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HomeMy WebLinkAbout062943-NR1 - General - Contract - GTS Technology Solutions, Inc.Docusign Envelope ID: B35D790A-8A31-8279-8092-D31B4A4AAF25 CSC No. 62943-N R 1 CITY OF FORT WORTH CONTRACT NON -RENEWAL NOTICE June 29, 2026 GTS Technology Solutions, Inc. Attn: Legal Department 9211 Waterford Centre Boulevard, Suite 275 Austin, TX 78758 Re: Contract Non -Renewal Notice City Secretary Contract No. 62943 (the "Contract") Agreement Term: March 15, 2026 to March 14, 2026 The above referenced Contract with the City of Fort Worth expired on March 14, 2026 (the "Expiration Date"). This letter is the City's official notice of non -renewal of the contract. Please return this signed acknowledgement letter, acknowledging receipt of the Contract Non - Renewal Notice. Failure to provide a signed acknowledgment does not affect the non - renewal. If you have any questions concerning this Contract Non -Renewal Notice, please contact us at the email address listed below. Sincerely, City of Fort Worth IT Solutions I Finance I Contracts 100 Fort Worth Trail Fort Worth, TX, 76102 zz IT Finance Contracts(a)fortworthtexas.�zov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Non -Renewal Page 1 of 2 Docusign Envelope ID: B35D790A-8A31-8279-8092-D31B4A4AAF25 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Dianna Giordano (Jul 20, 2026 11:55:01 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 07/20/2026 GTS Technology Solutions, Inc.: By: r�k&tib S'iaNu.)pi2 Name: ra lcic es° I�°'mentaI Title: VP of Services Date: 6/30/2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: Caaa re- P_ . Cu4^a By: Candace Pagliara (Jul 20, 26 10:45:17 CDT) Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 25-0133 Approval Date: 02/25/2025 Form 1295: 2025-1260171 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Domihit Casagra� (Jul 13, 2026 13:28:42 CDT) Name: Dominic Casagrande Title: Sr. IT Solutions Manager ,�RTngC City Secretary: 6, q 40 F°°wo�Ao �Id °' °pp A .� oaaa4n�o54�,� By: Name: Jannette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Non -Renewal Page 2 of 2 M&C Review Page 1 of 3 CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas Ft�>t, T'4x REFERENCE **M&C 25- 04NEW MULTI -COOP DATE: 2/25/2025 NO.: 0133 LOG NAME: AGREEMENT WITH GTS TECH FOR POLICE CAMERAS CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Cooperative Purchase Agreements with GTS Technology Solutions, Inc. for Hardware, Software, Technology, and Maintenance for the FY24 PD Citywide Camera Project (City Project No. 105516) For an Annual Amount Up to $600,000.00 with Four One -Year Renewal Options for the Police Department Through the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize execution of cooperative purchase agreements with GTS Technology Solutions, Inc. for hardware, software, technology, and maintenance for the FY24 PD Citywide Camera project (City Project No. 105516) for an annual amount up to $600,000.00 with four (4) one-year renewal options for the Police Department through the Information Technology Solutions Department. DISCUSSION: This Mayor and Council Communication (M&C) is to request authorization for execution of cooperative purchase agreements with GTS Technology Solutions, Inc. (GTS) to purchase hardware, software, technology, and maintenance in support of the FY24 PD Citywide Camera project (City Project No. 105516). The Fort Worth Police Department Electronic Surveillance Unit (ESU) builds 150 to 200 surveillance cameras per year to support the citywide camera project, other police projects and support other department requests for cameras. All cameras feed into the Police Real Time Crime Center (RTCC) to provide 24/7 monitoring of high crime areas. These cameras are vital in helping reduce violent crime in these areas by providing critical information to detectives regarding suspects, suspect vehicles, and other evidence in criminal offenses. The Police Department purchases camera hardware, cellular modems, antennas, and other components from GTS to build custom cameras to fit the exact needs for surveillance. There are approximately 1,200 surveillance cameras currently deployed in the City. These cameras require routine maintenance, updating, and replacement, most of which is available for purchase through GTS. In 2024, using mostly GTS parts, Police built cameras for the Environmental Services, Fire, Water, Transportation Public Works - Stormwater, and Information Technology Solutions Departments and two Neighborhood Improvement Projects (NIP). One new NIP is planned for 2025. Other departments and NIPs provide separate funding when making a request for cameras to be built by Police. A funds availability verification will be performed by the participating department prior to the request. This M&C requests authorization to execute three cooperative agreements through The Interlocal Purchasing System (TIPS) and Texas Department of Information Resources (DIR) with a shared contract authority of $600,000.00. The cooperative agreements are as follows: COOPERATIVE AGREEMENT COOPERATIVE EXPIRATION DATE TIPS 230105 May 31, 2028 http://apps.cfwnet.org/council_packet/mc review.asp?ID=32997&councildate=2/25/2025 2/26/2025 M&C Review Page 2 of 3 1 DIR-CPO-4751 March 14, 20261 DIR-CPO-5097 November 21, 2027 COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS: The City will initially use the TIPS and DIR contracts to make purchases authorized by this M&C. In the event a TIPS or DIR cooperative contract is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. If the TIPS or DIR cooperative is extended, this M&C authorizes the City to purchase similar equipment and services under the extended contract. In the event a TIPS or DIR cooperative agreement is not extended, but TIPS or DIR executes new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City to purchase the equipment and services under the new TIPS or DIR contract(s). BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval and execution of the cooperative agreements, the initial terms of the agreements will expire in accordance with the terms and conditions of TIPS or DIR cooperative agreements or applicable successive cooperative agreements for the same products and services. RENEWAL OPTIONS: The agreements may be renewed in accordance with the underlying cooperative agreements, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. Funding is available for the agreements in the FY24 PD Citywide Camera project within the CCPD Capital Projects Fund in the amount of $343,084.57 and the remaining funding will be available upon adoption of the FY26 Crime Control & Prevention District's Operating budget. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Capital Projects Fund for the FY24 PD Citywide Camera, and upon adoption of the Fiscal Year 2026 Budget by the City Council funds will be available in the Fiscal Year 2026 Operating Budget, as appropriated, to support approval of the above recommendation and execution of the agreements. Prior to an expenditure being incurred, the Information Technology Solutions and the Police Departments have the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # [Am� ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) http://apps.cfwnet.org/council_packet/mc review.asp?ID=32997&councildate=2/25/2025 2/26/2025 M&C Review Page 3 of 3 Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Mark McDaniel (6316) Kevin Gunn (2015) Mark P. Deboer (8598) ATTACHMENTS 04NEW MULTI -COOP AGREEMENT WITH GTS TECH FOR POLICE CAMERAS funds availabilitv.pdf (CFW Internal) 04NEW MULTI -COOP AGREEMENT WITH GTS TECH FOR POLICE CAMERAS Updated FID.XLSX (CFW Internal) Form 1295 Certificate 101315669 Signed.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=32997&councildate=2/25/2025 2/26/2025 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: GTS Technology Solutions, Inc. Subject of the Agreement: Non -Renewal to CSC 62943 of GTS Technology solutions, Inc. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 62943-NRl If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: March 14, 2026 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.