The person signing this Agreement hereby warrants that they have
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each
party is fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
28. Change in Company Name or Ownership. Vendor must notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
29. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
Vendor Services Agreement Page 8 of 13
not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel"
and "company" has the meanings ascribed to those terms in Section 2271 of the Texas Government Code.
By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to
the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of
the Agreement.
30. Prohibition on Boycotting Energy Companies. Vendor acknowledges that in
accordance with Chapter 2276 of the Texas Government Code, City is prohibited from entering into a
contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from
public funds of the City with a company with 10 or more full-time employees unless the contract contains
a written verification from the company that it: (1) does not boycott energy companies; and (2) will not
boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the
Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that
Vendor's signature provides written verification to City that Vendor: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of this Agreement.
31. Prohibition on Discrimination Against Firearm and Ammunition Industries. Vendor
acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, City is
prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is
to be paid wholly or partly from public funds of the City with a company with 10 or more full-time
employees unless the contract contains a written verification from the company that it: (1) does not have a
practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm
trade association. To the extent that Chapter 2274 of the Government Code is applicable to this
Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written
verification to City that Vendor: (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and (2) will not discriminate
against a firearm entity or firearm trade association during the term of this Agreement.
32. Electronic Signatures. This Agreement may be executed by electronic signature, which
will be considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions
(e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via
software such as Adobe Sign.
33. Entirety of Agreement. This Agreement contains the entire understanding and agreement
between City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any
prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict
with any provision of this Agreement.
(signature page follows)
Vendor Services Agreement Page 9 of 13
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By:
Name: Jesica McEachern
Title: Assistant City Manager
Date: 07/10/2026
APPROVAL RECOMMENDED::
By: C ristopher Harde Jul 1, 2026 0 :48:15 CDT)
Name: Christopher Harder, P.E.
Title: Water Department Director
ATTEST:
By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Dallas Aulontalic Gate, Inc.
CC: �
By: �1
Name: Jargsl Bailey
Title: President
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CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By: 4
Name: Patty Ojeitsot
Title: Contract Services Administrator
APPROVED AS TO FORM AND LEGALITY:
I94�
BY: Douglas Black (Jul 8, 2026 12:59:33 CDT)
Name: Douglas W. Black
Title: Senior Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 26-0467
M&C Approved: June 9, 2026
Form 1295:2026-1460591
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Vendor Services Agreement Page 10 of 13
EXHIBIT A
SCOPE OF SERVICES
Vendor will provide repair services on as -needed basis and scheduled bi-annual preventative maintenance for automated
gate systems and related components. Vendors shall respond to service requests, diagnosing equipment issues, repairing
or replacing components, and performing preventative maintenance in accordance with manufacturer recommendations
and industry standards per the following service requirements:
1.1 GENERAL SERVICE REQUIREMENTS
1.1.1 Provide competent supervision of personnel performing work
under this agreement.
1.1.2 Ensure all technicians performing work are properly trained and qualified to service the
equipment.
1.1.3 Comply with all applicable safety regulations, including but not limited to Occupational
Safety and Health Administration (OSHA) requirements, Environmental Protection Agency
(EPA) regulations, and applicable City ordinances.
1.1.4 Provide appropriate traffic control measures when performing work, including the use of
cones, barricades, warning devices, or other safety measures necessary to maintain safe
pedestrian and vehicle traffic flow.
1.1.5 Ensure work areas are properly secured and restored upon completion of work.
1.1.6 Remove all debris, equipment, and materials upon completion of services and leave the work
area clean and safe.
1.1.7 The Vendor shall be responsible for correcting any damage caused to City property resulting
from its operations.
1.2 SERVICE RESPONSE REQUIREMENTS
1.2.1 The Vendor shall respond on -site to routine service requests within twenty-four (24) hours of
notification by the City.
1.2.1.1 Routine service and repair work shall generally be performed during normal
working hours of 6:00 AM to 6:00 PM, Monday through Friday.
1.2.2 The Vendor shall respond on -site to emergency repair requests within four (4) hours of
notification by the City.
1.2.3 Emergency service requests may occur outside normal working hours and may include:
1.2.3.1 After-hours service (6:01 PM — 5:59 AM, Monday through Friday)
1.2.3.2 Weekend service (12:00 AM Saturday —11:59 PM Sunday)
Other emergency service situations as determined by the City
1.2.4 The Vendor shall maintain the capability to respond to service requests seven (7) days per
week, in accordance with the response times outlined above.
1.2.5 The Vendor shall coordinate service visits with the requesting departments as necessary.
1.3 BI-ANNUAL PREVENTATIVE MAINTENANCE SERVICES
1.3.1 The Vendor shall perform bi-annual preventative maintenance services for applicable
automated gate systems as requested by departments.
