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Home My WebLink AboutContract 40820-A2 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS CONTRACT NUMBER 16090000664 FOR THE THE AMERICAN RECOVERY AND REINVESTMENT ACT(ARRA)(CFDA#81.042) AMENDMENT NUMBER: 6 clTy 99CRETAW CONMOT NO. U C - SECTION 1. PARTIES TO CONTRACT The Texas Department of Housing and Community Affairs, a public and official agency of the State of Texas (hereinafter the "Department") and Fort Worth. City of, Department of Housing (hereinafter the "Subrecipient") do hereby contract and agree to amend the contract by and between the parties identified on Department records as Contract Number 16010000664("Contract"). SECTION 2. CONTRACT TERM The period for performance of this contract, unless earlier terminated, is September 01, 2009 through February 28, 2012 (hereinafter the"Contract Term"), SECTION 3. The Contract is amended by deleting the current Attachment A — Budget and Performance Document in it's entirety and substituting in lieu thereof the amended Attachment A — Budget and Performance Document as attached to this Amendment. SECTION 4. AGREEMENT The parties hereto agree that all other terms of the Contract shall remain in effect as therein set forth and shall continue to govern except to the extent that said terms conflict with the terms of this amendment. In the event any conflict in terms exists, this amendment shall control, unless it can not be read consistently with the entirety of the contract or is made void by operation of law. Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract. SECTION 5. This amendment shall be effective on the date of execution of this amendment by the Executive Director of the Texas Department of Housing and Community Affairs. SECTION 6. By signing this amendment, the parties expressly understand and agree that its terms shall become a part of the Contract as if it were set worth word for word therein. This amendment shall be binding upon the parties hereto and their respective successors and assigns. AGREED TO AND EXECUTED BY: Fort 1 par in-ii of I[ausing B:t a R N Lr4 N'IS Date l p �( IR(II TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS By: Michael Gerber Date Signed: tune 28._01 1 Page I of 3 08-19-1 1 f "I - 23 1 v TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS CONTRACT NUMBER 16090000664 FOR THE THE AMERICAN RECOVERY AND REINVESTMENT ACT(ARRA)(CFDA#81.042) AMENDMENT NUMBER: 6 ATTACHMENT A-BUDGET AND PERFORMANCE DOCUMENT SUBRECIPIENT NAME: Fort Worth,City of,Department of tlousing DEPARTMENT FINANCIAL OBLIGATIONS ,S9,910,803 00 ARRA FUNDS CURRENTLY AVAILABLE $64.19100 TRAINING&TECHNICAL ASSISTANCE FUNDS CURRENTLY AVAILABLE S 9,810,803.00 TOTAL ANTICIPATED ARRA FUNDS $64,191.00 TOTAL ANTICIPATED TRAINING&TECHNICAL ASSISTANCE FUNDS Additional funds may be obligated via Amendment(s). Funds may only be obligated and expended during the current contract term. Unexpended fund balances will be recaptured. BUDGET FOR AV ILAB A O ATION CATEGORIES DEPARTMENT SHARE z Administration $374_:25,60 3 Liability/Pollution Occurrence:113surauce $(0.00 Fiscal Audit $2.000.00 vlaterials/Prop*ram Support/Labor $8.978,05100 4 Health and Safety $456,226.00 SUB-TOTAL 5 9.810,80-1.00 5 Training and Technical Assistance S 64,19 1 00 TOTAL $9.374,994 00 FOOTNOTES TO BI JDGFT FOR AVAILABLE Af i OCATIONS Denotes that the subrecipient must request in writing any adjustment needed to a budget category before TDHCA will make any adjustments to the budget categories. The only categories that can be reduced are the Administration, Insurance, Fiscal Audit and/or in the Health and Safety categories. Subrecipients are limited to two (2) requested budget revisions during the current contract term. Only those written request(s) from the subrecipients received at least 120 days prior to the end of the contract term will be reviewed. TDHCA may decline to review written requests received during the final 90 days of the contract term. Denotes maximum for administration based on i.('O%of the total allowable expenditures excluding travel for training. 3 Denotes$4,000 for liability insurance and the remaining balance for pollution occurrence insurance. 