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Home My WebLink About064015-R1 - General - Contract - 4imprint, Inc.CSC No. 64015-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 24, 2026 4imprint,Inc Attn: Char Hudson 101 Commerce St Oshkosh, WI 54901 Re: Contract Renewal Notice Contract No. 64015 ("Contract") Renewal Term No. 1: July 29, 2026 to July 28, 2027 The above -referenced Contract with the City of Fort Worth expires on July 28, 2026 ("Expiration Date"). Pursuant to the terms, the Contract may be renewed at the City's sole discretion. This letter memorializes the collective desire of the parties to renew the Contract for its first (1st) renewal term to be effective immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at https://fortworthtexas.gov/purchasing/ to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, ,-aef -cyf April Jacquez- Cobian 817-392-8131 April.Jacquez@fortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSC 64015, Renewal 1 Pagel of 2 IN WITNESS WHEREOF, the parties hereto have executed this Renewal in multiples. CITY: VENDOR: 4imprint, Inc DLinci gur hdoff By; 5ana Burghdoff (Jul 16, 6 10:38:57 CDT) By: Dana Burghdoff Assistant City Manager Date: 07/16/2026 For City of Fort Worth internal processes: APPROVAL RECOMMENDED: ,J(— By: Midori Clark (Jul 14, 2026 12:29:03 CDT) Midori Clark Library Director Char Hudson VP -Strategic Accounts Date: 07/14/2026 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. N'x v µ►Q 0 APPROVED AS TO FORM AND By: April Jacquez (Jul 13, 2026 11:08:02 CDT) LEGALITY: April Jacquez-Cobian Sr. Contract Compliance Specialist to Tayler Canton Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0840 FORM 1295:20251347126 ATTEST: ann Fonrt!40 �e °=e a°an nEaos4`d By: Jannette Goodall City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSC 64015, Renewal 1 Page 2 of 2 9/16/25, 4:22 PM M&C Review CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas JrORTWOR7114 REFERENCE **M&C 25- 13P COOP CP 24/043SG-01 DATE: 9/16/2025 NO.: 0840 LOG NAME: PROMOTIONAL ITEMS ML CITY CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Agreement with 4imprint, Inc. Using a Choice Partners Cooperative Contract to Purchase Award Jackets, Apparel, Uniforms, Screen Printing, and Embroidery for an Annual Amount Up to $150,000.00 for the Initial Term and Authorize Three One -Year Renewal Options for the Same Amount for City Departments RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with 4imprint, Inc using Choice Partners Cooperative Contract No. 24/043SG-01 to purchase award jackets, apparel, uniforms, screen printing, and embroidery for an annual amount up to $150,000.00 for the initial term and authorize three one-year renewal options for the same amount for City Departments. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize an agreement with 4imprint, Inc that will be used by City Departments to purchase promotional, marketing, and recruitment items for City of Fort Worth events on an as -needed basis. These items will include, but will not be limited to; the purchase of apparel, uniforms, screen printings, bags, drinkware, stationery items, awards, office supplies, items for wellness and safety, signage, and embroidery services. FUNDING: The maximum annual amount allowed under this agreement will be $150,000.00; however, the actual amount used will be based on the needs of each department and available budgets. Funding is budgeted in the various accounts within the participating departments operating budgets, as appropriated. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. Choice Partners contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. The Request for Proposal for Choice Partners Cooperative Contract No. 24/043SG was published on April 19, 2024, and April 24, 2024, and responses were opened on May 21, 2024. Choice Partners contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable. AGREEMENT TERM: The initial term of the agreement will begin upon execution and expire on July 28, 2026. RENEWAL OPTIONS: In accordance with the terms of Choice Partners Cooperative No. 24/043SG- 01, there are three (3) year options to renew. The spending authority for the renewal period, if exercised, will be in an amount up to $150,000.00. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. This project will serve ALL COUNCIL DISTRICTS. apps.cfwnet.org/council_packet/mc_review.asp?ID=33700&councildate=9/16/2025 1 /2 9/16/25, 4:22 PM M&C Review FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID I Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Chartfield 2) Submitted for City Manager's Office by. Reginald Zeno (8517) Dana Burghdoff (8018) Originating Department Head: Reginald Zeno (8517) —g g—p Midori Clark (7707) Additional Information Contact: Brandy Hazel (8087) Martha Lopez (2059) ATTACHMENTS 4imprintSAMS.pdf (CFW Internal) Form 1295 Certificate 101409481.pdf (CFW Internal) SOS.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=33700&councildate=9/16/2025 2/2 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2025-1347126 4imprint, Inc. Oshkosh, WI United States Date Filed: 08/07/2025 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. CITY OF FORT WORTH Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 24/043SG-01 Utilization of Choice Partners Contract 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION Kristin En h My name is g ,and my date of birth is My address is 101 Commerce St Oshkosh WI 54901 USA (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Winnebago County, State of WI on the 7 day of AU9USt 2025 (month) (year) Signature of authorized Aent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.f10dOM8 FORT WORTH, City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: 41mprint Subject of the Agreement: promotional items M&C Approved by the Council? * Yes 9 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 9 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 7/29/2026 If different from the approval date. Expiration Date: 7/28/2027 If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If'applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the followingoder:. 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.