1.3.2 Preventative maintenance shall be performed in accordance with manufacturer
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recommendations and may include but is not limited to:
1.3.2.1 Inspect, clean, or repair electrical contacts, wires, and terminals, to ensure proper
electrical continuity
1.3.2.2 Check and test safety controls (safety loops and photocells) to ensure immediate
response to a mechanical malfunction
1.3.2.3 Check belts and chains (belts will be replaced if worn) and adjust limits for
proper gate closure
1.3.2.4 Adjust and oil all chains
1.3.2.5 Check and tighten all chain bolts
1.3.2.6 Check and reseal loops as needed
1.3.2.7 Check and grease rollers/hinges
1.3.2.8 Adjust brake
1.3.2.9 Check system for wear of sprockets
1.3.2.10 Check driveway sensors for correct sensitivity settings
1.3.2.11 Check and operate total unit
1.3.2.12 All services will be performed during normal business hours.
1.3.2.13 Verifying loop sensors
1.3.2.14 Checking wiring and meter
1.3.3 Preventative maintenance services shall be scheduled in coordination with the requesting
department and the Vendor shall provide at least 48 hours advance notice prior to performing
scheduled preventative maintenance.
1.3.4 Following completion of the preventative maintenance visit, documentation shall be provided
to the requesting department's staff within five (5) business days.
1.4 SERVICE DOCUMENTATION AND REPORTING
1.4.1 Following completion of any repair, maintenance, or inspection service, the Vendor shall
provide documentation describing the work performed.
1.4.2 Documentation shall be provided to the City in electronic format within five (5) business
days of completing the service.
1.4.3 Documentation shall include at minimum:
1.4.3.1 Name and/or description of gate inspected
1.4.3.2 Location, including city building name, of gate inspected
1.4.3.3 Equipment Performance
1.4.3.4 Necessary equipment repair(s)
1.4.3.5 Recommended improvement(s) to equipment
1.4.4 If additional repairs or replacement work is required, the Vendor shall provide a written
estimate including:
1.4.4.1 Description of work to be performed
1.4.4.2 Parts and/or products to be provided
1.4.4.3 Itemized estimate of materials, including associated percentage mark-up
1.4.4.4 Itemized labor costs, including number of hours, pay rates, and worker
classifications
1.4.4.5 A timeline, including proposed start and completion dates.
1.5 GATE AND COMPONENTS
Vendor Services Agreement Page 12 of 13
1.5.1 Examples of commonly used equipment types include but are not limited to:
1.5.1.1 Door King Series 6000 and 9000 gate operations
1.5.1.2 Door King Services 1600 Barrier Gates/Aims
1.5.1.3
Loop Detector and Loop Sensors/Loops
1.5.1.4
Icon Swing Gate and Iron Slide Gates
1.5.1.5
Lift Master Slide Gate Model # CSL24UL
1.5.1.6
Parking Pro-MT-RC0104
1.5.1.7 Magnetic barrier gate/arms
1.5.2 The equipment listed above reflects commonly used components based on recent operational
needs and is not intended to represent a complete inventory of equipment serviced under this
agreement.
1.6 ADDITIONAL SERVICES
1.6.1 The City reserves the right to request services for similar automated gate equipment, systems,
or related components that may not be specifically listed within this solicitation but fall
within the general scope of automated gate maintenance and repair services.
1.7 WARRANTY
1.7.1 The Vendor shall provide a minimum twelve (12) month warranty on all parts, equipment and
labor against defects in materials and workmanship beginning on the date the repair or
installation is completed.
1.7.2 The warranty shall include all labor, travel expenses, materials, and replacement parts
necessary to correct any deficiencies covered under the warranty.
1.8 CONTRACT POINT OF CONTACT
1.8.1 The Vendor shall designate a Single Point of Contact (SPOC) responsible for coordinating
services under the resulting agreement.
1.8.2 The Vendor shall ensure that:
1.8.2.1 The SPOC shall be available during normal working hours of 6:00 AM to 6:00
PM, Monday through Friday.
1.8.2.2 An alternate contact shall be designated and must have the same authority as the
SPOC to receive service requests, coordinate services, and take necessary action
in response to City needs.
