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Home My WebLink About059780-R3 - General - Contract - United Rentals, Inc.CSC No. 59780-R3 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION June 15, 2026 United Rentals, Inc. Attention: Bill Morrison Address: 5930 East Loop 820 South Fort Worth, Texas 76119 Re: Contract Renewal Notice — 3rd Renewal Contract No. CSC No. 59780 Renewal Term: July 17, 2026, to July 16, 2027 Renewal Amount: $425,000.00 The above referenced Contract with the City of Fort Worth expires on July 17, 2026 (the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 3rd term in an amount up to $ 425,000.00 which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, R Regina Jones Contract Compliance Specialist 817-392-2698 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: 07/14/2026 Name: Jesica McEachern Title: Assistant City Manager APPROVAL RECOMMENDED: By• Christopher Hard r (Jul 13, 2026 16:31:04 CDT) Name: Chris Harder Title: Water Director ATTEST: By: J Name: Jannette Goodall Title: City Secretary ni amc: Bill Morrison itic: Branch Manager e:_ d3 a a poi pop. *0a C°,�09.10 I.g PO�Q �' a OaQn oEz 6544d CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: &44TA axed Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Name Title: mi Amarna Muhammad Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0452 Date Approved:6-13-2023 Form 1295 Certification No: 2023-1023944 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of_Z� City of Fort Worth, Mayor and Texas Council Communication DATE: 06/13/23 M&C FILE NUMBER: M&C 23-0452 LOG NAME: 13P ITB 23-0040 RENTAL OF CONSTRUCTION EQUIPMENT AW WATER SUBJECT (ALL) Authorize Execution of Agreements with H&E Equipment Services, Inc., Herc Rentals Inc., and United Rentals (North America), Inc. for the Rental of Construction Equipment for the Water Department in a Combined Annual Amount Up to $350,000.00 and Authorize Four One -Year Renewals in the Same Amount RECOMMENDATION: It is recommended that the City Council authorize execution of agreements with H&E Equipment Services, Inc., Herc Rentals Inc., and United Rentals (North America), Inc. for the rental of construction equipment for the Water Department in a combined annual amount up to $350,000.00 and authorize four, one-year renewals in the same amount. DISCUSSION: The Water Department approached the Purchasing Division for assistance with securing an agreement for the rental of construction equipment on an as -needed basis. Under the proposed agreements, the vendors will provide various construction equipment for rental on a daily, weekly, and monthly basis. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications including the condition the equipment must be in, the required equipment warranties, and the delivery and pickup timeframe to ensure equipment is available in a timely manner. The ITB was advertised in the Fort Worth Star -Telegram on March 8, 2023, March 15, 2023, March 22, 2023, and March 29, 2023. The City received three responses. An evaluation panel consisting of representatives from the Water and Transportation & Public Works Departments reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidder �EEEETotal Evaluation Factors score H&E Equipment Services, Inc. 18.67 20.00 15.33 34. 00 88.00 Herc Rentals Inc. 13.33 19.17 14.67 31.41 78.58 United Rentals (North America), Inc. 17.33 20.83 16.67 35.00 89.83 Best Value Criteria: a. Contractor's experience b. Contractor's ability to perform services in a timely manner c. Extent to which the services meet the City's needs (availability of equipment, possesses proper warranties and insurances, etc.) d. Cost of service After evaluation, the panel concluded that H&E Equipment Services, Inc., Herc Rentals Inc., and United Rentals (North America), Inc. presented the best value. Therefore, the panel recommends that Council authorize agreements with H&E Equipment Services, Inc., Herc Rentals Inc., and United Rentals (North America), Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. FUNDING: The combined annual maximum amount allowed under these agreements will be $350,000.00; however, the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the Equipment Lease account of the Water Department's rollup within the Water & Sewer Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution and expire one year from that date. RENEWAL TERMS: The agreements may be renewed for four additional, one-year terms at the amount authorized through this Mayor & Council Communication. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: United Rentalslnc. Subject of the Agreement: Vendor will provide construction equipment services for the water dept. M&C Approved by the Council? * Yes 0 No M If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 7/17/2026 If different from the approval date. Expiration Date: 7/16/2027 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.