Loading...
HomeMy WebLinkAbout063728-R1 - General - Contract - Teksys, Inc.CSC No. 63728-Rl CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 5, 2026 Teksys, Inc. Attn: David Madrigal 5401 Michelldale Street, Suite B 1 Houston, TX 77092 Re: Contract Renewal Notice Contract No. CSC No. 63728 ("Contract") Renewal Term No. 1: June 28, 2026 to June 27, 2027 The above -referenced Contract with the City of Fort Worth expires on June 27, 2026 ("Expiration Date"). Pursuant to the Contract, contract renewals are allowable by written agreement of the Parties. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, 06�Arr Sagar Medisetty 817-392-2538 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CITY OF FORT WORTH IM Name: Jesica McEachern Title: Assistant City Manager Date: 07/10/2026 APPROVAL RECOMMENDED: BY: Lauren Prieur (Jun 30, 2026 15:35:31 CDT) Name: Lauren Prieur Title: Director, TPW ATTEST: By: Name: Title: Jannette S. Goodall City Secretary Tesksys, Inc. Date: 06/06/2026 By: Name: David adrigal Title: President 4 eo aunt as►°�FORT 0 d o Ad O I.g o�10 Pve o=o° 0 0 OdQn nEooS� 4 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name Title: Sagar Medisetty Engineering Manager APPROVED AS TO FORM AND LEGALITY: By: Name Title: 9-114.-P ,AEU Jordan P. Alvarez Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0575 Date Approved: 06/24/2025 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 6/24/25, 12:13 PM M&C Review CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas IrRT WO RT 11 4 y_ REFERENCE **M&C 25- 13P COOP DIR-CPO-5287 DATE: 6/24/2025 NO.: 0575 LOG NAME: DIGITAL VIDEO RECORDING SYSTEMS ML TPW CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of a Purchase Agreement with Teksys, Inc Using Texas Department of Information Resources Cooperative Contract No. DIR-CPO-5287 for Mobile Digital Video Recording Systems, Accessories and Related Services in an Annual Amount Up to $350,000.00 and Authorize Three (3) One -Year Renewal Option for the Same Amount for the Transportation and Public Works Department (2022 Bond Program) RECOMMENDATION: It is recommended that the City Council authorize execution of a purchase agreement with Teksys, Inc using Texas Department of Information Resources Cooperative Contract No. DIR-CPO-5287 for mobile digital video recording systems, accessories and related services in an annual amount up to $350,000.00 and authorize three (3) one-year renewal option for the same amount for the Transportation and Public Works Department. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize an agreement with Teksys, Inc that will be used by the Transportation and Public Works Department (TPW) to purchase mobile digital video recording systems, accessories and related services on an as -needed basis. The agreement will be used to create, repair, and replace streetlight systems mount at traffic intersections that will monitor and ensure the safe flow of traffic throughout the City of Fort Worth. Staff reviewed the pricing under Texas Department of Information Resources Cooperative Contract No. DIR-CPO-5287 and determined the pricing to be fair and reasonable. Texas Department of Information Resources Cooperative Contract No. DIR-CPO-5287 was published from December 3, 2022 to January 31, 2023 on Electronic State Business Daily (ESBD). Responses were opened on January 31, 2023. Texas Department of Information Resources Cooperative Contract No. DIR-CPO- 5287 offers fixed discounts. FUNDING: The maximum annual amount allowed under this agreement will be $350,000.00; however, the actual amount used will be based on the needs of the department and available budget. Funding is budgeted in the 2022 Bond Program Fund for the TPW Department for the purpose of funding the TPW 2022 Bond Traffic Signal project, as appropriated. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. Texas Department of Information Resources contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. TERM: The initial term of the agreement will begin upon execution and expire on June 27, 2026 to correspond with the terms of the cooperative contract. The agreement may be renewed for up to three (3) additional one-year terms for the same annual amount at the City's option. BUSINESS EQUITY -A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. apps.cfwnet.org/council_packet/mc_review.asp?ID=33436&councildate=6/24/2025 1 /2 6/24/25, 12:13 PM M&C Review This project is included in the 2022 Bond Program. The City's Extendable Commercial Paper (ECP) (M&C 22-0607; Ordinance 25675-08-2022) provides liquidity to support the appropriation. Available resources will be used to actually make any interim progress payments until debt is issued. Once debt associated with a project is sold, debt proceeds will reimburse the interim financing source in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance 25515-05-2022). This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2022 Bond Program Fund for the TPW 2022 Bond Traffic Signal project to support the approval of the above recommendation and execution of the purchase agreement. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID I I Year (Chartfield 2) FROM Fund Department Account Project Program II Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Reginald Zeno (8517) Jesica McEachern (5804) Originating Department Head: Reginald Zeno (8517) —g� g—p Lauren Prieur (6035) Additional Information Contact: Brandy Hazel (8087) Martha Lopez (2059) ATTACHMENTS 13P COOP DIR-CPO-5287 DIGITAL VIDEO RECORDING SYSTEMS ML TPW funds availabilitypdf (CFW Internal) 20TPW Teksys FID Table 03-28-2025.xlsx (CFW Internal) Form 1295 Certificate 101338181 signed.pdf (CFW Internal) Teksys SOS.pdf (CFW Internal) TeksyslncSams.pdf (CFW Internal) Signature: X—&- � Email: Katherine.Cenicola@fortworthtexas.gov Signature: uJa Email: Elisa.Winterrowd@fortworthtexas.gov apps.cfwnet.org/council_packet/mc_review.asp?ID=33436&councildate=6/24/2025 2/2 FORT WORM, Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Teksys, Inc. For: 1st Renewal M&C: 25-0575 CPN: CSO: 63728 DOC#: Date: To: Name Department Initials Date Out 1. Sagar Medisetty TPW- Signature VSM 2. Anna Benavides TPW — Initials B 3. Martin Phillips TPW- Initials MA P 4. Lauren Prieur TPW- Signature 5. Jordan Alvarez Legal- Signature A� 6. Jesica McEachern ACM- Signature C-A 7. Katherine Cenicola CSO — Initial K� 8. Jannette Goodall CSO-Signature 9. Allison Tidwell CSO-Assign CSC - 10. Tabitha Giddings TPW-Admin 11. 10. DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ®No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Teksys, Inc. Subject of the Agreement: 1st Renewal M&C Approved by the Council? * Yes © No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No IZI If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 06/28/2026 If different from the approval date. Expiration Date: 06/27/2027 If applicable. Is a 1295 Form required? * Yes ❑ No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.