1.8.2.3 Contact information for both individuals shall be provided to the City upon
contract award and updates as necessary through the contract term
Vendor Services Agreement Page 13 of 13
Responses
Success: All data Is valldl
DKTX 1600 Barrier Arm Operator — Repair/Replacement
Success: All values provided
Bid
#1-1
% HP motor
Success: All values provided '',
Bid
#1-2
Back Up Motor
Success: All values provided
Bid
#1-3
Drive Belt
Success: All values provided
Bid
#1-'I
Gear Box
Success: All values provided
Bid
#1-5
Gear Box Pulley
Success: All values provided
Bid
#ib
Splined Shaft Assembly
Success: All values provided
Bid
#1-7
Connecting Link Assembly
Success: All values provided
Bid
#1-8
Main PCB Board
Success: All values provided
Bid
#1-9
BBU PCB Board
DKTX 1601 Barrier Arm Operator — Repair/Replacement
-- -- -.----P--- I -- - --- - ---------- -- -
Success: All values provided Bid #2-1 Control Board 1601
Success: All values provided Bid 1 #2-2 Motor 1/21HP
12 Each
$ 500.00
$ 6,000.00
12 Each
$ 305.00
$ 3,660.00
12 Each
$ 30.00
$ 360.00
12
Each
$ 1,000.00
$ 12.000.00
12
Each
$ 165.00
$ 1,980.00
12
Each
$ 300.00
$ 3,600,00
12
Each
$ 70.00
$ 840.00
12
Each
$ 625.00
$ 7.500.00
12
Each
$ 350.00
$ 4.200.00
$ 40A40.00
12
Each
$ 625.00
I $ 7,500.00
12
Each
$ 500.00
$ 6,000.00
Success:
All values
provided
Bid
#2-3
Success:
All values
provided
Bid
#2A
Success:
All values
provided
Bid
#2-5
Success:
All values
provided
Bid
#2-6
Success:
All values
provided
Bid,
#2-7
Success:
All values
provided
Bid
#2-8
Success:
All values
provided '
Bid
#2-9
Gear Box
Hub
Mount Plate
Belt 1601-026
Hardware Kit for Arm (Hub, Bracket, All the
Bolts)
Breakaway Arm Kit - Upgrade
Aluminum Arm - Round
DKTX 1602 Barrier Arm Operator — Repair/Replacement
12 Each
$ 1,000.00 i
$ 12,000.00
i
12 Each
$ 175.00
$ 2,100.00
12 Each
$ 25.00
l $ 300.00
12 Each
$ 30.00
$ 360.00
12 Each
$ 170.00
$ 2.040.00
I
12 Each
$ 1,000.00
—
$ 12,000.00
12 Each 1 $ 400.00 $ 4,800.00
$ 47,100.00
Success: All values provided
Bid
#3-1
Control Board 4602-010
12
Each
$ 625.00
$ 7,500.00
Success: All values provided
Bid
#3-2
Motor Assy. 112 HSP
12
Each
$ 1,100.00
$ 13,200.00
Success: All values provided
Bid
#3-3
Belt 2600-428
12
Each
$ 40.00
$ 480.00'
I
Success: All values provided
Bid
#3-4
Worm Gear 100 Tooth
12
Each
$ 200.00
$ 2,400.00
Success: All values provided
Bid
#3-5
Clutch Pads - 9"
2
Each
$ 40.00
$ 80.00
Success: All values provided
Bid
1 #3-6
Swing Crank Arm - Extended - Aluminum
12
Each
$75.00
$ 900.00
Success: All values provided
Bid
#3-7
Counter - Threaded
Success: All values provided
Bid
#3-8
Crank Arm Joint Assy.
Success: All values provided I
Bid
#3-9
1 Short Crank Arm
Success: All values provided
Bid
#3-10
Connecting Rod - Long
DKTX 6300 Swing Gate
Operator
— Repair/Replacement
Success: All values provided
I
Bid
#4-1
Gate Operator, LlftMaster, Swing Gate Operator
Success: All values provided
Bid
#4-2
Motor wlpulley
Success: All values provided
Bid
#4-3
I Back Up motor
Success: All values provided
Bid
#4A
I Mag Counter
Success: All values provided
Bid
#4-5
1 Housing assembly
Success: All values provided
Bid
94-6
Main 10" Pulley
Success: All values provided
Bid
#4-7
Belt
Success: All values provided
Bid
�', #4-8
Clutch Disk
Success: All values provided
Bid
! #4 9
100 Tooth Gear
Success: All values provided
Bid
#4-10
Motor Capacitor
12 Each $ 195.00 $ 2,340.00
12 Each $ 185.00 $ 2,220.00
12 Each $ 70.00 $ 640.00
12 Each $ 90.00 $ 1.080.00
$ 31.040.00
12
Each
$ 2,500.00
$ 30,000.00
12
Each
I
$ 950.00
$ 11.400.00
12
Each
$ 900.00
$ 10,800.00
12
Each
$ 195.00
$ 2.340.00
12
Each
$ 425.00
I $ 5,100.00
12
Each
$ 170.00
$ 2,040.00
12
Each
$ 35.00
$ 420.00
12
Each
$ 40.00
$ 480.00
12
Each
$ 200.00
$ 2,400.00
12
Each
$ 90.00
$ 1,080.00
Success: All values provided
Bid
1 #4-11 j
Main Shaft Assembly
12
Each
$ 200.00
$ 2.400.00
Success: All values provided
Ali
Bid
#4-12
Main PCB Board
12
Each
$ 625.00
$ 7,500.00
Success: All values provided
Bid
#4-13
Backup Battery PCB
12
Each
$ 350.00
$ 4,200.00 !