4 Denotes the maximum allowed for Health and Safety expenditures. Department approved training travel only Page 2 of 3 6 Subrecipient may incur costs associated with the closeout of the ARRA WAP contract. These activities include but are not limited to: inspections,payments of invoices,and quality assurance activities for a period not to exceed 60 days from the end of the contract term defined in Section 2 of this contract. These costs shall be reported on the final report described in Section 14 B of this contract. PERFORMANCE Subrecipient's service area consists ofthe following Texas counties: IARRANT Subrecipient's service area consists ofthe following Texas cities: PORT WORTH Subrecipient shall provide weatherization program services sufficient to expend the contract funds during the contract term. ARRA costs per unit, excluding health and safety expenses, shall not exceed 56,500.00 without prior written approval from the Department. By signing this Contract the parties expressly understand and agree to the terms set forth word for word therein. This Contract shall be binding upon the parties hereto and their respective successors and assigns. Effective Date of Budget: 06/01/2011 Page 3 of 3 TEXAS DEPARTMETN OF HOUSING AND COMMUNITY AFFAIRS CONTRACT NUMBER 16090000664 FOR THE AMERICAN RECOVERY AND REINVESTMENT ACT(ARRA)(CFDA#81.042 APPROVED AS TO FORM AND LEGALITY: Vicki S. Ganske Date SENIOR ASSISTANT CITY ATTORNEY APPROVED FOR THE FORT WORTH CITY MANAGER'S OFFICE BY: od-al�u-1 Susan Alani Date ASSIST CITY MANAGER Marty Hendrix CITY SECRETARY q�'��RT � h� 00(300000- 3 ( Fj,�,►a _y ' _ o CONTRACT AUTHORIZA % a ICY Date City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 7/19/2011 —Ordinance No. 19769 DATE: Tuesday,July 19, 2011 REFERENCE NO.: **G-17319 LOG NAME: 17WAP ARRA CONTRACT AMENDMENT NO. 2 SUBJECT: Authorize Acceptance of an Additional$750,000.00 in Grant Funds for the Low Income Weatherization Program from the Texas Department of Housing and Community Affairs,Authorize Related Contract Amendment and Adopt Appropriation Ordinance(ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to accept an additional grant of$750,000.00 from the Texas Department of Housing and Community Affairs for the Low Income Weatherization Program; 2. Authorize the City Manager or his designee to execute Amendment No. 2 to City Secretary Contract No. 40820 with the Texas Department of Housing and Community Affairs to accept the additional grant funds and extend the term of the contract to April 30, 2012; 3. Authorize the City Manager or his designee to amend,extend or renew necessary contracts or other related documents in accordance with City policies and applicable state and federal regulations upon mutual agreement with the Texas Department of Housing and Community Affairs; and 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund by $750,000.00 subject to receipt of the grant. DISCUSSION: The City has operated the Weatherization Assistance Program(WAP) funded by grants from the Texas Department of Housing and Community Affairs (TDHCA) since 1982. The grant program serves low—income residents in Tarrant County, primarily the elderly and persons with disabilities, by weatherizing their houses. Weatherization measures include attic insulation, weather—stripping,caulking, repairs to doors, windows and other minor repairs. This program allows the expenditure of up to$6,500.00 per house. In 2009, the City applied for and was awarded $12,896,008.00 in WAP grant funds from TDHCA funded by the American Recovery and Reinvestment Act of 2009 to serve qualified households that earn no more than 200 percent of the Federal Poverty Income guidelines (M&C C-23598). In May 2011, TDHCA amended its current contract by adding $1,500,000.00 to City Secretary Contract No. 40820 and extending the expiration date from August 31, 2011 to February 29, 2012 (M&C G-17272). TDHCA announced amendment number two of current contracts with the City to provide additional funding of$750,000.00 and extending the term through April 30, 2012. Approximately 145 additional households will be targeted by the Housing and Economic Development Department (HED) with the additional funding. Contractors will not he paid until their work is inspected by the HED inspectors. Administrative costs are restricted to five percent of the grant based on the total allowable expenditures for the WAP. The program is available in ALL COUNCIL DISTRICTS. FISCAL INFORMATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance,funds will be available in the current operating budget, as appropriated, of the Grants Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers GR76 488954 017200383000 $750.000.00 GR76 5 (VARIOUS) 017200383010 $750.000.00 CERTIFICATIONS: Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Jay Chapa (5804) Additional Information Contact: Joe Cordova (7332) ATTACHMENTS 1. 17WAP ARRA CONTRACT AMENDMENT 2 A01 1 doc 2. DOE ARRA Contracts#664 CSO 40820.pdf 3.WAP Approved for ARRA Grants 2009.12df 4. WAP ARRA M&C $1.5 million amendment.12df