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Home My WebLink About061906-R2 - General - Contract - Western Oilfields Supply dba Rain for RentZoho Sign Document ID: 28891EE7-LRONJ8XEICJSMJTP7WXRCOTQMPIWJ-7F9DPU3APBP6A CSC No. 61906-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 2, 2026 Western Oilfields Supply Company dba Rain for Rent Attn: Paul R. Reilly Address: 3404 State Road, Bakersfield, CA 93308 Re: Contract Renewal Notice City Secretary Contract No. 61906 (the "Contract") Renewal Term No. 2: August 23, 2026, to August 22, 2027 The above referenced Contract with the City of Fort Worth expires on August 23, 2026 (the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at htt 2:Hfortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Regina Jones Sr. Contract Compliance Specialist 817-392-2698 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 Zoho Sign Document ID: 28891EE7-LRONJ8XEICJSMJTP7WXRCOTQMPIWJ-7F9DPU3APBP6A CITY OF FORT WORTH OR Date: Name Title: 07/15/2026 Jesica McEachern Assistant City Manager APPROVAL RECOMMENDED: By: Name Title: Christopher Rarder Christopher Harder (Jul 15, 2026 16:32:22 CDT) Chris Harder Water Director ATTEST: By: Name Title: Jannette Goodall City Secretary 4 0 oanu goer °aa oee. !y ad "Al % �10 Oaan nEXp?44p Western Oilfields Supply Company dba Rain for Rent By: Name: Ryan Inglehart CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Regus' a %?oared Name: Regina Jones Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Name: Title: 1: •r/, � i Jordan P. Alvarez Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0544 Date Approved: 6/25/2024 Form 1295 Certification No.: 2024-1170367 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ontract Renewal Page 2 of 2 Zoho Sign Document ID: 28891EE7-LRONJ8XEICJSMJTP7WXRCOTQMPIWJ-7F9DPU3APBP6A City of Fort Worth, Texas Mayor and Council Communication DATE: 06/25/24 M&C FILE NUMBER: M&C 24-0544 LOG NAME: 13P RFP 24-0171 PUMP & HOSE RENTALS INCLUDING SET-UP AW WATER SUBJECT (ALL) Authorize Execution of Non -Exclusive Agreements with Western Oilfields Supply Company dba Rain for Rent and United Rentals (North America), Inc. for Pump and Hose Rentals and Related Services for the Water Department in a Combined Annual Amount Up to $750,000.00 for the Initial Term and Authorize Four, One -Year Renewals in Amounts Up to $825,000.00 for the First Renewal, $907,500.00 for the Second Renewal, $998,250.00 for the Third Renewal, and $1,098,075.00 for the Fourth Renewal RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive agreements with Western Oilfields Supply Company dba Rain for Rent and United Rentals (North America), Inc. for pump and hose rentals and related services for the Water Department in a combined annual amount up to $750,000.00 for the initial term and authorize four, one-year renewals in amounts up to $825,000.00 for the first renewal, $907,500.00 for the second renewal, $998,250.00 for the third renewal, and $1,098,075.00 for the fourth renewal. DISCUSSION: The Water Department approached the Purchasing Division for assistance in securing agreements for pump and hose rentals, and related set-up services required to conduct bypass pumping when repairs are needed to water and wastewater lines throughout the City of Fort Worth. Purchasing issued a Request for Proposals (RFP) consisting of detailed specifications regarding the equipment, service, and delivery requirements. The RFP was advertised in the Fort Worth Star -Telegram on April 3, 2024, April 10, 2024, and April 17, 2024. The City received two responses. An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Proposer I Evaluati on Factors a b c 4003OeOO F Western Oilfields Supply 21.88 21.25 �35 . Company dba Rain for Rent United Rentals (North America), 18.13 I18.75 �1.75I�1.75 13.95 66.33 Inc. 11 Best Value Criteria: a. Contractor's timeframe to respond to regular and emergency service requests and provide the requested hoses and pumps b. Availability of equipment for rental within Tarrant, Dallas, Johnson, Parker, Wise, and Denton Counties c. Contractor's ability to setup and remove rented equipment without assistance from City of Fort Worth staff d. Contractor's references of a similar size e. Cost of services After evaluation, the panel concluded that Western Oilfields Supply Company dba Rain for Rent and United Rentals (North America), Inc. present the best value. Therefore, the panel recommends that Council authorize non-exclusive agreements with Western Oilfields Supply Company dba Rain for Rent and United Rentals (North America), Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. Due to inflation and supply chain concerns, staff recommends the total compensation for each annual renewal term be increased by 10% to ensure the City is able to meet demand. The collective total compensation of the contracts shall be an amount up to $750,000.00 for the initial term, $825,000.00 for the first renewal, $907,500.00 for the second renewal, $998,250.00 for the third renewal, and $1,098,075.00 for the fourth renewal. While these figures represent the collective maximum amount allowed under these agreements for each term, the actual amount used will be based on the department's needs and available budget. Funding is budgeted in the General Operating & Maintenance category within the Water & Sewer Fund for the Water Department. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Zoho Sign Document ID: 28891EE7-LRONJ8XEICJSMJTP7WXRCOTQMPIWJ-7F9DPU3APBP6A /-\1..:JM.cc1V1c1'111 1 cM.lvl;:,: upun 1.,1ly 1.,uurll.;11 clppruvclI, me c1yreemerm; s11c111 uey111 upurl execution and expire one year from that date. RENEWAL TERMS: The agreements may be renewed for four (4) additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Fernando Costa 6122 Originating Business Unit Head: Reginald Zeno 8517 Christopher Harder 5020 Additional Information Contact: Jo Ann Gunn 8525 Alyssa Wilkerson 8357 FORT WDRTH,) City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Western Oilfields Supply dba Rain for Rent Subject of the Agreement: This agreement is for pump and hose rental M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No M If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 8/23/2026 Expiration Date: 8/22/2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.