Success: All values provided
Bid
#4-14
Crank Arm
12
Each
$ 70.00
$ 840.00
Success: All values provided
Bid
#4-15
Arm Joint
12
Each
$ 185.00
$ 2.220.00
Success: All values provided
Bid
#4-16
Arm Kit/base mount
12
Each
$ 700-00
$ 8,400.00
Success: All values provided
Bid
#4-17
'/: hp Motor
12
Each
$ 345.00
$ 4,140.00
Success: All values provided
Bid
#4-18
1 hp Motor
12
Each
$ 975.00
$ 11,700.00
Success: All values provided
Bid
#4-19
Back Up Motor
12
Each
$ 900.00
$ 10.800.00
Success: All values provided
Bid
#4-20
Drive Belt
12
Each
$ 35.00
$ 420.00
Success: All values provided
Bid
#4-21 ,
Main 10" Pulley
12
Each
$ 170.00
$ 2,040.00
Success: All values provided
Bid
#4-22
Motor Capacitor
12
Each
$ 90.00
$ 1,080.00
Success: All values provided
Bid
#4-23
Clutch pad
12
Each
$ 40.00
$ 480.00
Success: All values provided
Bid
#4-24
Shaft and bearings
12
Each
$ 200.00
$ 2,400.00,
Success: All values provided
Bid
#4-25
Jam Nut/Counter Mag
12
Each
$ 195.00
$ 2,340.00
Success: All values provided
Bid
#4-26
Chain Idler Wheel
12
Each
$ 20.00
$ 240.00
Success: All values provided
Bid
I #4-27
Motor Resister
12
Each
$ 30.00
$ 360.00
Success: All values provided
Bid
#4-28
Main PCB Board
12
�Each
$ 625.00
$ 7,500.00
Success: All values provided
Bid
#4-29
BBU PCB board
12
Each
$ 350.00
$ 4,200.00
Success: All values provided
Bid
#4-30
1hp Motor Resistor
1
Each
$ 30.00
$ 30.00
-
$ 139,350.00
DKTX 9150 Slide Operator — Repair/Replacement
Success: All values provided i
Bid
#5-1
Gate Operator, LiftMaster, Slide Gate Operator
14
Each
$ 2,500.00
$ 35,000.00
Success: All values provided
Bid
#5-2
-
Gate Operator, LiftMaster, Slide (Heavy)
-
12
- -
Each
$ 3,200.00
$ 38,400.00
Success: All values provided
Bid
#5-3
Control Board 4602-010
12
Each
$ 750.00
$ 9,000.00
Success: All values provided
Bid
#5-4
V-Wheels 4" i
30
Each
$ 40.00
$ 1,200.00
Success: All values provided
Bid
#5-5
Mainshaft 9150
12
Each
$ 100.00
$ 1,200.00
Success: All values provided
Bid
#5-6
1 AX36 Belt 41-380
12
Each
$ 40.00
$ 480.00
Success: All values provided
Bid
#5-7
Bearing Assembly Rear 9100/9160
12
Each
$ 100.00
1 $ 1,200.00
Success: All values provided
Bid
j #5-8
Compression Spring
12
Each
$ 8.00
I
$ 96.00
Success: All values provided
Bid
#5-9
Clutch Pad 5' OD 3/4' ID
12
Each
$ 15.00
$ 180.00
Success: All values provided
Bid
�. #5-10
Chain Bolt Assy.
2
Each
$ 6.00
$ 12.00
Success: All values provided '
Bid
#5-11
#40 Chain
400
Success: All values provided
Bid
#5-12
Master Links
24
Vmag Gate (High Velocity Magnetic
Slide
Gate Operators) — Repair/Replacement
Success: All values provided
Bid
1 #6-1
Main control board / logic controller
10
Success: All values provided
Bid
#6-2
Power supply module
10
Success: All values provided
Bid
#6-3
Variable frequency drive (VFD) or motor
10
controller
Success: All values provided
Bid
#6-4
Circuit breakers
10
Success: All values provided
Bid
#6-5
Surge protector
10
Success: All values provided
Bid
#66
Wiring harnesses
10
iSuccess: All values provided
Bid
#6-7
Terminal blocks
10
Success: All values provided
Bid
#6-8
Communication modules (Ethernet / network
10
interface)
Success: All values provided
Bid
#6-0
Programmable controller keypad/display
10
iSuccess: All values provided
Bid
#6-10
Linear induction motor stator
10
success. All values provided �,
I
Bid
#6-11
Reaction plate / reaction fins (mounted on gate) i
10
Each $ 3.00 $ 1.200.00
Each $ 2.00 $ 48.00
$ 88.016.00
Each
$ 1.500.00
$ 15,000.00
Each
$ 350.00
I
j $ 3,500.00
Each
$ 1,200.00
$ 12,000.00
I
Each
$ 200.00
I
$ 2,000.00
Each
$ 200.00
$ 2,000.00
Each
$ 150.00
$ 1,500.00
Each
$ 50.00
$ 500.00
Each
$ 350.00
$ 3.500.00
Each $ 400.00 $ 4,000.00
Each $ 500.00 $ 5,000.00
Each $ 250.00 $ 2,500.00
Success: All values provided
Bid
#6-12
Motor mounting brackets
10
Each
$ 125.00
$ 1.250.00
Success: All values provided
Bid
#6-13
Gate position encoder / sensors
10
Each
$ 300.00
$ 3,000.00
Success: All values provided
Bid
#6-14
Photo eyes (photoelectric sensors)
10
Each
$ 250.00
$ 2,500.00
I Success: All values provided
Bid
#6-15
Safety edge sensors
10
Each
$ 325.00
$ 3,250.00
Success: All values provided
Bid
#6-16
Edge sensor transmitter/receiver
10
Each
$ 225.00
$ 2,250.00
Success: All values provided
Bid
#6-17
Gate position limit sensors
10
Each
$ 300.00
$ 3.000.00
Success: All values provided
Bid
#6-18
Loop detector modules
10
Each
$ 200.00
$ 2.000.00
Success: All values provided
Bid
#6-19
Ground vehicle loops
10
Each
$ 700.00
$ 7.000.00
Success: All values provided
Bid
#6-20
Card reader interface
10
Each
$ 300.00
$ 3,000.00
Success: All values provided
Bid
#6-21
Key switch
10
Each
$ 200.00
$ 2.000.00
Success: All values provided
Bid
#6-22
Radio receiver
10
Each
$ 200.00
$ 2.000.00
Success: All values provided
Bid
#6-23
Gate rollers
10
Each
i
$ 200.00
$ 2.000.00
Success: All values provided
Bid
#6-24
Gate track
10
Each
$ 225.00
$ 2.250.00
Success: All values provided
Bid
#6-25
Guide rollers
10
Each
$ 65.00
$ 650.00
Success: All values provided
Bid
#6-26
Stop brackets
10
Each
$ 50.00
$ 600.00
Success: All values provided
Bid
#6-27
Gate locking mechanism
10
Each
$ 200.00
$ 2,000.00
Success:
All values provided
Bid
#6-28
Success:
All values provided
BidI
#6-29
Success:
All values provided
Bid
#6-30
Success:
All values provided
Bid
#6-31
Success:
All values provided
Bid
96-32
Success:
All values provided ',
Bid
#6-33 III
Manual release assembly
Conduit fittings
Electrical connectors
Weather seals
Mounting hardware
Cabinet fans / cooling components
10
Each
$ 250.00
$ 2,500.00
10
Each
$ 3.00
$ 30.00
10
Fool
$ 3.00
$ 30.00
10
Each
$ 15.00
$ 150.00
10
Each
$ 10.00
$ 100.00
10
Each
$ 100.00
$ 1,000.00
$ 93,960.00
HySecurity Gate (Hydraulic and Electromechanical Slide/Barrier Operators) — Repair/Replacement
Success: All values provided
Bid
#7-1
Smart Touch or Smart DC control board
10
Each
$ 1,100.00
$ ll,000.00
Success: All values provided
Bid
#7-2
LCD ribbon cable
10
Each
$ 40.00
I
$ 400.00
Success: All values provided
Bid
#7-3 !
Transformer (24VAC)
10
Each
$ 160.00
$ 1,600.00
Success: All values provided
Bid
#74
Motor contactor
10
Each
$ 400.00
$ 4,000.00
1 Success: All values provided
Bid
#7-5
Battery backup kit
10
Each
$ 14,000.00
$ 140,000.00
Success: All values provided
Bid
#7-6
Power supply board
10
Each
$ 350.00
$ 3.500.00
Success: All values provided
Bid
#7-7
Circuit breaker
10
Each
$ 225.00
$ 2,250.00
Success: All values provided
Bid
#7-8
Remote receiver
10
Each
$ 95.00
i
$ 950.00,,
Success: All values provided
Bid
#7-9
Keypad / radio transmitter
10
Each
$ 350.00
$ 3.500.00
Success: All values provided
Bid
#7-10
Hydraulic pump motor
10
Each
$ 700.00
$ 7,000.00
Success: All values provided
Bid
#7-11
Hydraulic reservoir
10
Each
$ 100.00
$ 1,000.00
Success: All values provided
Bid
#7-12
Directional valve
10
Each
$ 225.00
$ 2,250.00
Success: All values provided
Bid
#7-13
Brake valve
10
Each
$ 300.00
$ 3,000.00
Success: All values provided
Bid
#7-14
Quick -stop valve
10
Each
$ 150.00
$ 1,500.00
Success: All values provided
Bid
#7-15
Relief valve
10
Each
$ 450.00
$ 4.500.00
Success: All values provided
Bid
#7-16
Hydraulic hoses
10
Each
$ 300.00
$ 3,000.00
Success: All values provided
Bid
#7-17
Pressure gauge
10
Each
$ 75.00
$ 750.00
Success: All values provided
Bid
#7-18
Valve coils
10
Each
$ 100.00
$ 1,000.00
Success: All values provided
Bid
#7-19
Drive wheels
10
Each
$ 250.00
$ 2,500.00
Success: All values provided
Bid
#7-20
Drive rail
10
Each
$ 190.00
$1.900.00
Success: All values provided
Bid
#7-21 I
Drive arm
10
Each
$ 1,250.00
$ 12,500.00
Success: All values provided
Bid
#7-22
Motor mount
10
Each
$ 1.100.00
$ 11.000.00
Success: All values provided
Bid
#7-23
Rack kit
10
Each
$ 90.00
$ 900.00
Success: All values provided
Bid
#7-24
Limit switch assemblies
10
Each
$ 325.00
$ 3,250.00
Success: All values provided
Bid
#7-25
Stop bumper kits
10�,,
Each
$ 140.00
$ 1,400.00
Success: All values provided
Bid
#7-26
Barrier arm (10-14 ft typical)
10
Each
$ 650.00
$ 6,500.00
Success: All values provided
Bid
#7-27
Breakaway arm bracket
10
Each
$ 350.00
$ 3,500.00
Success: All values provided
Bid
#7-28
Breakaway fasteners
10
Each
$ 20.00
$ 200.00
Success: All values provided
Bid
#7-29
Arm mounting plate
10
Each
$ 90.00
$900.00
Success: All values provided
Bid
#7-30
End caps
10
Each
$ 30.00
$ 300.00
Success: All values provided
Bid
#7-31
Arm lighting kits
10
Each
$ 135.00
$ 1,350.00
Success: All values provided
Bid
#7-32
Entrapment sensor kit
10
Each
$ 325.00
$ 3,250.00
Success: All values provided
Bid
#7-33
Photo eyes
10
Each
$ 250.00
- $ 2,500.00
Success: All values provided
Bid
#7-34
Edge sensors
10
Each
$ 325.00
$ 3,250.00
Success: All values provided
Bid
#7-35
Vehicle loop detectors
10
��i Each
$ 250.00
$ 2,500.00
Success: All values provided
Bid
#7-36
Magnetic kill switch
10
Each
$ 30.00
$ 300.00
Success: All values provided
Bid
#7-37
Buzzer I alarm module
10
Each
$ 65.00
$ 650.00
Success: All values provided
Bid
#7-38
T-lock and keys
10
Each
$ 75.00
$ 750.00
Success: All values provided
Bid
#7-39
Control box hardware
10
Each
$ 75.00
$ 750.00
Success: All values provided
Bid
#7AO
Wire harnesses
10
Each
$ 100.00
$ 1,000.00
Success: All values provided
Bid
#7-41
Connectors
Success: All values provided
Bid
#7-42
Weather seals
External Detectors
Success: All values provided
Bid
#8-1 1
EDI Single Relay Low Volt
Success: All values provided
Bid
#8-2
Edit Two Relay Low Volt
Success: All values provided :
Bid
#8-3
EDI Wire Harness
Loop Detectors
Success: All values provided
Bid
#9-1
Door King Single Plug In Detector
Success: All values provided
Bid
#9-2
Door King Dual Plug In Detector
Success: All values provided
Bid
#9-3
Reno B-3 Detector
Success: All values provided
Bid
#94
DK 9410.010 Single Channel
Success: All values provided
Bid
#9-5
DK 9409-010 Dual Channel
Success: All values provided
Bid
#9-6 1
DK 9415-010 Dual Channel Low Draw
10 Each $ 5.00 $ 50.00
10 Each $ 50.00 $ 500.00
$ 252,900.00
12
Each
$ 100.00
$ 1,200.00
12
Each
$ 135.00
$ 1,620.00
12
Each
$ 15.00
$ 180.00
$ 3,000.00
12
Each
$ 185.00
$ 2,220.00
12
Each
$ 350.00
$ 4,200.00
12
Each
$ 100.00
$ 1,200.00
12
Each
$ 185.00
$ 2,220.00.,
12
: Each
$ 350.00
$ 4.200.00
12
Each
$ 375.00
$ 4,500.00
Success: All values provided
Bid
#9-7
DK 9416-010 Single Channel Low Draw
12
Each
$ 215.00
$ 2,580.00
Presence Sensor, Gates/Barriers, Vitual Loop 2.0
Success: All values provided
p
gjd
#9-8
22
Each
$600.00
513,200.00
OVS-02GT
Success: All values provided
Bid
#9-9
Loop Detector, Lift Plug-in, Gate, LOOPDETLM
36
Each
$ 175.00
$ 6,300.00
-
$ 40.620.00
Additional Items
Success: All values provided
Bid
#10.1
Power Supply, 12VDC 2 AMP, with Screw
2
Each
$ 25.00
$ 5Q.00
Terminal, ST122A
Success: All values provided
Bid
#10-2
Square Post, 2"x2"243" Spare 16 Gauge Steel
2
Each
$ 45.00
$ 90.00
w/Base Plate
Success: All values provided
Bid
#10.3
Battery, Magnetic Auto Control, Back -Up, Short
2
Each
$ 1,200,00
$2,400.00
- -
Housing
Success: All values provided
Bid
#10-4
MD Battery, 12 Volt 7AH, ES7-12SA
2
Each
Ali $ 30.00
$60-00
Success: All values provided
Bid
#10-5
Resistive Edge, LiftMaster, Monitored with
2
Each
$ 185.00
$ 370.00
Aluminum Channel
Edge Kit, LiftMaster, Monitored, Wireless,
Success: All values provided
Bid
#10-6
2
Each
$ 225.00
$ 450.00
LMWEKITU
Success: All values provided
Bid
#147
Edge Transmitter, LiftMaster, Monitored,
2
Each
$ 135.00
$270.00
Wireless, LMWETXU
_ ... •.,
$ 3,690.00
Labor
Success: All values provided
Bid
#11-1
Installer, Lead, Commercial Project
40
Each
$ 135.00
$ 5.400.00
Success: All values provided
Bid
#11-2
Installer, Helper, Commercial Project
40
Each
$ 75.00
$ 3,000.00
Success: All values provided
Bid
i#11-3
Trip charge/service call, per mile
250
Mile
$ 25.00
$ 6.250.00
Success: All values provided
Bid
#11-4
Labor, Regular Hours, M-F, 6:00 AM — 6:00 PM
400
Hour
$ 150.00
$ 60,000.00
Success: All values provided
Bid
#11-5
Labor, After Hours, M-F, 6:01 PM - 6:59 AM
260
Hour
$ 200.00
$ 52,000.00
Success: All values provided
Bid
#11-6
Labor, Weekend Hours, 12:00 AM Saturday—
210
Hour
$ 250.00
$ 52,500.00
11:59 PM Sunday
Success: All values provided
Bid
#11-7
Labor, Emergency Hours, May vary
100
Hour
$ 200.00
$ 20,000.00
Success: All values provided
Bid
#11-6
Labor, Holiday Service
100
Hour
$ 250.00
$ 25,000.00
$ 224,150.00
Discount Percentage
Discount Percentage for Items Not Specifically
Success: All values provided Bid #12-1 Listed Above (enter whole number only, no % 0 N/A $ 10.00 $ 0,00
sign. If no discount offered, enter 0)
$ 0.00
1 $ 963.966.00
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
TORT WORT
REFERENCE **M&C 26- 13P RFP 26-0141
DATE: 6/9/2026 NO.: 0467 LOG NAME: MAINTENANCE & REPAIRS TO
AUTOMATED GATES DM
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Agreement with Dallas Automatic Gate, Inc. for
Maintenance and Repair Services for Automated Gate Systems for an Annual Amount Up
to $1,100,000.00 for the Initial One -Year Term and Authorize Four One -Year Renewal
Options for the Same Annual Amount for Multiple City Departments
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with Dallas Automatic
Gate, Inc. for maintenance and repair services for automated gate systems for an annual amount up
to $1,100,000.00 for the initial one-year term and authorize four one-year renewal options for the
same annual amount for multiple City departments.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize an agreement for
maintenance, repair, and preventative maintenance services for automated gate systems and related
components throughout the City. Services include emergency and routine repairs, replacement of
gate system components, troubleshooting of access control equipment, and bi-annual preventative
maintenance services necessary to maintain safe and reliable operation of automated gate systems.
Purchasing issued Request for Proposals (RFP) No. 26-0141 that consisted of detailed specifications
describing the requirements for automated gate system maintenance and repair services, including
preventative maintenance, emergency response requirements, service documentation, and vendor
qualifications.
The RFP was advertised in the Fort Worth Star -Telegram on March 25, 2026, April 1, 2026, April 8,
2026, and April 15, 2026. The City received two (2) responses.
An evaluation panel consisting of representatives of the Water Department, Park and Recreation
Department, and Property Management Department reviewed and scored the submittals using Best
Value Criteria.
The individual scores were averaged for each of the criteria and the final scores are listed in the table
below:
Evaluation Criteria
Proposer �— A B C[ D E Total Rank
Pllas Automatic Gate, Inc. r0.00 [15.0015.33 �8 �.67 [30.00 166.00
Access s J0.00 9.00 [12.00 [5.331 19.52 r45.85 [ 2
Best Value Criteria:
A. Small Business Utilization Goal
B. Availability of Resources to Perform Services
C. Experience with Government or Similar Size Organizations
D. Service Area Coverage
E. Cost of Services
After evaluation, the panel concluded that Dallas Automatic Gate, Inc. was the best value to the City
and capable of performing the requested services. Staff certifies that the recommended vendor's
proposal meets specifications. No guarantee was made regarding the volume or frequency of
services requested.
The combined annual amount allowed under the agreements will be up to $1,100,000.00; however,
the actual amount will be based on the needs of the department and available budget.
Department Budgeted Amount
Aviation Department $80,000.00
Economic Development Department $5,000.00
[Environmental Services Department $15,000.00
Park and Recreation Department-- $10,000.00
Property Management Department $110,000.00
[Public Events Department $55000.00
Water Department [i $750,000.00
FUNDING: Funding is budgeted in various accounts in the participating departments' operating
budgets, as appropriated.
AGREEMENT TERMS: Upon City Council approval this agreement shall begin upon execution and
expire one year from that date.
RENEWAL TERMS: This agreement may be renewed for up to four (4) additional one-year terms.
This action does not require specific City Council approval provided that City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
SMALL BUSINESS PROGRAM: In accordance with the City's Small Business Ordinance, the City
has established a 30\% Small Business goal for this solicitation/contract. No vendor met the criteria to
achieve this goal. Therefore, the responses were evaluated based on the remaining best value
criteria.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
This agreement will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and execution of the agreements. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID I ID I I Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budgetl Reference # I Amount
ID I I ID I I Year Chartfield 2
Submitted for City Manager's Office by: Reginald Zeno (8517)
Jessica McEachern (5804)
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Dallas Automatic Gate - 1295.pdf (CFW Internal)
Dallas Automatic Gate - SAM Search.pdf (CFW Internal)
Dallas Automatic Gate - SOS.pdf (CFW Internal)
Reginald Zeno (8517)
Christopher Harder (6344)
Brandy Hazel (8087)
Denise Medrano (8063)
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos, 1- 4 and 6 if there are interested parties,
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2026-1460591
Dallas Automatic Gate
Mesquite, TX United States
Date Filed:
05/12/2026
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Fort Worth
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
26-0141
Maintenance and Repairs to Automated Gate Systems
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
5 Check only if there is NO Interested Party.
X
6 UNSWORN DECLARATION
My name is Jarad Bailey and my date of birth is
My address is 2533 Franklin Dr, Suite 5A Mesquite TX 75150 USA
(city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Dallas County, State of TX on the 12 day of May 20 26 .
(month) (year)
V a a ealf&*
Signature of authorized agent of contrac66g business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.b6ef2aab
FORT NORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Dallas Automatic Gate, Inc.
Subject of the Agreement: Vendor will provide Maintenance, Repair and Preventative Maintenance
Services for Automatic Gate Systems and related components on an as needed basis for the City of Fort Worth.
M&C Approved by the Council? * Yes R No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 8
f so, provide the original contract number and the amendment nzrznber.
Is the Contract "Permanent"? *Yes ❑ No 8
If zmsza-e, see back page for permanent contract listing.
New Contract
Is this entire contract Confidential? *Yes ❑ No N If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: July 13, 2026
If different firom the approval date.
Expiration Date:
July 12, 2027
If applicable.
Is a 1295 Form required? * Yes ® No ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 8 No ❑
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is regzzired and if the information is not provided, the contract will be
retzzrned to the department.